55 results for Payroll Specialist in San Diego, CA

Payroll Specialist An innovative and well-established company in Oceanside is looking for a talented Payroll Specialist to oversee payroll processing and ensure compliance with tax regulations. This position offers an excellent opportunity to join a team dedicated to operational excellence and employee satisfaction. As a Payroll Specialist, you’ll handle payroll functions, maintain records, and ensure employees are paid accurately and on time. If you thrive in payroll administration and enjoy working in a collaborative environment, this role is an excellent fit. Responsibilities:<ul><li>Process bi-weekly or monthly payroll for all employees, ensuring accuracy and compliance with federal, state, and local regulations.</li><li>Maintain detailed payroll records and prepare tax filings, including W-2s and 1099 forms.</li><li>Address employee questions and concerns related to payroll discrepancies and adjustments.</li><li>Manage garnishments, benefits deductions, and other payroll components.</li><li>Stay current with payroll laws and regulations to ensure compliance and best practices.</li></ul>

Payroll Specialist Are you a payroll professional who thrives on accuracy and compliance? A leading organization in North County is seeking an experienced Payroll Specialist to manage payroll operations with precision and ensure employees are paid correctly and on time. If you have a meticulous attention to detail and a passion for navigating payroll systems and regulations, this is the role for you. Join a collaborative team environment and make a direct impact every payday! Key Responsibilities:<ul><li>Process payroll with absolute accuracy for a large pool of employees, including hourly, salaried, and contract workers.</li><li>Ensure compliance with federal, state, and local regulations, including tax filings, garnishments, and deductions.</li><li>Resolve payroll discrepancies efficiently, collaborating with internal teams and external vendors.</li><li>Maintain payroll records and conduct audits to ensure data integrity and compliance with company policies.</li><li>Support the finance team with reporting and analysis related to payroll expenditures and employee compensation trends.</li></ul>

Payroll Manager We are in search of a Payroll Supervisor/Manager/Director to join our team located in Encinitas, California. In this role, you will be overseeing payroll compliance, taxation, reporting, auditing, policy development, communication, and continuous improvement. Additionally, you will be required to provide leadership and training to the payroll team. Responsibilities: • Oversee the registration of the company as a business/employer, maintaining various accounts for each state, filing reports, and facilitating required payments. • Manage all payroll tax-related activities, ensuring accurate calculation and submission of payroll taxes, compliance with tax laws, and reconciliation of tax discrepancies. • Prepare and submit periodic payroll reports to relevant government agencies and maintain records as required. • Conduct audits of the payroll to ensure accurate and timely pay for all team members and support the annual audits for any payroll requested information. • Develop and maintain payroll and benefit plan policies and procedures in conjunction with legal, HR and finance leadership. • Serve as a subject matter expert on payroll compliance matters and provide guidance to internal teams, answering employee-related inquiries. • Stay current with payroll and benefit regulations, industry best practices, and technological advancements to recommend and implement process improvements. • Manage and lead the payroll team, providing structure and oversight of the process. Provide training and support to HR and Finance staff on payroll compliance topics. • Coach, lead, and develop payroll team members.

Payroll Supervisor/Manager/Director We are in search of a Payroll Supervisor/Manager/Director to join our team in Irvine, California. As part of this role, you will be a key point of contact for all payroll activities and serve as the subject matter expert for our national payroll practices. Responsibilities: • Oversee the processing of payroll for both hourly and salaried team members, ensuring accurate and efficient operation. • Respond to payroll inquiries from all team members throughout the organization in a timely manner. • Develop and uphold departmental policies, practices, and procedures, ensuring compliance with payroll laws and regulations at all levels. • Conduct audits and process month-end, quarter-end, and year-end taxes and reconciliations. • Generate additional financial reporting as needed to ensure accurate distribution and accounting. • Act as a liaison and primary contact for account relationship with our third-party Payroll/HCM vendor. • Drive continuous improvement in the payroll department, aiming to reduce process waste, increase productivity, and improve service levels. • Manage all activities related to onboarding and off-boarding, as well as those associated with promotions, job transfers, or other changes in employee status. • Oversee 401(k) administration and communication activities. • Utilize your experience with ADP, Paycom, and other related tools to execute your responsibilities effectively.

