Duties: External candidates, the non-negotiable annual salary for this position is $54,527.98 (NAGE Unit 1, Grade 15A, Step 1)
Responsible for coordinating administrative activities and providing office coverage and clerical support to the Superintendent’s office. This will include answering telephones, maintaining accurate filing system, typing, editing, faxing, copying, and making proper distributions; Responsible for taking accurate minutes at various meetings as directed; prepare confidential correspondence, as well as memos, letters, reports, etc.; Create and edit employee charts; Back-up and assist with computer and file work; Perform various administrative duties for other senior staff members as needed; In the absence of the OSSII, prepare/enter Intakes and/or Urgent Matter Reports to include entering all pertinent documentation ensuring accuracy of information to be transferred to the database; Enter grievance and disciplinary appeals as directed; conduct CJIS background checks when requested; Responsible for all other related duties as assigned. Note: The hours for this position are Monday- Friday 9:00 am-5:00 pm.
Preferred Qualifications:
Knowledge of principles and practices of office management; Excellent word processing and proofreading skills; Knowledge of Department of Correction policies and procedures; Ability to follow written and oral instructions; Ability to work independently using personal initiative; Excellent organizational skills.
Comments:
This is a Civil Service position. Please note that salaries for union positions are determined according to the provisions of the respective collective bargaining agreement. Applicants must have no felony convictions, to include any actions defined in 5 U.S.C. 301; U.S.C. 509, 510; 42 U.S.C. 15601-15609. The Massachusetts Department of Correction shall not hire anyone who may have direct contact with offenders, who has engaged in sexual abuse in a prison or other institution as defined in 42 U.S.C. 1997; or has been convicted of engaging or attempting to engage in sexual activity in the community facilitated by force, overt or implied threats of force or coercion, or if the victim did not consent or was unable to consent or refuse, or has been civilly or administratively adjudicated to have engaged in the activity described in the above paragraph. The agency shall consider any incidents of sexual harassment in determining whether to hire anyone who may have contact with offenders or residents. The DOC urges bilingual applicants to apply.
