;

34 results for Facilities Manager in Sunnyvale, CA

Relevance

Date Posted

Create a Job Alert

Email me about new Facilities Manager jobs in Sunnyvale, CA

Are you sure you want to pass on this job?

We are seeking a highly organized and responsible Office Manager to join our team. In this position, you will play a crucial role in streamlining our day-to-day operations and maintaining an enriching, productive work environment. The ideal candidate is detail-oriented, resourceful, and able to manage multiple tasks efficiently.

Responsibilities:

· Oversee and support all administrative duties in the office and ensure smooth operations.

· Manage office supplies inventory and place orders as necessary.

· Perform reception duties such as answering phones where necessary.

· Manage office layout planning and office moves, and with office refurbishment.

· Organize and maintain office common areas.

· Perform as HR to coordinate and direct administrative support functions for the office.

· Assisting in various daily operations.

· Working with department managers to improve overall work environment and staff satisfaction.

· Bachelor’s degree in business administration or related field preferred.

· Proven experience as an office manager or administrative assistant.

· Knowledge of office administrator responsibilities, systems, and procedures.

· Proficiency in MS Office (MS Excel and MS Outlook, in particular)

· Excellent time management skills and ability to prioritize work.

· Attention to detail and problem-solving skills.

· Excellent written and verbal communication skills.

· Strong organizational skills with the ability to multi-task.

TalentMatch^®

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use.

34 results for Facilities Manager in Sunnyvale, CA

Office Manager We are seeking a highly organized and responsible Office Manager to join our team. In this position, you will play a crucial role in streamlining our day-to-day operations and maintaining an enriching, productive work environment. The ideal candidate is detail-oriented, resourceful, and able to manage multiple tasks efficiently.Responsibilities:· Oversee and support all administrative duties in the office and ensure smooth operations.· Manage office supplies inventory and place orders as necessary.· Perform reception duties such as answering phones where necessary.· Manage office layout planning and office moves, and with office refurbishment.· Organize and maintain office common areas.· Perform as HR to coordinate and direct administrative support functions for the office.· Assisting in various daily operations.· Working with department managers to improve overall work environment and staff satisfaction.

Property Project Manager Robert Half is helping a client with a Project Manager search. The position is primarily responsible for special, CapEx and other projects from scope development to final acceptance, site and unit walks, OAC and owner meetings, tracking of Fire and Life Safety records, environmental events, coordination and communication with Regional Managers, site staff and vendors regarding projects in process, assisting with maintenance staff hiring process and ongoing training, and assisting with budget development for projects, or other tasks assigned by department head. <ul><li>Accountable to the Building Services department head, and an integral member of the building services team </li><li>Serve as back up to department head as needed </li><li>Inspect and evaluate building conditions, including the derivation of anticipated costs for owner consideration </li><li>Coordinate with regional managers to present options to ownership, including site visits for review and discussion as needed. </li><li>Assist regional managers with budgeting questions and solutions </li><li>Generate work scopes according to owner preference; include multiple repair options should budgets require limiting work in any calendar year </li><li>Solicit bids for anticipated work scopes; hold bid walks to ensure understanding of, and compliance with the final specifications so bids are easily comparable</li><li>Generate comparison spreadsheets as requested</li><li>Award the contract to the successful bidder, and coordinate the generation of complete and accurate contract paperwork </li><li>Maintain, and revise as necessary, complete specifications for all work scopes (ex: roofs, asphalt, concrete, repaints, dry rot repairs, etc) </li><li>As the owner’s representative, ensure site safety for workers, employees & tenants, monitor costs, oversee scheduling, and maintain quality of all construction projects </li><li>Coordinate with architects, engineers, building departments, and any administrative authority as necessary </li><li>Ensure compliance with all environmental regulations related to lead and asbestos </li><li>Ensure compliance with ADAAG as applicable; recommend and integrate upgrades into all projects </li><li>Work with the regional managers and site staff to modify schedules and projects when necessary </li><li>Evaluate and approve change order requests; include cost and progress updates to regional manager and ownership as directed </li><li>Evaluate construction quality, completion status, and adherence to design standards </li><li>Assist in resolution of warranty issues </li><li>Have overall responsibility to track and evaluate contractors, consultants, design professionals and sub-contractors for use on future projects </li><li>Serve as environmental compliance officer for the Building Services department, overseeing all mold-related incidents 20.Respond to emergencies (fire, flood, mold, earthquake, vehicle impacts, etc) and ensure that company policies are followed and regional managers are updated throughout the process </li><li>Assist in preventative maintenance programs as administered by the department. Includes assisting with site shop safety reviews (OSHA)</li></ul>

