Administrative Assistant
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Announcement
Open Date | 03/14/2024 |
---|---|
Requisition Number | PRN37978B |
Job Title | Administrative Assistant |
Working Title | Administrative Assistant |
Job Grade | D |
FLSA Code | Nonexempt |
Patient Sensitive Job Code? | No |
Standard Hours per Week | 40 |
Full Time or Part Time? | Full Time |
Shift | Day |
Work Schedule Summary | Monday – Friday, 8:00am – 5:00pm. Hybrid or remote working option available depending on departmental needs. |
VP Area | U of U Health - Academics |
Department | 00848 - Pediatric Administration |
Location | Campus |
City | Salt Lake City, UT |
Type of Recruitment | External Posting |
Pay Rate Range | $18.41 - $26.73 |
Close Date | |
Open Until Filled | Yes |
Job Summary |
Job Summary: The Division of Pediatric Critical Care Utah Data Coordinating Center at the University of Utah School of Medicine has an immediate opening for an Administrative Assistant. This is an exciting opportunity to serve as an Administrative Assistant for the NIH funded HEAL (Helping End Addiction Long Term) Pain Management Effectiveness Research Network (ERN). This broad research effort seeks to improve pain care by enhancing understanding about chronic pain as well as by accelerating and improving pain therapeutics development. Help play a part in solving the nation’s opioid crisis! This Administrative Assistant position provides opportunities to work with a high functioning, cutting edge team that will study, understand and improve multicenter translational research. |
Responsibilities |
Job Duties: 1. Serves as an administrative contact for the Utah HEAL. 2. Schedules and coordinates webinars, teleconferences, meetings, appointments and travel arrangements for HEAL Managers and Staff. 3. Creates and maintains organized files in electronic communication system. 4. Prepares agendas and takes minutes at weekly meetings and teleconferences. 5. Assists with business planning and goal setting. 6. Assists in preparing reports on network status and progress for management and federal partners National Center for Advancing Translational Sciences (NCATS). 7. Works closely with the leadership in completing all administrative requests including but not limited to corresponding with members of the Utah team and taking care of their administrative needs. 8. Maintain budget reports, reconcile accounts and prepare expenditure statements 9. Collects, organizes and analyzes data for specialized reports. 10. Coordinates the collection and preparation of operating reports. 11. Assists with the implementation of SOPs and University policies and procedures. 12. Provides administrative support to leadership by scheduling appointments, coordinating meetings and conferences and maintaining and ordering office supplies. 13. Support in creating, monitoring and maintaining annual reporting lists, i.e. manuscripts published and submitted, web-based products created, and presentations 14. Support in the creation and production of study guides, manuals, newsletters and patient study files Disclaimer: This job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job. |
Minimum Qualifications | Associate degree in business or equivalency (one year of education can be substituted for two years of related work experience) and three years full-time secretarial experience required. Demonstrated human relations and effective written and verbal communication skills required. Knowledge of basic bookkeeping practices and direct supervisory experience preferred. Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description. |
Preferences | Preferences:
conflicting deadlines.
interaction will be required with federal program staff, network investigators and Utah staff.
program content. Applicants will be screened according to preferences. |
Type | Benefited Staff |
Special Instructions Summary | |
Additional Information | The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules. The University of Utah values candidates who have experience working in settings with students and patients from all backgrounds and possess a strong commitment to improving access to higher education and quality healthcare for historically underrepresented students and patients. All qualified individuals are strongly encouraged to apply. Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities. https://safety.utah.edu/safetyreport This report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses. They also provide information about safety and security-related services offered by the University of Utah. A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South. |
Posting Specific Questions
Required fields are indicated with an asterisk (*).
- *
Do you have a related Associate's degree or equivalency? (2 years related work experience may be substituted for 1 year of education)
- Yes
- No
- *
Do you have three or more years of clerical/administrative experience?
- Yes
- No
- *
Indicate your level of expertise in MS Office (Word, Excel, PowerPoint, Outlook, etc.)
- Basic
- Intermediate
- Advanced
- *
Do you have previous work experience in a college/university environment?
- Yes
- No
Applicant Documents
- Resume
- Cover Letter
- Addendum to the University of Utah - Veteran Only - Call 801.581.2169 after submission
- Appropriate discharge document (such as a DD-214 – Member Copy 4) – Veteran Only – Call 801.581.2169