55 results for Administrative Assistant in Philadelphia, PA

Administrative Assistant Robert Half has an exciting opportunity for driven and proactive Administrative Assistants in Mercer County! This position offers the opportunity to work within a high-functioning team and will expose you to many areas of office management including working with Executive Management!! Apply today for consideration. GREAT benefits. Key Tasks:<ul><li>Prepare employee expense reports</li><li>Upload financial statements and organize electronic files.</li><li>Handle clerical tasks such as scanning, copying, data entry, and compiling reports.</li><li>Process documents through Adobe Sign.</li><li>Manage incoming phone calls, ensuring a high level of professionalism in all interactions.</li><li>Assist with organizing and coordinating company events and meetings, including catering, room setup, and logistics.</li><li>Assist with calendar management when needed.</li><li>Assist facilities manager with vendor management and ordering office supplies.</li><li>Complete special assignments and projects as needed.</li><li>Offer support to team members and departments, demonstrating flexibility and teamwork.</li><li>Handle sensitive information with discretion.</li></ul>

Administrative Assistant We are offering a long-term contract employment opportunity for an Administrative Assistant in the education sector. The position is based in Exton, Pennsylvania, and will require permanent on-site presence. As an Administrative Assistant, you will be expected to perform various administrative tasks, maintain effective customer service, and handle data entry tasks. Responsibilities: • Handle inbound and outbound calls efficiently and professionally. • Deliver excellent customer service in every interaction. • Perform data entry tasks with high accuracy and efficiency. • Manage email correspondence professionally and promptly. • Schedule appointments and manage calendars accurately. • Utilize Microsoft Office Suite and Google Suite proficiently to manage tasks and communicate effectively. • Maintain an organized and efficient workspace. • Utilize Microsoft Excel for data management and reporting. • Use Microsoft Outlook for email correspondence and scheduling. • Leverage Microsoft Word and PowerPoint for documentation and presentation purposes.

Administrative Assistant We are excited to bring on board an Administrative Assistant to our team in the non-profit sector, located in Greater Philadelphia Region. As an Administrative Assistant, this role will encompass a variety of tasks including administrative support, vendor coordination, and data management. What you get to do every single day:• Handle high volume of inbound and outbound calls efficiently.• Provide top-notch administrative and customer service support.• Schedule and confirm appointments in an organized manner.• Coordinate effectively with multiple vendors.• Manage and order office supplies proactively.• Entry of data and maintain accurate records.• Utilize Microsoft Outlook, PowerPoint, and Word for email correspondence and other tasks.• Extract and collect data for further processing.

Administrative Assistant Robert Half is offering an exciting opportunity for an Administrative Assistant, based in the Greater Philadelphia area. The Administrative Assistant role involves a variety of tasks, primarily centered around providing administrative support and maintaining client records. As the Administrative Assistant, you will be an integral part of our client's team, contributing to the smooth operation of their procedures and ensuring an efficient workplace. Responsibilities:<ul><li>Accurately process and prepare client billing and engagement letters.</li><li>Manage incoming and outgoing mail, and route phone calls as required.</li><li>Handle administrative tasks such as electronic filing, word processing, and proofreading.</li><li>Support new client onboarding process and ensure client records are accurately maintained in our internal systems.</li><li>Coordinate meeting logistics, food orders, and office supplies as needed.</li><li>Act as a support to other administrative team members when necessary.</li><li>Track and manage licenses, continuing education, and internal compliance.</li><li>Assemble and e-file individual and business tax returns.</li></ul>

Administrative Assistant Financial Services company seeks an Administrative Assistant with excellent time management skills. This Administrative Assistant will maintain and update internal records, process and maintain vendor memberships, assist with event coordination, enter journal entries into the general ledger, monitor attendance recording, perform research and development, assist with daily office needs, confirm all cash receipts/disbursements, and be point of contact for donor acknowledgement communications. The ideal Administrative Assistant should have a technical aptitude for database systems, strong attention to detail and experience working in a professional services environment. How you will make an impact· Organize, schedule, and confirm appointments/meetings· Track and analyze accounting data· Calendar Management· Prepare financial statements and reports· Draft internal/external correspondence· Generate travel arrangements & itineraries · Perform clerical research

Executive Administrative Assistant Wilmington Delaware firm is looking to staff a dynamic and highly organized Executive Administrative Assistant to support their executive team and ensure the smooth operation of the office. As the Executive Assistant/ Office Admin, you will provide general office support, manage calendars and schedule appointments, own the travel coordinator process, maintain and update client files, receive and sort incoming mail/deliveries, assist with basic accounting tasks as needed, greet visitors, and assist with ad hoc projects. The ideal candidate for this role should have excellent communication and interpersonal skills and be proficient with Microsoft Office Suite applications. Primary Responsibilities· Oversee office supply inventory· Process client invoices· Calendar Management· Monitor expenses· Answer incoming phone calls· Draft email correspondence and create presentations· POC to outside vendors· Identify areas for process improvements· Maintain petty cash· Provide reports to management

