Job Listing
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| Job ID: 14051238 |
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| Job Location: |
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| How to Apply: | To see employer contact information, log in or register. |
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| Job Title: | Purchasing and Contract Spec |
| Work Type: | Work Days: Work Vary: Yes , Shift: Other, Hours Per Week: 40, Work Type: Regular |
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| Salary Offered: | Unspecified |
| Benefits: | Unspecified. |
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| Physical Required: | Unspecified |
| Drug Testing Required: | Unspecified |
| Education Required: | High School Diploma/GED |
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| Experience Required: | Unspecified |
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| Required Skills: | Please see the job description for information about required job skills. |
| Preferred Skills: |
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| Job Description: |
Job ID360928
LocationTwin Cities
Job FamilyLR-Clerical
Full/Part TimeFull-Time
Regular/TemporaryRegular
Job Code1888
Employee ClassAFSCME Unit 6 - Clerical
About the Job
Position Overview
CEHD Financial Services Office is seeking a purchasing and contract specialist role for their team. This position provides purchasing, contracting, expense reimbursement, and financial processing support for a portfolio of assigned units within the Dean's Office. The role also provides back-up support to purchasing specialists in academic units within CEHD.
Skills & Competencies of a Successful Candidate
Ability to establish and meet deadlines.
Service-oriented with excellent customer service skills.
Attention to detail and ability to ensure compliance with complex policies and procedures.
Independently review financial policies and perform duties accurately and with minimal guidance.
Demonstrated ability to prioritize, multitask, and execute in a fast-paced environment.
Strong verbal and written communications, interpersonal, and problem-solving skills.
Ability to maintain a high level of integrity and strong sense of confidentiality.
Job Responsibilities
Purchasing, Accounts Receivable/Payable, and Contracting (50%)
Purchase goods and/or services for assigned units according to University policies, procedures, best practices, and U-wide contracts.
Solve purchasing issues and answer questions related to complex financial policies, procedures, and purchasing contracts.
Set up vendors in the Enterprise Financial System (EFS) system ensuring each has a W-9, Independent and Supplier Authorization Form or Supplier Change Form, PSIS, and Statement of Work.
Prepare and process departmental vendor payments via purchase orders and check requests.
Provide vendor maintenance support to ensure on-time and accurate payments.
Set up customer records for external sales and create and track invoices and payments.
Coordinate cash/check deposits.
Set up customer records for external sales and create and track invoices and payments.
Respond to staff questions regarding purchasing, understanding, interpreting, and adhering to fiscal policies and procedures.
Maintain appropriate training and knowledge related to purchasing, financial reconciliation, and allowable costs/expenditures.
PCard and TCard monitoring and Chrome River Navigator (30%)
Assist FSO Department Card Administrator (DCA) with weekly monitoring of PCard transactions and communicating with cardholders as needed.
Reconcile Pcard purchases for multiple cardholders for assigned units.
Maintain CEHD files for PCard and TCard holders.
Monitor CEHD credit card email.
Serve as Chrome River Navigator for assigned units, providing initial orientation/training and ongoing support to travelers; respond to questions and troubleshoot traveler questions.
Serve as the first point of contact related to Chrome River travel reimbursement submissions. Assist travelers (employees and students) to arrange and reimburse travel. Investigate and solve purchasing issues and answer questions related to associated financial policies and procedures. Escalate to CEHD FSO assigned finance professional as appropriate.
Serve as a Chrome River delegate to provide support in reconciling aged transactions.
CEHD College-wide Support & Projects (20%)
Identify opportunities for process improvement, training, and onboarding; participate/present at college-wide and departmental meetings related to purchasing, contracting, and travel
reimbursement.
Provide backup coverage for purchasing staff in other CEHD units as needed. This may include covering temporary staff vacancies or leaves.
Assist with running and monitoring monthly budget and other financial reports as directed.
Assist CEHD Financial Services Office (FSO) with finance support as needed.
Other projects as assigned.
Qualifications
Required Qualifications
High School diploma/GED and four years of related office experience. Training/education may be substituted for some of the years of experience.
Experience using technology, including Zoom, Microsoft Office, and Google applications (including Drive, Calendar, and Sites).
Demonstrated experience communicating both verbally and in written communication with people from a variety of communities, backgrounds, and identities.
Preferred Qualifications
Experience preparing and processing accounting and business documents (reimbursements, travel, procurement cards, purchasing, using Peoplesoft EFS or similar financial system).
Prior customer service experience.
Prior experience working in higher education or the public sector.
Demonstrated experience with balancing and prioritizing tasks in a fast-paced, complex work environment.
Prior experience working independently with minimal direction as well as working with others as part of a team in a professional manner.
Excellent attention to detail including grammar, spelling, punctuation, and proofreading skills.
About the Department
Department Overview
The Financial Services Office (FSO) is a centralize administrative support unit within the College of Education and Human Development (CEHD), which consists of seven academic departments, two college-wide research centers, and 25 administrative and student support units. The CEHD finance staff work within policies and procedures in the areas of fund accounting, budget and forecasting, post-award grant management, fiscal oversight, compliance and audit, reporting and reconciliation. The team of 15 CEHD accountants / finance professionals work closely with unit leadership, faculty, staff, and researchers to inform, plan, and solve complex problems that affect entire departments and centers.
College Overview
The College of Education and Human Development (CEHD), the third largest college and the University, contributes to a just and sustainable future through engagement with the local and global communities to enhance human learning and development at all stages of the life span. We know diversity is necessary to do our best work and foster our humanity. That's why the CEHD community is collectively dedicated to cultivating an inclusive and equitable environment, embracing and celebrating all identities of our students, staff, and faculty. These values are also a moral imperative requiring continuous proactive measures and a firm stance against prejudice, discrimination, and systemic injustice. https://cehd.umn.edu
Benefits
Working at the University
At the University of Minnesota, you'll find a flexible work environment and supportive colleagues who are interested in lifelong learning. We prioritize work-life balance, allowing you to invest in the future of your career and in your life outside of work.
The University also offers a comprehensive benefits package that includes:
Competitive wages, paid holidays, and generous time off
Continuous learning opportunities through professional training and degree-seeking programs supported by the
Low-cost medical, dental, and pharmacy plans
Healthcare and dependent care flexible spending accounts
University HSA contributions
Disability and employer-paid... For full info follow application link.
The University recognizes and values the importance of diversity and inclusion in enriching the employment experience of its employees and in supporting the academic mission. The University is committed to attracting and retaining employees with varying identities and backgrounds.
The University of Minnesota provides equal access to and opportunity in its programs, facilities, and employment without regard to race, color, creed, religion, national origin, gender, age, marital status, disability, public assistance status, veteran status, sexual orientation, gender identity, or gender expression. To learn more about diversity at the U: http://diversity.umn.edu.
Refer to ID 79222680 when applying |
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