Accounting Specialist Looking for a specialized accounting role where diligence and expertise are rewarded? An organization in Escondido is searching for an Accounting Specialist to manage specific financial tasks in their well-established company. This role is ideal for someone with experience working across detailed areas of accounting while maintaining compliance with policies. Responsibilities You’ll Tackle:<ul><li>Perform daily reconciliation of accounts and review expenses tied to specific operations.</li><li>Prepare and process payroll activities, ensuring accuracy and timely submission.</li><li>Post routine and recurring journal entries while ensuring proper documentation.</li><li>Support internal audits by compiling necessary documentation and verifying data accuracy.</li><li>Communicate with vendors and customers to resolve invoicing issues and credit discrepancies.</li></ul>

Accounting Specialist Are you an experienced and detail-oriented Accounting Specialist looking to make an impact in the thriving construction industry? Our client, a well-established construction company, is seeking a dedicated professional to join their team. If you thrive in a fast-paced environment, enjoy working with numbers, and have a passion for accuracy, this is the perfect opportunity for you! Key Responsibilities:<ul><li>General Ledger and Journal Entries: Prepare, review, and post journal entries to maintain the accuracy of the general ledger.</li><li>Accounts Payable & Receivable: Manage AP and AR processes, including invoice generation, vendor payments, and client collections (Source: SG25 US Finance and Accounting).</li><li>Reconciliations: Perform daily, weekly, and monthly reconciliations of accounts, including bank accounts and credit cards.</li><li>Job Costing: Track project expenditures, allocate costs to appropriate construction projects, and ensure alignment with budgets and timelines.</li><li>Compliance Reporting: Assist with financial reporting and documentation as required for construction contracts, tax filings, and regulatory compliance.</li><li>Payroll Processing: Process weekly or biweekly payroll for employees, including subcontractors, ensuring accuracy and adherence to labor laws.</li><li>Data Integrity: Maintain accurate financial records in accounting software and support audits by providing requested documentation.</li><li>Collaboration: Work closely with project managers, subcontractors, and finance leadership to ensure smooth operations and communication across teams.</li></ul>

Human Resources (HR) Manager Robert Half is working with a well-established client in San Diego, CA, seeking an experienced Human Resources Manager. The company operates in a fast-paced industry, valuing innovation, integrity, and exceptional team collaboration. The HR Manager will serve as a strategic partner to the leadership team, overseeing all aspects of human resources operations. You will focus on talent acquisition, employee relations, compliance, compensation, benefits, and driving initiatives that foster employee engagement and organizational success. This position requires a proactive approach to problem-solving and the ability to implement HR best practices tailored to the needs of the organization. Key Responsibilities:<ul><li>Oversee recruitment strategies to attract top talent, including sourcing, interviewing, and onboarding.</li><li>Implement professional development programs to support employee career growth and retention.</li><li>Analyze workforce needs and develop succession plans to ensure leadership continuity.</li><li>Act as a trusted advisor to employees and management, resolving workplace issues in a fair and effective manner.</li><li>Promote a positive and inclusive company culture through engagement initiatives.</li><li>Develop HR policies that align with company values and objectives.</li><li>Ensure compliance with federal, state, and local employment laws (e.g., FMLA, ADA, EEO, etc.).</li><li>Maintain up-to-date knowledge of HR regulations and advise the leadership team accordingly.</li><li>Manage risks and oversee investigations related to workplace complaints.</li><li>Evaluate and manage competitive compensation structures and benefits programs to align with market trends.</li><li>Ensure accurate payroll processing in coordination with finance and payroll teams.</li><li>Collaborate with leadership on strategic planning and workforce optimization.</li><li>Analyze HR metrics to measure effectiveness and identify areas for improvement.</li></ul>

