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CONFIDENTIAL SECRETARY - POLICE DEPARTMENT City of East Providence Occupation: Secretaries and Administrative Assistants, Except Legal, Medical, and Executive

Location: East Providence, RI - 02914 Positions available: 1

Job #: 1494933 Work At Home option: Not Specified

Posted: 4/10/2024 Updated: 4/10/2024 Expires: 6/9/2024

Source: EmployRI Site: EmployRI

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Job Description

CONFIDENTIAL SECRETARY - POLICE DEPARTMENT
$43,000.00 - $47,000.00
Non-union position - Salary commensurate with experience
Job Description: Under the general supervision of the Chief of Police, the Confidential Secretary provides administrative support to the Chief of Police and the Deputy Chief of Police. The Confidential Secretary performs complex administrative, technical, and clerical duties, and exercises initiative and tact in addressing members of the community and representatives from other law enforcement agencies. Working with sensitive and confidential information, the Confidential Secretary maintains the strictest discretion and practices sound judgement.
General Responsibilities:

Composing and typing letters, forms, correspondences, and reports.
Processing invoices to generate payment.
Maintaining calendars of the Police Chief and Deputy Chief and schedules meetings.
Distributing Personnel Orders.
Ordering and maintaining office supplies.
Answering inquiries and resolving complaints.
Placing calls for the Police Chief and Deputy Chief as required.
Additional duties as assigned.

Desirable Abilities, Knowledge, and Skills:

Ability to screen callers and visitors.
Ability to anticipate and resolve routine problems and apply established departmental policies.
Possess accurate data entry skills; strong attention to detail; ability to understand and follow detailed instruction.
Perform all other job-related duties and tasks as assigned.
Excellent verbal and written communication skills.
Excellent interpersonal and customer service skills.
Excellent organizational skills and attention to detail.
Excellent time management skills with the ability to meet deadlines.
Superior understanding of office methods, procedures, and equipment.
Ability to learn, interpret, and apply policies and procedures.
Proficient with Microsoft Office and productivity software

Minimum Qualifications:

High school diploma
Associates Degree (preferred)
Five (5) or more years of experience in public service or in private sector involving the keeping of legal records or equivalent combination of experience and training which provides the desired abilities, knowledge, and skills.

Prerequisite:
Due to the sensitive nature of this position, the employee accepting an offer of employment must first sign a Memorandum of Understanding (MOU) which clearly outlines the completely confidential nature of being the Confidential Secretary to the Chief of Police and includes a written acknowledgment that any breach in that confidentiality will lead to a termination from employment. Must be able to pass a background check.

EXAMINATION WEIGHT

100% Oral
Please apply online at:
https://workforcenow.adp.com/mascsr/default/mdf/recruitment/recruitment.html?cid=7194c980-8645-4d6c-a63d-4aa97ffa0bad&ccId=19000101_000001&type=JS&lang=en_US

Application and resume must be submitted no later than Wednesday, April 24, 2024 by 4 p.m.
At the City of East Providence we celebrate the diversity of our citizenry, and are proud to encourage inclusiveness in our workforce. We do not discriminate on the basis of race, color, national origin, gender, sexual orientation, religion, age or disability in employment or the provision of services.

ADA/AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER

Employer Research

City of East Providence
Is a Local Government employer with 7 locations
Company Profile:
(Confidential)

50-99 employees

Jobs from this Employer

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Location/Work Site Information

Address: 145 Taunton Avenue, East Providence, RI 02914

Work At Home option:

Public Transportation Accessible:

Location/Work Site Industry (NAICS):

Legislative Bodies (921120)

Cost of Living:

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Compensation and Hours

Salary Range: Not Available DOE (Depends on Experience) Benefits Provided: Dental, Holidays, Life Insurance, Medical, Retirement/Pension, Sick Leave, Tuition Assistance, Uniform Allowance, Vacation Other Benefits: Not Available Full or Part Time: Full Time (30 Hours or More) Job Duration: Over 150 Days Type of Job: Regular

Shift: Not Applicable

Hours per Week:
Hours Not Specified

View what local employers are paying Secretaries and Administrative Assistants, Except Legal, Medical, and Executive

Work Experience

Minimum Experience Required: Not Specified

Education and Training

Minimum Education Level Required: No Minimum Education Requirement

Required License/Certification: No

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Skills Required

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Occupation Information

Occupation:

Secretaries and Administrative Assistants, Except Legal, Medical, and Executive

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Jobs Available

This section shows the number of job openings advertised online in PROVIDENCE COUNTY, RI for Secretaries and Administrative Assistants, Except Legal, Medical, and Executive and for the related occupational group of Office & Administrative Support Occupations on May 14, 2024 (Jobs De-duplication Level 2).

This table contains Occupation, and Job Openings
Occupation	Job Openings
Secretaries and Administrative Assistants, Except Legal, Medical, and Executive	13
Office & Administrative Support Occupations	577

Occupation is in National High Growth industry

There were 13 job openings advertised online in PROVIDENCE COUNTY, RI for Secretaries and Administrative Assistants, Except Legal, Medical, and Executive on May 14, 2024. There are also 577 job openings advertised online for the related occupation group of Office & Administrative Support Occupations in PROVIDENCE COUNTY, RI on May 14, 2024.

Source: Online advertised jobs data

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Personal Requirements

Knowledge:

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Abilities:

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Nature of the Work

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Tasks:

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