Academic Coordinator/Advisor 1
Available Title(s):
1484-YN_ADMINPRO - Academic Coordinator/Advisor 1
Business Title:
Academic Coordinator/Advisor 1
Employee Type:
Admin. Professional
Time Type:
Full time
Position Term:
12 Month
Position Details:
Summary of Duties:
The majority of the incumbent's responsibilities include duties involving academic counseling and advising for undergraduate students within the School of Mechanical & Materials Engineering. These duties include, but are not limited to, analyzing applications for certification and assessing academic level; responding to academic inquiries; developing individual academic plans and educating students in the areas of academic planning; interpretation of degree, department, school, college and university requirements; career exploration and other related matters; counseling nonstudents about possible admission to university programs; and providing academic planning advice for those prospective transfer students. Other duties include processing and maintaining student records for undergraduate students in the School, and assisting the Undergraduate Studies Committee Chairperson in administering the undergraduate program, preparing reports, and responding to inquiries regarding undergraduate student program policies and procedures.
The position may participate in coordinating student recruitment and mentoring events; arranging for campus visits; logistical coordination of meetings, along with the minute taking and dissemination of the information; maintaining program and course data and managing curriculum updates; processing records and forms for student certification; developing educational and recruitment materials; website updates and maintenance; coordination of exit interviews for students; and assisting in meeting applicable accreditation requirements.
Required Qualifications:
• Bachelor's degree and two (2) years' experience working with students in an educational setting or related experience. A Master's degree in a related field may substitute for one (1) year of professional work experience. Any combination of relevant education and professional experience may be substituted for the educational requirement on a year‐for‐year basis.
Preferred Qualifications:
• Demonstrated excellent verbal/written communication and interpersonal skills.
• Demonstrated experience with computer software and programs, specifically the Microsoft Office suite, and ability to learn new software and programs quickly.
• Demonstrated ability to work effectively and positively in a diverse team environment.
• Demonstrated ability to extrapolate and tabulate data from online databases.
• Demonstrated ability to prioritize job tasks effectively.
• Master's degree in related field.
• Knowledge of curriculum management practices, processes and policies.
• Experience working with and maintaining student records.
• Familiarity with Washington State University academic rules and regulations.
Additional Information:
Area/College: Voiland College of Engineering and Architecture
Department Name: School of Mechanical and Materials Engineering
City, State, Zip: Pullman, WA, 99164
Department Link: https://mme.wsu.edu
Monthly Salary: $3,750.85 - $5,397.56 | In accordance with https://app.leg.wa.gov/RCW/default.aspx?cite=49.58.110 the above salary reflects the full salary range for this position. Individual placement within the range is based on the candidate's current experience, education, skills, and abilities related to the position. Successful candidates typically begin up to mid-point of the salary range. For additional information, please review https://hrs.wsu.edu/managers/classification-compensation/ap-compensation-structure/ WSU offers a comprehensive benefits package which includes paid sick and vacation leave; paid holidays; medical, dental, life and disability insurance package for employees and dependents; retirement; deferred compensation and optional supplemental retirement accounts. For additional information, please review the https://hrs.wsu.edu/wp-content/uploads/2024/01/2024-Benefit-Overview-for-Faculty-and-AP.pdf and https://hrs.wsu.edu/managers/recruitment-toolkit/total-compensation/
Overtime Eligibility: Overtime Eligible
FTE: 100%
This is a permanent position.
Posting Close Date: Applicants must submit their completed application by March 8, 2024, at 11:59 p.m.
Background Check: This position has been designated by the department to require a background check because it requires access to children or vulnerable adults as defined by https://app.leg.wa.gov/rcw/default.aspx?cite=74.34, engages in law enforcement, requires security clearance, interacts with WSU students in a counseling or advising capacity, has access to personal identifying and/or financial information, unsupervised access to university buildings/property, or other business-related need. A background check will not be completed until an initial determination of qualification for employment has been made.
Application Instructions: All applicants must upload a cover letter and resume/cv to their online application. Application materials should clearly communicate how the applicant meets all required qualifications. Documents may be submitted in one file or separate files. Applicants are encouraged to upload as a PDF if possible. Applicants will be requested to provide contact information for professional references within the online application.
• External candidates, please upload all documents in the “Resume/CV” section of your application.
• Internal candidates, please upload all documents in the “Resume/Cover Letter” section of your application.
Required Documents:
• Resume/CV
• Cover Letter
WASHINGTON STATE UNIVERSITY IS AN EQUAL OPPORTUNITY/AFFIRMATIVE ACTION EDUCATOR AND EMPLOYER. Members of ethnic minorities, women, special disabled veterans, veterans of the Vietnam-era, recently separated veterans, and other protected veteran, persons of disability and/or persons age 40 and over are encouraged to apply.
WSU employs only U.S. citizens and lawfully authorized non-U.S. citizens. All new employees must show employment eligibility verification as required by the U.S. Citizenship and Immigration Services.
WSU is committed to providing access and reasonable accommodation in its services, programs, activities, education and employment for individuals with disabilities. To request disability accommodation in the application process, contact Human Resource Services: 509-335-4521 (v), Washington State TDD Relay Service: Voice Callers: 1-800-833-6384; TDD Callers: 1-800-833-6388, 509-335-1259(f), or https://hrs@wsu.edu .
To apply, visit https://apptrkr.com/5044748
Washington State University is an Equal Opportunity/Affirmative Action Educator and Employer.
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