Accounting Manager/Supervisor We are offering an exciting opportunity in the financial services industry located in Carmel, California. The role is for an Accounting Manager/Supervisor who will be instrumental in managing and overseeing various accounting functions within our organization. Responsibilities:• Overseeing the operations of the accounting department, including the design of an organizational structure adequate for achieving the department's goals and objectives• Supervising and managing all aspects of accounting including billing, financial statements, general ledger, cost accounting, payroll, accounts payable, accounts receivable, budgeting, tax compliance, and various special analyses• Managing the accuracy and productivity of day-to-day activities of accounts payable, cash disbursements, invoicing/billing, customer credits and collections, payroll, perpetual inventory integrity, fixed asset records, general and entity accounting, cost accounting, and Human Resources• Ensuring the timely and accurate processing of all financial transactions and the maintenance of all financial records• Handling customer inquiries promptly and professionally, ensuring customer satisfaction• Managing the implementation and maintenance of accounting software systems to ensure the accurate and timely dissemination of financial management reports• Overseeing the use of BlackLine, Concur, and ERP for enterprise resource planning• Managing the auditing process to ensure the company's financial operations are in compliance with legal requirements• Facilitating the continuous improvement of the accounting department's processes and procedures. For more information about this role please contact Scott Moore, Practice Director - Permanent Placement Division, Robert Half.

Payroll Supervisor/Manager/Director Sr. Manager - Payroll & Equity This will be responsible for the full payroll function, including equity-based compensation, as well as developing and strengthening internal controls and processes related to payroll and equity. This role will be responsible for managing the Company’s equity compensation process, including option grants and the ESPP plan. The candidate will be responsible for the day-to-day operations and transactions as well as month-end accounting close as related to payroll and equity. Ideal candidates will have a background working on both payroll and equity management in industry and the ability and desire to work in a fast paced and dynamic environment. This individual will work closely to support all employees and across various functions including HR, Legal, payroll/benefits provider, transfer agent, broker, and financial auditors. Responsibilities· Responsible for ensuring accuracy, compliance, and timely processing of semi-monthly and monthly payrolls for employees located in multi-state locations.· Review and process transactions including benefit changes, special compensation, other adjustments.· Ensure compliance with internal controls, federal/state/local requirements, deadlines.· Manage regulatory filings, notices, audits, and other communications from federal and state agencies.· Work with payroll vendor on system administration, maintenance, reporting needs.· Manage, reconcile, and report on employee benefit programs, including 401(k) and FSA, and work with service providers to resolve inquiries and/or provide employee training.· Prepare journal entries, payroll and benefit reconciliations, and assist with quarterly reporting and external financial audits.· Ad hoc projects including compensation research for annual compensation process and employee changes, board reports.· Prepare and process new equity awards, exercises, cancellations and releases promptly, including off-cycle payrolls for tax withholdings.· Track and report W-2 income from stock exercises and dispositions· Execute trading blackout periods and enforcement of insider trading policy restrictions.· Manage open enrollment process and purchases for ESPP including monitoring limits.· Interact with transfer agent to ensure that trades are settled timely.· Prepare journal entries related to equity and stock-based compensation expense, reconciliations, and assist with quarterly reporting and external audits.

Accounting Manager We are offering an exciting opportunity in the heart of Watsonville, California, for a diligent Accounting Manager. The primary focus of this role will be to manage and oversee the daily operations of our accounting department, including the use and maintenance of various accounting software systems, and the execution of key accounting functions. Responsibilities • Oversee the accurate and efficient processing of customer credit applications• Manage customer credit records, ensuring they are kept up-to-date• Resolve customer inquiries in a timely and detail oriented manner• Monitor customer accounts and take necessary action based on account status• Utilize Accounting Software Systems and ADP - Financial Services to streamline processes• Work with BlackLine and Concur software for effective financial management• Implement ERP - Enterprise Resource Planning to optimize business processes• Oversee the Accounts Payable (AP) and Accounts Receivable (AR) functions, ensuring accuracy and timeliness• Conduct regular auditing procedures to ensure financial compliance • Manage billing functions, ensuring all invoices are sent and processed on time. Posted by Recruiting Director Scott Moore

