The Facilities Assistant (FA) ensures that the ConnectiveRx campus maintains its first-class appearance by providing onsite facility support, including a warm and welcoming experience for teammates and guests.
The FA must be highly dependable, enthusiastic, and meticulous. Responsible for managing the office entrance and café areas experience and maintaining the overall office environment, including managing TV/Display screens.
The FA will work closely with the team to develop a schedule and support a secure and welcoming entrance to both buildings in Pittsburgh. Both buildings must have on-site coverage and be available during all working hours (between 7:30 AM and 4PM, Monday - Friday).
This role holds a significant responsibility in overseeing the employee and visitor’s registration and process. It also involves helping with resolving entrance issues (badge system and security), answering incoming calls, and processing incoming and outgoing mail and shipments. The role is also responsible for providing general information and direction to teammates and visitors as needed, thereby contributing to a welcoming and secure environment for all.
This role requires keeping meeting/conference rooms, kitchenettes, wellness rooms, breakrooms, and storage areas tidy and stocked, oversight of our coffee program (inventory, ordering, and stocking on an ongoing basis, and working with our vendor partners). This position will be responsible for prepping workspace for new employees (cleaning desks and setting up) and will ensure that the café areas, fitness center, and locker rooms are in top-notch working order.
This role will also coordinate with the building maintenance service and onsite food service and help with the setup and cleanup of special events and meetings.
This role will assist the Facilities team with office space planning tasks, assist with vendor relationships orders (catering, supplies, doing research into pricing and availability), and additionally, the administrative assistant will help with office events, special projects, onsite meetings, and providing a welcoming, caring, secure and safe experience for everyone who enters ConnectiveRx doors.
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