Executive Administrative Assistant

Jacksonville, FL
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Executive Administrative Assistant

Description

Acosta is the sales and marketing powerhouse behind the most recognized Consumer Package Goods (CPG) brands headquartered in Jacksonville, Florida.

We have an opportunity to work with a dynamic CEO and team.

Have you previously supported executives in the “C-Suite”? Are you professional, polished, articulate and very experienced?

This is a critical role in the organization ensuring that the CEO has the right support he needs to enable him to lead our company to achieve our vision.

This position oversees a wide variety of situations involving the administrative functions of the office, including preparing materials, scheduling, correspondence, travel, expenses, etc. Relies on considerable experience and judgment to set priorities, plan, and accomplish goals. Sound judgment and the ability to work independently is expected as well as a high level of attention to detail, flexibility, excellent written and verbal communication, ability to engage internal and external senior executives and professionally represent the office of the executive. May lead and direct the work of others.

Responsibilities:

The incumbent(s) in this position should exhibit the following Acosta values:

People Minded – Must show dignity and respect to all people

Integrity – Must exemplify the highest degree of ethical behavior

Results Oriented – Must show passion, pride and commitment to succeed

Trust – Must be honest, sincere and confident

Teamwork – Must build trusting relationships

Innovation – Must progress through a combination of creativity, common sense and vision

Balance – Must maintain an optimistic attitude and keep perspective on what is important in life.

This role is an extension of the executive and perform the following activities:

  • Review requests for time on CEO’s calendar, prioritizes and determines time/validates requests.

  • Resolves calendar conflicts and prioritizes appropriately.

  • Review Inbox clear out unnecessary emails and flags most important items for review.

  • Prioritizes calls as they come in, determining if the CEO needs to return the call, if it should be rerouted or if it requires immediate attention.

  • Anticipates issues, conflicts, and requests and proactively takes action to resolve them.

  • Keep all electronic files and information organized and easily accessible for the CEO based on topic and priority.

  • Interprets and adopts guidelines, including unwritten policies, precedents, and practices, which are not always completely applicable to changing situations.

  • Anticipates and prepares materials needed by the executive for conferences, correspondence, appointments, meetings, telephone calls, etc.

  • Gathers appropriate data and prepares special or ad-hoc reports, summaries, or replies to inquiries, selecting relevant information from a variety of sources. Prepares presentations using PowerPoint.

  • Assists executive with administrative details, usually of a confidential nature. May include assisting in deduction resolution.

  • Interfaces collaboratively with all Senior Leaders and addresses their requests diplomatically and with a sense of urgency.

  • Interacts with Board Members confidently and appropriately.

  • Represents that office of the CEO in a way that is polished, professional and compose

Qualifications

  • High School Diploma with Associate’s degree and/or formal administrative training or certification (preferred) or equivalent work experience.

  • Must have 7 years or more of administrative assistant experience. Must have at least five years’ experience working for middle management or executive level.

  • Must present a consistently professional demeanor and be able to work in a highly visible position.

  • Must have excellent organizational, interpersonal and communication skills.

  • Must be able to organize tasks, establish priorities, maintain confidentiality and work as a team player.

Competencies

  • Organized

  • Proactive

  • Follow-Through/Take Ownership

  • Sense of Urgency

  • Composed

  • Diplomatic

  • Customer-Focused

Acosta/ Mosaic North America is an Equal Opportunity Employer

The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. Mosaic reserves the right to modify all or part of any job descriptions at its discretion in order to meet and or exceed the needs of the business.

By submitting your application you agree with and accept the Acosta Privacy Statement and Terms of Conditions.

US:http://acosta.jobs/privacy-policy-us/

Canada:http://acosta.jobs/privacy-policy-ca/

**Acosta utilizes E-Verify for validating the ability to work in the United States for all job candidates. If you want more information on what this entails and your rights as a job applicant, please use the link provided to access information on our use of E-Verify and your right to work. Employer Resources (e-verify.gov) **

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Job Administrative

Primary Location US-FL-Jacksonville

Shift Day Job

Job Posting Mar 6, 2024, 3:29:19 PM

Schedule Full-time

Job Type Standard

Job Number: 1002447xEAA

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