Supply Chain Analyst We are offering a contract employment opportunity for a Supply Chain Manager for a fast growing medical spa company. The position is remote, but must work PST. Retail or Healthcare supply chain experience would be ideal. This role involves supporting the growth of our operations by managing all aspects of order management and fulfillment. Responsibilities: • Implementing effective processes for our central team and managers to order products from vendors.• Overseeing and executing standard and non-standard order processes, ensuring continuous supply of required products at our facilities.• Emphasizing on continuous improvement to reduce manual processes and enhance data and automation tools.• Assisting the startup processes for new facilities by ensuring all required products are available for opening.• Collaborating effectively with key operators and managers on product-related matters.• Working closely with our procurement team to establish efficient vendor relationships that enhance performance.• Enhancing team member capabilities and fostering opportunities for growth and development.• Using ERP solutions for efficient inventory planning and control.• Leveraging skills in forecasting and KPI reporting to maintain efficient inventory levels.• Applying knowledge of inventory analysis and continuous process improvement in daily tasks.

Contact Center Assistant Manager We are offering a contract to permanent employment opportunity for a Contact Center Assistant Manager in Newark, California. This role is within the healthcare industry, and the Contact Center Assistant Manager will oversee the daily operations of our non-patient scheduling teams. The successful candidate will be responsible for ensuring quality service management, staff performance, process improvement, and regulatory compliance. Responsibilities • Oversee the daily operations of non-patient scheduling teams and ensure that systems and staff meet call center standards.• Train, select, and permanent staff while maintaining patient and employee confidentiality.• Monitor the quality of staff interactions and ensure excellent customer service, holding staff accountable for engaging customers courteously and helpfully.• Leverage new technologies and optimize operations to meet business needs and ensure a high level of service.• Plan, organize, direct, manage, and evaluate the work of staff and functions in the Contact Center.• Maintain cooperative and productive working relationships with medical, nursing, detail oriented, and clinic staff, regulatory agencies, customers, and others.• Plan, develop, implement, and revise policies, procedures, and standards in the Contact Center.• Conduct effective budget planning, including cost and volume projections, control cost, manage revenue, and provide insightful variance analysis and effective corrective action as needed.• Coordinate and integrate services within the practice area and with other practice areas and departments.• Monitor and evaluate the efficiency and effectiveness of service delivery methods and standards in the Contact Center and implement initiatives to improve and enhance performance and services.

Property Administrator We are seeking a meticulous Property Administrator to join our team. As a Property Administrator, you will be responsible for managing resident records, facilitating communication with residents, and ensuring compliance with affordable housing regulations. This role is essential in maintaining a smooth-running office environment and delivering superior customer service to our residents. Responsibilities: • Handle incoming phone calls, emails, and walk-in inquiries with a detail-oriented and prompt approach. • Conduct administrative tasks such as processing applications, renewals, and recertifications in accordance with Low-Income Housing Tax Credit (LIHTC) compliance. • Manage and maintain accurate records relating to residents, property operations, and compliance documentation. • Schedule and coordinate maintenance requests and vendor services, ensuring effective communication and timely resolution. • Prepare and distribute various forms of communication including notices, newsletters, and other resident communications. • Provide top-notch customer service to current and prospective residents, assisting with lease-related inquiries and general support. • Assist in the verification of income and eligibility documentation for new applicants and existing residents, adhering to LIHTC guidelines. • Maintain and update resident files in line with HUD, LIHTC, and local housing authority regulations. • Support audits and inspections by ensuring all required paperwork is complete, up-to-date, and readily available. • Order office supplies as required and maintain office organization, contributing to a productive working environment. • Assist in preparing reports and spreadsheets as needed, showcasing strong attention to detail and organizational skills.

