5 results for General Office Clerk in Austin, TX

Office Services Associate <ul><li>*Utilize appropriate logs to track all office services tasks and activities.</li><li>*Verify job tickets are accurately completed before beginning assignments.</li><li>*Carry out office services duties, primarily focused on reprographics, mail, and intake operations, following established protocols.</li><li>*Adhere to procedures to prioritize and execute tasks in the correct sequence.</li><li>*Maintain clear communication with supervisors or clients regarding job progress or deadline issues.</li><li>*Ensure all tasks are completed within contracted deadlines, including the delivery of finished work.</li><li>*Perform basic troubleshooting of equipment issues and escalate when required.</li></ul>

Accounts Receivable Clerk We are offering a permanent employment opportunity for an Accounts Receivable Clerk in Austin, Texas. The selected individual will play a crucial role in our finance team, focusing on cash applications, data entry, and maintaining high volume invoices. Responsibilities: • Perform cash applications tasks diligently. • Maintain and manage high volume invoices. • Utilize QuickBooks Desktop for various financial tasks. • Handle data entry tasks with accuracy and efficiency. • Apply payments to appropriate accounts in a timely manner. • Utilize Microsoft Excel for various accounting tasks. • Assist in B2B collections when necessary. • Contribute to office administration tasks as needed. • Participate in tasks related to the construction industry accounting.

AR Clerk We are looking for a meticulous and proactive Accounts Receivable Clerk to join our finance team in Austin, Texas. In this role, you will play a key part in managing payment processes, maintaining accurate records, and ensuring the financial health of the organization. This position is ideal for someone with strong numerical abilities and a passion for delivering exceptional financial accuracy. Responsibilities: • Process incoming payments and reconcile them with customer invoices to ensure accuracy. • Monitor and track outstanding accounts, following up with clients to resolve payment issues. • Generate and distribute invoices to clients, maintaining a clear and organized billing system. • Apply payments to appropriate accounts and ensure proper coding in the accounting system. • Collaborate with team members to address discrepancies and resolve account-related inquiries. • Utilize accounting software like QuickBooks and ERP systems to manage financial data. • Maintain accurate and up-to-date records of all receivable transactions. • Assist in preparing financial reports and summaries related to accounts receivable. • Ensure compliance with company policies and regulatory requirements in all financial processes. • Work closely with other departments to support overall financial operations.

Front Desk Coordinator We are offering a short term contract employment opportunity for a Front Desk Coordinator in the non-profit sector, located in Austin, Texas. The workplace environment will primarily involve front desk and administrative responsibilities. Responsibilities: • Managing the organization and presentation of the front desk area. • Handling incoming phone calls, ensuring they reach the correct individuals or departments, and taking comprehensive messages when required. • Greeting visitors warmly, guiding them to the appropriate individuals, or providing them with comprehensive information. • Daily collection and sorting of mail from the front of the HQ building. • Sending outgoing mail, including certified mail and FedEx. • Overseeing inventory, ordering supplies, and stocking common areas and breakrooms. • Maintaining office equipment and supplies. • Decorating the lobby and breakroom for holidays and events as appropriate. • Setting up, rotating, and cleaning conference rooms throughout the day for all meetings. • Managing the conference room calendar and aiding in resolving conflicts as needed. • Coordinating group lunch orders for internal meetings and customer meetings as requested. • Liaising with janitorial, vending, and tenant companies for repairs, maintenance, security/building access, fire safety, HVAC, elevator, irrigation, pest control, storage/shredding, etc. • Managing vehicle maintenance, insurance, gas receipts, registration, and usage. • Assisting HR with new employee cube/office set-ups including furniture ordering and maintenance, carpet cleaning, door/cube signs, and any other needed materials. • Ordering business cards for new and existing employees. • Overseeing employee badging and access. • Assisting in the planning and execution of company events and initiatives. • Undertaking other special projects as needed for all departments.

Accounts Payable Specialist As an Accounts Payable (AP) Specialist, you play a crucial role in managing the company’s financial obligations. In this role, you are responsible for overseeing the accounts payable process from invoice entry to payment processing, ensuring accuracy, timeliness, and compliance with company policies. You will also manage and mentor one direct report, providing guidance and support to maintain efficiency in the department. Key Responsibilities:<ul><li>Process vendor invoices, verify accuracy, and ensure proper approvals before payment</li><li>Reconcile accounts payable transactions and resolve discrepancies with vendors</li><li>Maintain accurate records of payments and monitor due dates to avoid late fees</li><li>Prepare and process electronic transfers, ACH payments, and check runs</li><li>Oversee and train your direct report, delegating tasks appropriately and ensuring workflow efficiency</li><li>Assist in month-end closing by preparing AP reports and reconciling accounts</li><li>Communicate with vendors to address inquiries, resolve payment issues, and negotiate terms when necessary</li><li>Collaborate with other departments to ensure smooth financial operations</li><li>Support audits by providing necessary documentation and reports</li><li>Continuously seek process improvements to enhance efficiency and accuracy in accounts payable</li></ul>