Administrative Assistant, Admissions
Available Title(s):
105F-YN_CS_NPS - Administrative Assistant 2
Business Title:
Administrative Assistant, Admissions
Employee Type:
Classified
Time Type:
Full time
Position Term:
12 Month
Position Details:
Summary of Duties:
The Administrative Assistant position provides confidential and high-level administrative, general office management, and program support to the Office of Admissions. This position is the main point of contact for Admissions and exercises independent judgement and discretion for planning, organizing and prioritizing work, developing and compiling reports, processing and updating fiscal needs, and assisting the Director of Admissions with operational processes and procedures. This position is also responsible for personnel duties as they will serve as the primary HR partner in Workday for the department.
This position initiates actions to ensure work unit and office goals are met and has frequent contact with students, clients, the public, faculty, staff, and other WSU offices and units. Assignments and projects are of a complex nature requiring substantive knowledge of a variety of regulations, rules, policies, procedures, and processes. They will coordinate special events and projects on behalf of Admissions. This position is responsible for a variety of functions that include but are not limited to office space management, equipment purchases, personnel administration, records management, recruitment, fiscal and budget support, and report preparation.
Required Qualifications:
One year of experience as an Administrative Assistant 1 OR a Bachelor's degree in business administration, public administration, or closely allied field and two years of responsible office experience at the senior clerical level or higher. Clerical or office work experience may be substituted for education on a year-for-year basis. Graduate study may substitute for experience on a year for year basis.
• Knowledge of student recruitment and college admissions.
• Excellent oral and written communication skills.
• Experience working in an environment requiring high attention to detail.
• Experience working collaboratively within a team and across organizational lines.
Preferred Qualifications:
• Ability to communicate clearly and effectively, orally and in writing, to diverse audiences.
• Strong customer service and interpersonal skills.
• Strong organizational skills, including the ability to plan and implement programming.
• Excellent interpersonal, written, and oral communication skills including demonstrated productive and collaborative working relationships with a broad range of internal and external constituents.
• Demonstrated ability to maintain confidentiality and function positively in a fast-paced professional environment.
Additional Information:
College/ Area: Washington State University Tri-Cities
Department: Office of Admissions
City, State, Zip: Richland, WA 99354
Department Link: https://tricities.wsu.edu/admissions /
Monthly Salary: Range $3,145.00 to $4,174.00 A-M |
Successful candidates typically begin at the beginning of the salary range and receive scheduled salary increment increases in accordance with https://https/app.leg.wa.gov/WAC/default.aspx?cite=357-28 or applicable Collective Bargaining Agreement.
WSU offers a comprehensive benefits package which includes: paid sick and vacation leave; paid holidays; medical, dental, life and disability insurance package for employees and dependents; retirement; deferred compensation and optional supplemental retirement accounts.
For a more detailed summary of benefits offered by WSU for classified staff visit: https://hrs.wsu.edu/wp-content/uploads/2024/01/2024-Benefit-Overview-for-Civil-Service.pdf
Find total compensation here: https://urldefense.com/v3/__https:/gcc02.safelinks.protection.outlook.com/?url=https*3A*2F*2Fhrs.wsu.edu*2Fmanagers*2Frecruitment-toolkit*2Ftotal-compensation*2F&data=05*7C01*7Ccheryl.wolfe*40atg.wa.gov*7C8801aa2378ef4e4d917608dac8c2db25*7C2cc5baaf3b9742c9bcb8392cad34af3f*7C0*7C1*7C638043036478463504*7CUnknown*7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0*3D*7C3000*7C*7C*7C&sdata=VuhT8yhPUKJWBy*2BWqevMA1IRxFdiskQz4MhKOW8Kx*2Bc*3D&reserved=0__;JSUlJSUlJSUlJSUlJSUlJSUlJSUlJSUlJQ!!JmPEgBY0HMszNaDT!r1b-SEnyTNJB_0TJKMGsbpkpsA2bGBvbeRlrVtqzvjBwUSFlxb7Oq9zFt8JztwI-Kiqs3l8I9zICFrzlyXxwlOHBLeLT $.
Overtime Eligibility: Overtime Eligible
FTE: 100%
Position Type: This is a permanent position.
Posting Close Date: This position has been re-posted. Applicants must submit their completed application by March 17, 2024 at 11:59 p.m.
Background Check: This position has been designated by the department to require a background check because it requires access to children or vulnerable adults as defined by RCW 74.34, engages in law enforcement, requires security clearance, interacts with WSU students in a counseling or advising capacity, has access to personal identifying and/or financial information, unsupervised access to university buildings/property, or other business-related need. A background check will not be completed until an initial determination of qualification for employment has been made.
Application Instructions:
Applicants must upload the following required documents to their online application.
External candidates, please upload all documents in the “Resume/CV” section of your application. Internal candidates, please upload all documents in the “Resume/Cover Letter” section of your application. Documents may be submitted in one file or separate files. Applicants are encouraged to upload as a PDF if possible. Applicants will be requested to provide contact information for professional references within the online application. Application materials should clearly communicate how the applicant meets all required qualifications and additional requirements.
Required Documents:
• Resume
• Cover Letter
Once your application has been submitted, you will not be able to log back in and upload/ submit any additional documents. Please ensure all required documents are uploaded prior to submitting.
WASHINGTON STATE UNIVERSITY IS AN EQUAL OPPORTUNITY/AFFIRMATIVE ACTION EDUCATOR AND EMPLOYER. Members of ethnic minorities, women, special disabled veterans, veterans of the Vietnam-era, recently separated veterans, and other protected veteran, persons of disability and/or persons age 40 and over are encouraged to apply.
WSU employs only U.S. citizens and lawfully authorized non-U.S. citizens. All new employees must show employment eligibility verification as required by the U.S. Citizenship and Immigration Services.
WSU is committed to providing access and reasonable accommodation in its services, programs, activities, education and employment for individuals with disabilities. To request disability accommodation in the application process, contact Human Resource Services: 509-335-4521 (v), Washington State TDD Relay Service: Voice Callers: 1-800-833-6384; TDD Callers: 1-800-833-6388, 509-335-1259(f), or https://hrs@wsu.edu .
To apply, visit https://apptrkr.com/5080456
Washington State University is an Equal Opportunity/Affirmative Action Educator and Employer.
Copyright ©2022 Jobelephant.com Inc. All rights reserved.
https://www.jobelephant.com /
jeid-cfb7c3b7cd2ee6489c1a94e74c4f80fa