Health Information Manager We are in search of a Health Information Manager to join our team in the healthcare industry, specifically within hospitals and social assistance, located in Salinas, California. The role focuses on maintaining patient records, overseeing the administrative operation of the Health Information Management Department, and serving as a resource for faculty regarding medical record content and regulatory requirements. Responsibilities: • Oversee the successful maintenance and organization of patient records• Ensure the constant availability of medical records• Direct the health information system in line with state, federal, and accrediting requirements• Participate in the design, development, and maintenance of computer software for health information systems• Implement programs to achieve the goals and strategic plans of the health facility• Develop and manage annual budgets that reflect departmental needs and cost-effective management• Establish and monitor performance standards among all subordinates• Implement a comprehensive departmental orientation program for new employees• Maintain a culture of safety and quality within the department• Conduct regular department-wide meetings to facilitate two-way communication and problem-solving• Represent the health facility in court cases involving subpoena of medical or clinical records• Enforce policies for delinquent medical records• Utilize various skills including Accounting Software Systems, ADP - Financial Services, Concur, CRM, ERP - Enterprise Resource Planning, About Time, Accounting Functions, Accounts Payable (AP), Accounts Receivable (AR), Auditing. Posted by Recruiting Director Scott Moore

Operations Assistant We are offering a permanent employment opportunity for an Operations Assistant in Santa Clara, California. This role is pivotal in ensuring the smooth functioning of the organization by managing vital operational, administrative, and logistical tasks. Responsibilities • Assist in maintaining a smooth workflow across all departments • Facilitate the setup of conference rooms for meetings • Oversee vendor management, including contracts, agreements, and renewals • Support staff with the preparation of quarterly reports • Manage local office facilities, ensuring cleanliness and presentability • Organize and maintain the CEO’s calendar, including scheduling meetings and travel bookings • Prepare and submit accurate expense reports for the CEO • Assist with general administrative tasks such as filing, data entry, and document management • Coordinate and facilitate weekly sync meetings • Collaborate with team members in creating and maintaining company presentations • Assist in setting up and managing internal events, including logistics and hospitality • Coordinate accommodations for visiting team members and guests, including overseas visitors • Provide support for high-level visitors, including board executives • Update company LinkedIn profiles or pages as needed • Utilize Salesforce to support various internal workflows • Use Microsoft Office Suite, particularly Excel and PowerPoint, to manage data and presentations • Handle and prioritize ad hoc operational projects, working closely with the Director of Finance and other leadership team members.

Staff Accountant Robert Half is looking for a staff accountant for a short-term opportunity with a fast-growing mid-sized company. The staff accountant will prepare journal entries, monthly and year-end closings, bank reconciliation, fixed asset maintenance and general ledger reconciliation. You will report to the accounting manager, and you will be responsible for many aspects of internal reporting during the monthly close. You will assist in developing and implementing accounting policies. In addition, you will participate in SOX compliance, interact with our external auditors for quarterly reviews and annual audits. This position is very involved as it will produce financial statements, cash flow projections, and budgets. This company offers a challenging and multi-faceted opportunity where effort is rewarded. Role & Responsibilities · Prepare complex journal entries and account reconciliations including but not limited to cash, prepaid expenses and payroll · Prepare monthly balance sheet and income statement analyses for management reporting · Assist in the month end, quarter end and year end closing process including monthly financial close workbook preparation · Assist in implementation, maintenance and adherence to internal controls under SOX and accounting procedures ensuring compliance with GAAP · Maintain capital lease and monthly payment schedules · Maintain fixed asset ledger, depreciation, and reconciliation · In-depth experience with month end balance sheet account reconciliations · Perform month end close, journal entries, with minimum supervision · Recurring journal entries maintenance and reconciliation · Intercompany billings, transactions, and reconciliation · Analyze and coordinate a variety of financial data, and report it in a useful and understandable manner · Participate in various department-wide initiatives · Ad-hoc reporting and special projects, as requested Please submit updated resume for immediate consideration!

Law Office Administrator Growing law firm is seeking a Law Office Administrator in Oakland, California. The successful candidate will be joining a close-knit team in a key role that involves handling critical tasks for this firm. Responsibilities include: • Efficient and accurate processing of legal documents• Overseeing the smooth running of office operations• Ensuring effective communication within the office and with clients• Managing the organization and maintenance of legal files• Handling client inquiries and resolving issues promptly• Monitoring and updating client records to ensure accuracy• Assisting in the preparation of legal meetings and court sessions• Collaborating with the team to achieve office goals and objectives• Utilizing law office-specific software for administrative tasks• Ensuring office complies with law office regulations and standards.

