Job Listing
|
|
| Job ID: 13995355 |
|
| |
| Job Location: |
|
| |
|
|
| |
| How to Apply: | To see employer contact information, log in or register. |
| |
| Job Title: | Executive Assistant |
| Work Type: | Work Days: Work Vary: Yes , Shift: Other, Hours Per Week: 40, Work Type: Regular |
| |
| Salary Offered: | Unspecified |
| Benefits: | Unspecified. |
| |
| Physical Required: | Unspecified |
| Drug Testing Required: | Unspecified |
| Education Required: | Associate's Degree |
| |
| Experience Required: | Unspecified |
| |
| Required Skills: | Please see the job description for information about required job skills. |
| Preferred Skills: |
|
| |
| |
| |
|
| Job Description: |
Company Overview:
Mortenson's success is not a matter of luck; it's a result of our ingenuity, expertise, and exceptional people coupled with our unparalleled focus on customer service.
Our foundation and culture are based upon our company values of trust, safety, teamwork, responsibility, service, and stewardship. We are inspired by a compelling purpose to build structures and facilities for the advancement of modern society and a mission to create an exceptional customer experience. Mortenson has built a reputation for being a leader in our industry and in the communities in which we live and work.
It all starts with our exceptional people and exceptional teams. Mortenson has been voted a "best place to work" 40 times regionally over the past decade...
...What are you waiting for?!
Summary:
Are you organized and efficient at multi-tasking? Do you love to work independently? Mortenson is currently seeking an Executive Administrative Assistant to handle a wide range of administrative and executive support tasks in our Data Center Group. Your ability to remain flexible, inventive, dedicated, and efficient with a high level of integrity and confidentiality is vital to your success in this role. Excellent written and verbal communication skills are necessary as you will be interacting with staff at all levels in an ever-changing environment. Your extraordinary customer service abilities will ensure every customer has a superb experience when they are at Mortenson facilities. There are opportunities for personal growth potential in this market for those seeking career growth.
Location: Minneapolis, MN
Responsibilities:
Meeting coordination
Schedule meetings and assure details for rooms, equipment, catering, participants, etc.
Work effectively with team member calendars for one-time or repeating meetings
Prepare material and documents for various meetings and events
Collect, prepare, and distribute meeting minutes, and prepare PowerPoint presentations as needed
Research and set up off-site meeting space
Travel management
Research and book travel for individuals, as well as coordinate and arrange group travel
Handle conference and hotel registrations
Prepare and reconcile travelers' expense reports in an accurate and timely manner
Events planning
Planning, preparation, and coordination of the annual meeting
Coordinate ticketing and food orders for operating group customers and team member outings
Plan miscellaneous customer and team building events, including researching, and making restaurant reservations
Perform Service Awards planning and preparation
Spearhead group participation in multiple stewardship and United Way events
Plan and implement the holiday card and gift mailing
Provide business plan development support
Equipment and supply management
Order and track technology items; computers, laptops, tablets, hot spots, and printers
Reconcile eSA (e-Systems Access) report
Maintain printers, and order general office supplies as needed
Other duties as assigned, may include but not limited to:
Distribute mail and make shipping labels for team members
Set up, organize, and manage filing systems to ensure organized paperwork
Perform contract document comparisons
Print, put together, and distribute binders for Mortenson Support Team meeting attendees
Prepare for new arrivals: prepare workspaces, coordinate orientation, provide access keys and phone equipment
Perform apparel ordering
Conduct invoice processing and obtain approval(s)
Prepare and distribute HR Action, Traveler and Relocation, and Assignment Notification Forms
Format and print a variety of documents, presentations, and contracts
Greet and direct visitors
Support General Manager and Director of Operations with a project staffing and tracking spreadsheet
Supervise other office support staff (future)
Provide training, job assignments, and handle career development
Approve timecards for on-site team members
Review work performance; figure out rewards and/or performance management measures
Qualifications:
Minimum four years administrative experience, with at least one year of executive administrative support required
Detail orientation and ability to organize and run multiple projects
Excellent organization and multi-tasking skills, with the ability to be flexible as needed
Proficient skills in Microsoft Word, Excel, Outlook, and Power Point
Adaptive, effective communication and active listening skills
Positive professional attitude and strong customer service skills
Ability to craft systems and processes, and seek out additional responsibilities
Education:
Associate's or Bachelor's degree in business administration or equivalent experience
Visa sponsorship is not offered for this position.
** No Agency emails, calls or solicitations accepted **
#LI-SO1
Mortenson is an EOE/Affirmative Action/M/F/Veteran/Disabled employer.
Refer to ID 78763445 when applying |
|