Human Resources Administrator Do you have exceptional organizational skills and a passion for supporting human resources operations? Our client is seeking a Human Resources Administrator to act as a cornerstone for their HR team, enabling streamlined processes while managing key administrative functions. Key Responsibilities:<ul><li>HR Administration: Manage daily administrative tasks related to employee records, onboarding documentation, and policy updates.</li><li>Compliance Monitoring: Maintain accurate records to ensure adherence to employment laws, regulations, and company procedures.</li><li>Data Management: Enter, organize, and update information in HRIS systems, supporting reporting and decision-making efforts.</li><li>Benefits Coordination: Assist employees with benefits enrollment, policy questions, and claims resolution.</li><li>Payroll Assistance: Collaborate with payroll teams to ensure accuracy in timesheets and compensation calculations.</li><li>Recruitment Support: Post job openings, organize resumes, schedule interviews, and correspond with candidates as needed.</li><li>Employee Engagement: Support the execution of engagement programs, events, and internal communications.</li></ul>

HR Administrator One of our clients in Oceanside is seeking an experienced and detail-driven HR Administrator - Benefits to oversee all aspects of employee benefits programs and contribute to their vibrant company culture. This role provides an exciting opportunity for HR professionals who excel at building robust benefits packages and ensuring regulatory compliance. The company is known for its commitment to employee satisfaction, innovative practices, and dedication to teamwork. As an HR Administrator, you’ll play a critical role in helping employees feel valued while contributing to the smooth operation of HR processes. Responsibilities:<ul><li>Manage benefits enrollment, changes, and terminations, ensuring accurate data entry and compliance with legal requirements.</li><li>Serve as the primary point of contact for employee benefits inquiries, providing support and troubleshooting issues related to payroll, medical plans, retirement, and more.</li><li>Collaborate with external vendors to administer benefits plans, including health insurance, 401(k), life insurance, and wellness programs.</li><li>Prepare and process reports for benefits compliance audits and regulatory filings, including ACA, ERISA, and COBRA documentation.</li><li>Provide training and education to employees about available benefit options and changes in policies to help them make informed decisions.</li></ul>

Payroll Coordinator A fast-growing medical company in San Marcos is searching for a highly organized Payroll Coordinator to join their expanding team. This organization is recognized for its commitment to high-quality care and innovation in the healthcare industry. As a Payroll Coordinator, you’ll ensure flawless payroll operations, manage benefits deductions, and keep employees informed of payroll processes. This is an exciting role for payroll professionals who want to contribute to a company focused on improving lives. Responsibilities:<ul><li>Coordinate and process payroll for all employees, managing direct deposits, benefits deductions, and additional payroll elements.</li><li>Maintain payroll records and documentation, ensuring compliance with labor laws and healthcare industry standards.</li><li>Assist with benefits enrollment, employee tax forms, and payroll adjustments.</li><li>Collaborate with HR and Finance departments to streamline payroll-related processes and resolve employee inquiries.</li><li>Prepare reports on payroll data for management use and recommendations.</li></ul>

Accounts Payable Specialist Robert Half is currently seeking a skilled Accounts Payable Specialist to join a dynamic team in the construction industry. If you are detail-oriented, thrive in high-volume environments, and have a proven ability to manage payments effectively, this is the perfect opportunity for you! Responsibilities:<ul><li>Accurately review, code, and process a high volume of invoices timely and in compliance with company policies.</li><li>Establish and maintain strong relationships with vendors, ensuring timely resolution of discrepancies and disputes.</li><li>Prepare and execute weekly payments, including checks, ACH transfers, and wire transactions.</li><li>Monitor accounts payable aging reports, reconcile discrepancies, and assist with month-end close processes.</li><li>Maintain detailed and organized records of accounts payable activities.</li><li>Ensure compliance with internal controls, company policies, and GAAP standards.</li></ul>