Workplace Coordinator Job Title: Workplace Experience CoordinatorOverview:We are seeking a Workplace Experience Coordinator to deliver exceptional customer service to employees and visitors at a designated building. This role involves ensuring a positive workplace experience while managing a variety of day-to-day office and operational tasks.Key Responsibilities:<ul><li>Act as the first point of contact for employees, guests, and visitors entering the facility, greeting them warmly and issuing visitor and parking passes while following security protocols.</li><li>Professionally answer incoming calls and create a positive first impression. Prepare presentations and deliver information to various-sized groups when needed.</li><li>Coordinate and confirm recreational, dining, and business activities as requested.</li><li>Oversee workplace services, including managing janitorial or maintenance work orders, mail service, office supply inventory, and onboarding processes.</li><li>Address and resolve inquiries or complaints from employees, guests, and coworkers with a focus on professionalism and customer service.</li><li>Organize and manage on-site events, including securing event spaces, coordinating supplies, and handling setup and takedown.</li><li>Follow building-specific security and emergency procedures while ensuring the safety of all individuals in the facility.</li><li>Collaborate with vendors to provide services or goods as needed.</li><li>Effectively communicate detailed or complex information within the team and follow manager directives.</li><li>Perform duties using established procedures to resolve straightforward problems, allowing limited discretion.</li></ul>

Customer Care Representative Robert Half's homebuilding client in Dublin, CA is in need of a Customer Care Representative for their new development that is coming soon! Customer Care Representative duties: 1. Pre-walk homesites to provide punchlist for construction to delivery of home to customer; provide quality control of finished product.2. Conduct homeowner walk-throughs, acquainting homeowner with operation of appliances, heating/cooling systems, maintenance of home, etc.3. Coordinate with the Construction Department staff and contractors in the completion of walk-through repairs within five (5) days.4. Schedule and supervise subcontractor repairs in homes after delivery to homeowner.5. Schedule inspections with homeowners, assess routine warranty claims and follow through to completion all service requests within seven (7) days.6. Provide accurate and timely information to Customer Care Manager on progress and scopes of work.7. Maintain positive homeowner relations, provide homeowner with knowledgeable, timely and professional service.8. Evaluate subcontractor and product performance. Provide on going information to Customer Service Manager as it relates to quality of workmanship and materials.9. Participate in emergency on call rotation service schedule.10. Work with Customer Service Manager on special projects as needed.11. Participate and attend department meetings.12. Keep accurate service request logs and documentation of all work performed. Homebuilder/Construction experience is a plus, but not required. If you are interested in this Customer Care Representative opportunity, submit your resume today!

Account Manager We are offering a permanent employment opportunity for an Account Manager to be based in Santa Clara, California. The function of this role lies in managing key accounts, providing excellent customer service, and ensuring smooth operations within the service contracting industry. Responsibilities• Manage the relationship with assigned customers, including handling inquiries, providing quotes, and ensuring effective communication• Work closely with Service Managers to address operational issues and finalize job close-outs• Ensure all job orders are comprehensively verified, including labor, freight, charges, and materials, before project completion• Adhere to customer protocols for documenting refrigerant leaks and gas additions• Generate and coordinate Preventative Maintenance jobs, including drafting service details and scheduling technicians• Take responsibility for scheduling recurring tasks such as Preventative Maintenance, CARBs, leak inspections, and filter changes• Assist in the creation and review of customer contracts, ensuring all details are accurate and up to date• Regularly update after-hours service details and add new customer locations and company details into Service Trade software• Collaborate effectively with the team to support the management of accounts and the delivery of high-quality service to customers.

