Executive Assistant (1544) - Temporary
Houston, TX
Temporary
Aramco Services Company
Experienced
Position Overview:
This position provides high-level administrative and analytical assistance, as well as skilled secretarial services, at the Department Head or equivalent level. Works with SASREF+ LTC management to plan, organize, and provide logistical support for events, meetings, and seminars within timelines and budget.
Education and Experience
Minimum Requirements
NO THIRD PARTY CANDIDATES ACCEPTED; TEMPORARY POSITION ANTICIPATED TO LAST APPROXIMATELY ONE YEAR.
This position provides high-level administrative and analytical assistance, as well as skilled secretarial services, at the Department Head or equivalent level. Works with SASREF+ LTC management to plan, organize, and provide logistical support for events, meetings, and seminars within timelines and budget.
Education and Experience
- Performs highly skilled and confidential administrative functions requiring a strong working knowledge of Aramco policies, financial and budgeting practices, corporate information systems, and departmental procedures.
- Prepares regular and ad hoc reports as requested by the assigned work director that require the selection, accumulation, and compilation of data, records, and other information from multiple sources. Reviews a wide variety of reports for accuracy and proper format. Assures corrections are implemented.
- Uses SAP to input or retrieve data for regular reporting or for specific Management requests. Maintains a strong working knowledge of SAP Financial, Contracting, or other modules.
- Develops and maintains hard copy and electronic filing systems, in accordance with company retention policies, to organize data and records and assure accurate, timely retrieval.
- Relieves the Department Manager and other professional personnel of administrative duties and maintains status of various divisional projects, special assignment, and overall objectives
- Provides secretarial and other support services, including timekeeping, scheduling meetings, maintaining appoint calendars, and answering phones, as directed.
- Performs other related duties as assigned.
Minimum Requirements
- High school diploma or GED equivalent. Business school or post-high school education preferred. CPS designation ideal, but not required.
- Two to ten (2-10) years of progressively more responsible experience in administrative assistant or high-level secretarial functions
- Must be able to communicate and comprehend accurately, clearly, and concisely in English at a level required to perform the job as outlined.
- Must have excellent word processing skills. Must be knowledgeable and have hands-on experience using Microsoft Excel, Access, and PowerPoint
- Must possess tact, discretion, and good judgement.
- Must possess good work habits, a strong work ethic, and be able to adhere to company work hours, policies, and standard business etiquette.
- Previous Aramco experience preferred.
NO THIRD PARTY CANDIDATES ACCEPTED; TEMPORARY POSITION ANTICIPATED TO LAST APPROXIMATELY ONE YEAR.
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