Accounts Payable Specialist Robert Half is seeking a detail-oriented Accounts Payable Specialist for one of our valued clients. The organization is committed to excellence, and they need a driven professional to join their team and help maintain seamless financial operations. This is an exceptional opportunity for highly skilled candidates looking to advance their career with rewarding responsibilities in a dynamic environment. Key Responsibilities<ul><li>Ensure timely and accurate processing of invoices and payments.</li><li>Review and verify all invoices for proper authorization and coding.</li><li>Reconcile vendor statements and investigate discrepancies.</li><li>Respond to vendor inquiries and maintain professional relationships.</li><li>Assist in month-end and year-end closing processes.</li><li>Maintain and update accounts payable records.</li></ul>

Accounts Receivable Specialist Our client, a leading company in the technology industry, is looking for a skilled Accounts Receivable Specialist to join their team. This is an incredible opportunity to grow your career in a fast-paced, innovative space where collaboration and precision are paramount. Key Responsibilities:<ul><li>Invoice Management: Generate, distribute, and track customer invoices accurately and in a timely manner.</li><li>Payment Collection & Reconciliation: Monitor accounts receivable reports, follow up on overdue accounts, and reconcile discrepancies with customers.</li><li>Customer Support: Maintain strong relationships with clients, addressing inquiries regarding billing, payment terms, and account balances promptly.</li><li>Cash Application: Process incoming payments (checks, ACH, and wire transfers) and apply them to appropriate customer accounts.</li><li>Account Monitoring: Conduct regular reviews of aging accounts receivable, recommend corrective actions, and escalate issues as necessary.</li><li>Documentation & Compliance: Ensure all AR accounting transactions comply with company policies and financial reporting standards.</li><li>Cross-Functional Collaboration: Work closely with the finance and sales teams to streamline billing and payment processes.</li></ul>

Accounts Payable Specialist Are you an experienced Accounts Payable professional ready to step into a dynamic and rewarding role? Our client, a growing company with a strong focus on excellence, is seeking a skilled Accounts Payable Specialist to join their team!Key Responsibilities<ul><li>Process and verify invoices for accuracy, ensuring proper coding and timely payment.</li><li>Perform daily reconciliation and monitoring of accounts payable transactions.</li><li>Research and resolve discrepancies or issues with vendors and other stakeholders.</li><li>Maintain organized records and documentation of accounts payable processes.</li><li>Assist with month-end closing activities and provide reports as needed.</li><li>Collaborate with other departments to ensure smooth workflow and adherence to company policies.</li></ul>

Accounts Receivable Specialist Our client, an established and growing company, is seeking an experienced Accounts Receivable Specialist to optimize their financial operations. If you're detail-oriented and passionate about maintaining streamlined cash flow, this role is perfect for you. Key Responsibilities<ul><li>Manage the full accounts receivable cycle, including invoicing, payment processing, and reconciliation.</li><li>Post payments in a timely and accurate manner to ensure up-to-date records.</li><li>Monitor aging reports and proactively follow up on outstanding invoices.</li><li>Research and resolve client disputes, discrepancies, and questions related to receivables.</li><li>Collaborate with internal teams and external customers to maintain positive relationships.</li><li>Provide detailed financial reporting to support month-end close activities.</li><li>Follow compliance guidelines and internal policies for receivables operations.</li></ul>

Accounts Payable Specialist Are you an experienced Accounts Payable Specialist looking for an exciting opportunity in the construction industry? Our client is seeking a detail-oriented professional to join their team and manage critical financial functions in a fast-paced, dynamic environment. Key Responsibilities:<ul><li>Process high volumes of invoices, including tracking, coding, and verifying expense reports within industry-specific systems.</li><li>Reconcile accounts payable transactions, ensuring all supplier payments align with established contracts or purchase agreements.</li><li>Research and resolve invoice discrepancies, collaborating with vendors and internal teams to maintain strong relationships.</li><li>Prepare and track monthly payment schedules for subcontractors and suppliers, ensuring compliance with payment terms and construction timelines.</li><li>Manage weekly check runs, ACH payments, wire transfers, and maintain accurate payment logs.</li><li>Assist with month-end close procedures by entering AP data accurately into financial systems and supporting budgetary reporting.</li><li>Ensure adherence to compliance standards, including tax documentation (e.g., W-9 forms) and lien waivers as required by the construction sector.</li></ul>