Workplace Exp Coordinator We are offering a short term contract employment opportunity for a Workplace Experience Coordinator in San Francisco, CA. You will be part of our facility management team, with a focus on enhancing the experience of employees and guests in our designated building. You will be the first point of contact for all those entering the facility, and will also manage janitorial or maintenance work orders, coordinate workplace services, and handle inquiries or complaints in a detail oriented, customer service-oriented manner. Responsibilities:• Serve as the primary contact for all individuals entering the facility, ensuring a welcoming and friendly demeanor• Manage and execute workplace services, including mail and office supply services, and onboarding procedures• Handle inquiries or complaints from employees, guests, and co-workers, providing solutions in a detail oriented, customer service-driven manner• Coordinate with vendors who supply services or goods to the workplace, ensuring smooth operations• Organize and manage on-site events, including securing event space, arranging room set up and tear down, and coordinating delivery of supplies• Follow property-specific security and emergency procedures, and notify appropriate parties to ensure the safety of all individuals in the building• Create presentations and communicate with various-sized groups in a detail-oriented manner• Maintain and process detailed information within the team, following specific directions given by the manager• Use Microsoft Office Suites (Word, Excel, Outlook) to execute tasks efficiently• Issue visitor and parking passes, following established security protocols. ** If you're interested in this position, please apply to this position and contact Georgia Cienkus at georgia.cienkus - at - roberthalf - .com with your word resume and reference job ID#00416-0013198181*

Property Manager We are in search of a Property Manager for our operations in San Francisco, California. As a Property Manager, you will be tasked with handling the everyday operations of our residential property. This includes managing tenant relations, leasing units, coordinating maintenance, and ensuring compliance with local regulations. This role presents a short term contract employment opportunity. Responsibilities• Coordinate and oversee necessary property repairs and maintenance, ensuring tasks are completed in a timely manner.• Manage relations with tenants, including addressing their concerns and resolving any disputes that may arise.• Enforce lease terms and manage any violations.• Show available units to prospective tenants and manage the leasing process.• Ensure compliance with local laws and regulations related to property management.• Conduct regular checks of the property, as well as move-in and move-out inspections.• Handle financial management tasks such as rent collection, tracking accounts, and resolving late payments.• Perform administrative tasks, including maintaining accurate records of all property-related activities.• Utilize property management software for efficient and organized handling of tasks.• Oversee accounting functions including Accounts Payable (AP) and Accounts Receivable (AR) and manage billing functions. ** If you're interested in this position, please apply to this position and contact Julia Henderson at julia.henderson - at - roberthalf - .com with your word resume and reference job ID# 00410-0013202479**

Customer Care Representative We are in search of a Customer Care Representative for our construction project in Tracy, California. The selected candidate will be the primary point of contact for customers, ensuring the smooth execution of customer service processes. This role offers a contract to permanent employment opportunity and will involve coordinating with construction staff and contractors, conducting homeowner walk-throughs, and maintaining accurate customer service records. Responsibilities:• Coordinate with the construction team and contractors to complete repairs post walk-through within a stipulated time frame• Conduct inspections with homeowners, evaluate routine warranty claims, and ensure all service requests are completed in a timely manner• Maintain accurate logs and documentation of all work performed• Acquaint homeowners with the operation of appliances, maintenance requirements, and heating/cooling systems during walk-throughs• Monitor customer accounts and take appropriate action based on account status• Process customer applications with accuracy and efficiency• Participate in emergency on call rotation service schedule as needed• Provide updates to the customer care manager regarding work progress and scopes• Evaluate subcontractor and product performance and provide ongoing information to the customer service manager regarding the quality of workmanship and materials• Participate and attend department meetings as required.

Administrative Assistant We are offering an exciting opportunity for an Administrative Assistant with a boutique litigation firm, based in Oakland, California. This role involves supporting our team by managing various administrative tasks, playing a crucial role in maintaining the smooth running of our office. Responsibilities:• Managing specific tasks and responsibilities to support the Office Manager• Handling office supplies and inventory, and placing orders when necessary• Ensuring efficient filing systems and records management• Distributing incoming mail and packages appropriately• Coordinating maintenance and repairs for office equipment and suite with building management• Scheduling meetings and managing calendars for the team• Assisting with accounts receivable, billing, and invoicing tasks• Assisting with accounts payable when required• Supporting the onboarding and training of new employees• Assisting with staff performance reviews and implementation of office policies and procedures• Participating in office-wide events and projects• Assisting with firm operational expenses alongside the bookkeeper• Addressing employee concerns and conflicts effectively.

