Job Description
At Outer Cape Health Services, it is our very basic belief that it is people who have made Outer Cape Health Services? growth & success possible & that we have been fortunate in employing people who take pride in the services we provide. Our goal at OCHS is to employ those who (1) always meet or exceed OCHS? standards; & (2) care enough to ensure that whatever they do, they do well.
Reporting directly to the Controller, the Payroll Specialist will work closely with both OCHS? Finance & Human Resources Departments to ensure that payroll is processed in a timely, efficient & accurate manner. The Payroll Specialist is the subject matter expert for the payroll & expense reimbursement system, currently Paycom, & provides proactive training to employees & serves as the main point of contact for researching & answering payroll-related questions. In addition, the Payroll Specialist is responsible for journal entries, producing payroll reports & end of year documents (e.g. W-2s & 1099s) for multiple stakeholders including internal leadership, regulatory bodies, auditors, employees & contractors.
Essential Functions:
Verify approved timesheets for accuracy.
Effectively & efficiently coordinate & collaborate with Human Resources to ensure HR has entered any necessary changes into the payroll system such as onboarding & offboarding employees, changes in supervisor, changes in pay rate &/or pay type.
Process payroll.
Download & post the journey entry for payroll.
Monitor time off balances of employees (e.g. vacation & sick time) to ensure accruals are accurate & employees are not in the negative.
Be the main point of contact for answering payroll-related questions. Responsible for researching & resolving payroll-related issues.
Process other financial compensations or deductions (e.g. bonuses, severance pay, taxes, garnishments, benefit expenses (e.g. insurances, paid leave), etc.)
Responsible for 403B processing.
Responsible for payroll reporting & audit needs including external reports (e.g. Federal & State payroll tax reports) & internal reports (e.g. for leadership).
Collaborate with HR to assist in training materials/efforts for new employees & for new processes or policies related to payroll &/or employees managing timecards in the payroll system.
Assist in the preparation of regulatory reports (e.g. tax returns, UDS, UFR & cost reports).
Prepare information for external auditors & workers compensation auditors.
Oversee processing of payroll & system upgrades.
Ensure compliance with relevant laws & internal policies.
Responsible for coordination with payroll company for quarterly & year-end state & federal tax reporting. Verify the accurate & timely distribution & submission of all year-end payroll reports including W-2s.
Support the expense reimbursement module in the payroll system (including reimbursement for expenses & CME). Efforts could include working with HR to help support training materials/efforts for new employees & related to new expense reimbursement processes or policies.
Qualifications
Associates degree required, Bachelor?s degree preferred, in Accounting or related field.
Minimum of 2 years of experience handling payroll processing & reporting functions. Experience in a healthcare setting a plus.
Experience with Paycom a plus.
Proficiency in computer skills including the Microsoft Office suite (particularly Outlook, Excel, Word & Teams).
Excellent oral & written communication skills.
Excellent attention to detail including with mathematical calculations.
Excellent judgment & ability to solve problems in a timely manner.
Demonstrated ability to stay organized & appropriately escalate concerns in a constructive manner.
Demonstrated ability to work effectively both as a team member & independently.
Ability to adhere to strict confidentiality standards.
Demonstrated passion for & commitment to a community health mission.
How To Apply
To apply for this position, contact Cathie LeBlanc at the MassHire Cape & Islands Career Center at 508-862-6128 or CLeBlanc@MassHire-CapeAndIslands.com.