Accounts Payable Specialist Are you ready to thrive in a dynamic finance environment where your attention to detail and organizational expertise will shine? A forward-thinking company in San Marcos is seeking an Accounts Payable Specialist to take charge of their AP process and build a seamless payment system for vendors in a high-growth setting. This pivotal role is perfect for a detail-oriented professional who's looking to make an impact in a collaborative and fast-paced workplace. Key Responsibilities:<ul><li>Manage full-cycle accounts payable, including invoice entry, payment process, and vendor communication.</li><li>Ensure proper coding and reconciliation of invoices with purchase orders, keeping the AP process clear and organized.</li><li>Assist with weekly check runs and electronic payment processes (ACH/wires), ensuring all payment deadlines are met.</li><li>Reconcile AP accounts and vendor statements, addressing discrepancies before they escalate.</li><li>Support audit preparation associated with AP processes, ensuring compliance with regulatory standards.</li></ul>

Accounts Payable Specialist We are offering a long-term contract employment opportunity for an Accounts Payable Specialist in Laguna Beach, California. As an Accounts Payable Specialist, you will be performing various accounting and financial support functions, including processing invoices, maintaining vendor records, and assisting with various reports and projects within the industry. The workplace will be a detail-oriented office setting. Responsibilities:• Accurately and efficiently process customer credit applications.• Ensure timely processing of invoices to receive vendor payment discounts.• Maintain accurate vendor records and participate in the daily maintenance of these records.• Resolve discrepancies in supporting documentation and vendor invoice errors.• Respond to inquiries from departments and vendors regarding payment processing.• Review and process check requests for detail-oriented and other services.• Prepare month-end journal entries and assigned account reconciliations.• Investigate and resolve accounts payable problems and unusual situations.

Accounts Payable Specialist We are offering an contract employment opportunity for an Accounts Payable Specialist in Newport Beach, California. This role is within the finance industry where you will be tasked to handle financial data and processes. Responsibilities:• Efficiently process invoices, with a focus on branch and department allocations.• Ensure a consistent and timely check run, distribute checks, and preserve vendor files meticulously.• Handle Form W-9 collection for vendors and code those requiring a 1099-NEC or 1099-Misc form at year end.• Manage fixed assets, identify those that can be capitalized as per Accounting Policy, and keep track of new assets in the software.• Facilitate monthly depreciation of assets and reconcile total net fixed assets with the general ledger.• Identify expenses that could be categorized as prepaids as per Accounting Policy, add new prepaid items to software, and manage their monthly amortization.• Assist with the certification that the software prepaid report total aligns with the general ledger every month.• Annually handle 1099-NEC / 1099-MIsc Forms filing with IRS and distribute appropriate 1099 forms to vendors.• Refer to the Retention policy to track and prepare off-site storage if necessary.• Stay updated with core system and AP/FA software updates and attend relevant classes.• Post general ledger journal entries as and when required.• Provide necessary information and support to auditors upon request.• Undertake additional projects as assigned.

Accounts Payable Specialist Do you have a knack for solving AP puzzles and making vendor relationships stronger? A leading construction company in Vista is searching for an Accounts Payable Specialist to be the operational backbone of their finance team. In this role, you’ll manage all facets of AP and collaborate closely with project managers, ensuring consistent support in a high-energy environment. Key Responsibilities:<ul><li>Process invoices, ensuring accuracy and compliance with company policies (Source: Top Demand for Finance Specialists).</li><li>Manage employee expense reports and ensure proper coding and approval processes.</li><li>Coordinate payment schedules and collaborate with project teams to maintain financial stability across all projects.</li><li>Reconcile vendor statements, addressing any discrepancies quickly and effectively.</li><li>Prepare AP-related data for the monthly close, supporting budgeting and forecasting efforts at the organizational level.</li></ul>