HR Specialist Position Overview:We are looking for a temporary Human Resources Specialist to oversee HR functions to cover a maternity leave, likely for between four-six months. This role will be primarily focused on processing payroll, HR policy compliance, relaying HR needs to managers and department heads and maintaining HR protocols that are already in place. No major initiatives or hiring is expected. This position also involves employee relations and benefits administration. Strong communication, organizational skills, and the ability to make decisive and ethical decisions are essential. This is a fully onsite position located in Oakland, CA. Pay is $30-38/HR D.O.EKey Responsibilities:<ul><li>Payroll Processing: Processing payroll for all employees (< 75 total)</li><li>HR Leadership: Ensure HR leadership and related communication with other department heads, including the CEO and CFO</li><li>Employee Relations: Advise management on employee issues and ensuring the facility is properly managed, including backup support to building maintenance and safety. Company event coordination will also be needed.</li><li>Benefits Administration: Manage health, dental, vision, and other benefits programs, including workers’ comp, and provide ongoing support to employees.</li><li>Compliance & Record-Keeping: Maintain accurate HR records and ensure all policies align with legal standards.</li></ul>

Technical Program Product Manager III Senior Technical Program Manager – Product Lifecycle Management (PLM)Are you an innovative and driven professional with a passion for delivering impactful solutions? We are seeking a Senior Technical Program Manager to join the Global Robotics Delivery team and play a key role in managing the delivery of our Product Lifecycle Management (PLM) work-stream. This exciting position requires a blend of technical expertise, program management skills, and leadership capabilities to ensure the successful execution of complex technology initiatives.About the RoleAs the Senior Technical Program Manager, you will define and lead programs with a clear mission, vision, and strategic objectives. You will scope and manage large-scale initiatives, drive data-driven decision-making, and implement measurable improvements that positively influence efficiency and customer experience. This opportunity will provide you with the chance to work across engineering teams, collaborate with multiple stakeholders, and build sustainable processes to deliver high-impact projects. Responsibilities<ul><li>Lead and manage complex technology programs, ensuring they meet challenging business goals or demonstrate measurable improvements in efficiency or stakeholder experiences.</li><li>Define program strategy and objectives while analyzing data to drive impactful decisions.</li><li>Deeply understand the PLM architecture, including workflows, APIs, runtime characteristics, design limitations, and maintenance needs.</li><li>Identify and resolve constraints or limitations in systems and influence technical priorities and business strategies with data-driven recommendations.</li><li>Drive continuous improvement by refining and introducing best practices to enhance the team’s productivity and effectiveness.</li><li>Develop and track key performance indicators (KPIs) to measure the program’s success and provide insights to senior leadership.</li><li>Communicate effectively with a variety of stakeholders up to the VP level, ensuring alignment and transparency.</li><li>Mentor and support the development of peers and team members to strengthen skills and deliver excellent results.</li></ul>

Network Engineer We are seeking a skilled ERP Business Application Developer with extensive experience in the development, enhancement, and maintenance of ERP systems, specifically Epicor ERP. This role is pivotal in driving our mission to optimize system performance while providing robust solutions to meet our business needs. The ideal candidate will possess a strong technical background, have hands-on experience in ERP development, and a proven track record of supporting IT environments. Responsibilities: Assist in the ongoing development, customization, and maintenance of the Epicor ERP system to meet evolving business requirements. Support and optimize the Epicor system by designing, testing, and rolling out ERP solutions, enhancing functionalities, and resolving system bugs. Engage in data migration tasks using Epicor DMT ensuring smooth transitions and data integrity. Architect and develop custom SSRS (SQL Server Reporting Services) reports, dashboards, BAQs (Business Activity Queries), and BPMs (Business Process Management). Act as a Microsoft SQL Database Administrator to handle system management, data optimization, and database performance tuning. Develop and maintain databases, dashboards, and analytics as the Epicor Data Analytics administrator. Provide technical assistance, troubleshooting, and system training to ensure proper ERP usage across the organization.

Contract Specialist We are partnering with an international retail company to identify a Real Estate Contract Specialist for their team in South San Francisco on a long-term contract basis. This essential role is focused on managing and interpreting complex retail real estate leases to ensure seamless operations across all retail locations. The ideal candidate will possess a strong background in retail leases, demonstrate exceptional analytical abilities to effectively analyze lease terms, and have superior communication skills to effectively interact with various stakeholders and simplify complex legal concepts. Responsibilities:<ul><li>Manage and ensure compliance for all real estate-related documents, including permanent location leases, amendments, addendums, and various forms.</li><li>Handle licensing agreements for temporary holiday locations and short-term storage facilities.</li><li>Maintain and update lease recaps/abstracts, ensuring accuracy across all leased properties.</li><li>Organize and oversee all legal documentation within the real estate shared drives.</li><li>Coordinate with landlords to negotiate and extend lease terms, adhering to defined timelines.</li><li>Oversee all related correspondence, including notices, demands, and legal agreements such as estoppels, subordination, and non-disturbance documents.</li><li>Analyze financial data for new or renewed leases and manage reporting to stakeholders.</li><li>Collaborate with property management teams and landlords to address and resolve issues.</li><li>Partner with regional and district sales managers, as well as the Real Estate Manager, to ensure adequate operational space.</li><li>Ensure compliance by verifying the receipt of all required documents for leased locations.</li><li>Provide essential documentation to internal departments promptly.</li><li>Actively manage and resolve any arising lease or property issues.</li><li>Communicate key financial dates to management, including rent commencements, increases, and terminations.</li><li>Work closely with the Maintenance Department to address lease-related maintenance needs.</li><li>Maintain a comprehensive and updated list of landlord contact information.</li><li>Review, organize, and maintain all corporate real estate files.</li><li>Generate weekly progress reports and manage special projects aimed at enhancing operational efficiency.</li></ul>

Contract Specialist We are partnering with an international retail company to identify a Real Estate Contract Specialist to join their team in South San Francisco on a long-term contract basis. This essential role is focused on reviewing, organizing, and managing a high volume of commercial retail lease documentation to ensure smooth and compliant operations across all store locations. The ideal candidate will possess a strong background in retail leases, demonstrate exceptional analytical abilities to evaluate lease terms, and have excellent communication skills to collaborate with various stakeholders and translate complex legal concepts into clear, actionable information. Responsibilities:<ul><li>Review, organize, and maintain documentation for permanent retail location leases, amendments, addendums, and other related agreements.</li><li>Assist with temporary location license agreements and short-term storage contracts.</li><li>Draft and update lease recaps and abstracts for both new and existing locations.</li><li>Maintain shared legal document repositories and digital lease files.</li><li>Monitor lease lifecycle timelines and communicate critical dates to internal stakeholders (renewals, terminations, rent commencement, etc.).</li><li>Draft and process routine landlord correspondence, estoppels, SNDAs, and demand letters.</li><li>Assist in compiling financial data related to new and existing leases.</li><li>Partner with property management, maintenance, and real estate teams to resolve lease-related issues.</li><li>Provide administrative and coordination support to the Real Estate department, including documentation tracking, data collection, and status reporting.</li><li>Collaborate with regional/district managers to ensure lease obligations align with operational needs.</li><li>Support special projects related to lease clean-up, reporting, and departmental improvements.</li></ul>

Division Controller We are offering an exciting opportunity for a Division Controller based in Spreckels, California. The role involves overseeing the accounting operations of our organization, which includes the production of periodic financial reports and the maintenance of an orderly accounting system. The successful candidate will ensure the accuracy and compliance of the company's financial results with generally accepted accounting principles (GAAP). Responsibilities:• Oversee the accounting operations of subsidiary corporations, focusing on their control systems, transaction-processing operations, and policies and procedures.• Issue complete and timely financial statements and develop benchmarks to measure the performance of company operations.• Manage outsourced functions and services for the Accounting and Finance team.• Ensure the quality and accuracy of accounting reporting, policy compliance, and confidentiality.• Develop financial strategy alongside business leaders, including risk minimization plans and opportunity forecasting.• Oversee the debt management and collection process and ensure that accounts receivable is collected promptly.• Maintain an orderly accounting filing system, a system of controls over accounting transactions, and the chart of accounts.• Collaborate with the finance team to reduce A/R collection times and ensure that accounts payable are paid in a timely manner.• Monitor debt levels and comply with debt covenants.• Implement and manage the ERP system and make necessary upgrades to the accounting systems as needed.• Coordinate the provision of information to external auditors for the annual audit.• Develop consistency in G/L coding invoices for A/P and ensure that all reasonable discounts are taken. • Provide a system of management cost reports and calculate variances from the budget, reporting significant issues to management.• Work with team members to maximize productivity and efficiency within the department. Posted by Recruiting Director Scott Moore

Next Results Page

TalentMatch®

34 results for Facilities Manager in Sunnyvale, CA

TalentMatch^®