Accounts Payable Specialist Are you an AP pro looking for a role that goes beyond data entry and allows you to truly make an impact? A thriving construction company in Rancho Santa Fe, CA is seeking an Accounts Payable Specialist to take ownership of their AP process! Whether you’re auditing invoices or optimizing payment workflows, you’ll play a vital role in this organization’s continued success. Here’s What You’ll Do Every Day:<ul><li>Process and code invoices with precision and ensure approvals align with company policies (Source: SG25 US Finance and Accounting.doc).</li><li>Reconcile AP accounts and vendor statements, resolving discrepancies in a timely manner.</li><li>Manage employee expense reports, ensuring compliance with internal and government standards.</li><li>Collaborate with vendors and handle payment inquiries to maintain strong relationships.</li><li>Assist with month-end closings and prepare AP-related reports for leadership review.</li></ul>

Accounts Payable Specialist Are you a detail-oriented professional who thrives in managing payable processes? A growing company in Valley Center is seeking an experienced Accounts Payable Specialist to join their team and contribute to efficient financial operations. If you’re organized and have a knack for building strong vendor relationships, this role is perfect for you! What You’ll Be Doing:<ul><li>Process and code vendor invoices with accuracy while ensuring timely approvals.</li><li>Reconcile AP accounts and support month-end close activities, including journal entries.</li><li>Maintain vendor records, resolving any discrepancies or inquiries promptly.</li><li>Assist in preparing weekly payments, including checks, ACH transactions, and wire transfers.</li><li>Work collaboratively with internal teams to ensure smooth AP workflows.</li></ul>

Accounts Payable Specialist Are you an AP superstar who’s ready for a role that takes your skills and passion for finance to the next level? An esteemed company in North County is hiring a highly motivated Accounts Payable Specialist who can dominate their day-to-day operations with precision and efficiency. This role is perfect for professionals seeking a fulfilling career in an organization dedicated to both operational excellence and employee growth. As an integral part of the team, you’ll play a vital role in ensuring financial accuracy and driving process improvements that keep operations running seamlessly. Key Responsibilities:<ul><li>Take charge of full-cycle accounts payable processes, including invoice processing, reconciliation, and payment execution.</li><li>Analyze AP reports, identify trends, and suggest actionable improvements for department efficiency and cost-savings.</li><li>Partner with internal departments to manage vendor relationships and maintain accurate payment schedules.</li><li>Help prepare for audits and compliance reviews by ensuring proper documentation standards are upheld.</li><li>Lead process improvement initiatives that modernize AP operations and streamline activities.</li></ul>

Accounts Receivable Specialist Are you skilled in managing invoices, payments, and account reconciliations? A prominent organization in Valley Center is looking for an Accounts Receivable Specialist who can ensure timely collection and accurate tracking of customer accounts. This is an excellent opportunity to drive results in a supportive and dynamic team environment. Responsibilities:<ul><li>Process and post customer payments, including checks, ACH deposits, and credit card transactions.</li><li>Prepare client invoices and ensure accurate revenue tracking.</li><li>Follow up on outstanding receivables, communicating with clients regarding overdue accounts.</li><li>Reconcile AR accounts, addressing discrepancies with the highest level of professionalism.</li><li>Generate AR aging reports and assist with month-end close processes.</li></ul>

Accounts Receivable Specialist Are you an AR expert looking to take your career to the next level in a thriving, modern organization? A highly respected company in Valley Center is hiring a detail-oriented and forward-thinking Accounts Receivable Specialist to drive strategic efforts in their financial operations team. In this role, you won’t just be processing payments—you’ll be analyzing trends, streamlining workflows, and creating long-term solutions that propel the company toward financial success. If you’re looking for an opportunity that offers autonomy, impact, and exciting challenges, this is it! Key Responsibilities:<ul><li>Manage and improve the full-cycle AR process, including invoicing, collections, reconciliations, and reporting.</li><li>Analyze AR aging reports to identify risks and opportunities, communicating insights to key stakeholders.</li><li>Partner with internal teams to optimize workflows, identify inefficiencies, and recommend process improvements.</li><li>Take the lead in resolving complex account disputes with strategic problem-solving skills and clear communication.</li><li>Prepare detailed AR reports for management and assist with forecasting cash flow trends.</li></ul>

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