Administrative Assistant We are seeking a motivated and detail-oriented Administrative Assistant to join a dynamic team in Feasterville PA. The ideal candidate will have prior experience in the construction industry and possess strong organizational and communication skills. This position will begin immediately as a temporary role, with the potential to become a permanent role for the right person. This role is 100% on site and is critical to ensuring smooth daily operations and providing exceptional support both internally and externally. Key Responsibilities: Administrative Support: Perform general secretarial duties, including preparing correspondence, managing filings, scheduling meetings, and maintaining office supplies. Handle incoming and outgoing mail, email, and phone calls professionally and efficiently. Reception Duties: Serve as the first point of contact for visitors, clients, and vendors. Answer and route calls appropriately, greet visitors warmly, and provide accurate information. Construction Industry Coordination: Manage and update project documentation according to construction schedules and deadlines. Assist with the preparation of bids, proposals, and contracts specific to construction projects. Liaise with project managers, subcontractors, and other team members to ensure streamlined communication. Scheduling and Meetings: Coordinate appointments and meetings for upper management. Prepare meeting agendas and take detailed minutes when required. Data Entry and Reporting: Maintain accurate records and assist with data entry related to ongoing or completed construction projects. Prepare reports or summaries relevant to construction operations. Qualifications and Skills: Industry Experience: Minimum of 2 years of work experience as a secretary or receptionist, preferably within the construction industry. Technical Proficiency: Familiarity with construction-related documentation, such as contracts, permits, and scheduling. Proficient in Microsoft Office Suite (Word, Excel, Outlook, and PowerPoint). Organizational Skills: Ability to multitask and prioritize effectively in a fast-paced environment. Communication Skills: Excellent verbal and written communication skills with the ability to interact professionally with internal and external stakeholders. Attention to Detail: Strong detail orientation with a focus on accuracy when managing construction-related documents. Adaptability: Comfortable working in a deadline-driven and team-oriented environment. Preferred Credentials: Experience with construction management software or tools is a plus. Knowledge of construction terminology and processes is highly desirable. Please call the Trevose office of Robert Half at 215-244-1551 for immediate consideration. Thank you!

Administrative Assistant Are you an ultra-organized, detail-oriented professional with a knack for multitasking? Robert Half is collaborating with a dynamic and growing company to find a talented Administrative Assistant who thrives in fast-paced environments and demonstrates top-notch customer service skills. Key Responsibilities:<ul><li>Perform a variety of administrative tasks to support operations, including scheduling appointments, managing calendars, and preparing comprehensive reports.</li><li>Serve as a key point of contact for internal teams and external clients, providing prompt and professional responses.</li><li>Create, edit, and maintain important documents, records, and presentations.</li><li>Manage office supplies inventory and oversee vendor relations to ensure seamless day-to-day operations.</li><li>Support team members in planning and executing special projects with a proactive and solution-focused approach.</li></ul>

Administrative Assistant We are offering a long term contract employment opportunity for an Administrative Assistant in Princeton, New Jersey. As an Administrative Assistant, you'll focus on providing excellent customer service, managing data entries, and handling both inbound and outbound calls. You will also be responsible for maintaining efficient email correspondence, scheduling meetings, and using Microsoft Outlook and Word proficiently. Responsibilities: • Facilitate communication by answering inbound calls and addressing customer inquiries• Deliver high-quality customer service to both internal and external stakeholders• Input and manage customer-related data with precision and attention to detail• Handle email correspondence professionally and promptly• Conduct both inbound and outbound calls as necessary• Utilize Microsoft Outlook for scheduling and email management• Use Microsoft Word for document creation and editing• Arrange meetings, ensuring all parties are informed and prepared

Administrative Assistant We are looking for an organized and proactive Administrative Assistant to join our team. This is a long-term contract position where you will play a vital role in ensuring the smooth operation of daily office activities. The ideal candidate will have strong multitasking abilities and a commitment to delivering excellent support across various administrative functions. Responsibilities:• Serve as the first point of contact by welcoming visitors and managing front desk duties.• Coordinate office operations, ensuring supplies are ordered and replenished as needed.• Restock and maintain the organization of shared spaces, including the kitchen.• Handle the mailing and processing of invoices with accuracy and timeliness.• Provide administrative support to the accounting team, including assisting with invoice management.• Perform general administrative tasks, such as data entry and scheduling.• Respond to inquiries via email and phone, maintaining a meticulous and helpful demeanor.• Use Microsoft Office tools to create and edit documents, presentations, and spreadsheets

Office Assistant Wilmington Delaware client seeks an Office Assistant with construction and union experience. This Office Assistant will organize files, schedule appointments, acts as receptionist, sort and distribute communications, and assist with administrative support tasks. If you’re an enthusiastic, outgoing, organized individual, this Office Assistant role may be perfect for you! Primary Duties· Answer incoming calls· Data entry of legal documents· Schedule appointments/Calendar Management· Timely email correspondence· Handle incoming/outgoing mail· Prepare and file internal documents· Assist the Accountant with projects when needed

Administrative Assistant We are offering an exciting opportunity for an Administrative Assistant in the Plainfield, New Jersey area. In this role, you will be instrumental in managing daily operations, enhancing productivity, and maintaining a smooth workflow for our team. Key Responsibilities:• Efficiently manage and maintain calendars, coordinate meetings, and schedule appointments using Outlook Calendar.• Handle phone systems with a high degree of professionalism, managing calls and messages effectively.• Play a key role in project coordination, keeping track of deadlines, organizing tasks, and ensuring projects are completed in a timely manner.• Utilize DocuSign for document management, ensuring all necessary paperwork is completed accurately and efficiently.• Proofread documents for accuracy and clarity before distribution.• Transcribe notes from meetings or conversations as needed to ensure important information is documented.• Provide general administrative support, including typing correspondence and maintaining organized files.

Executive Administrative Assistant We are offering an exciting opportunity in the heart of New Castle, Delaware for an Executive Administrative Assistant. This role involves providing administrative support within our team, overseeing general office activities, and maintaining an efficient and organized workspace. Responsibilities • Organize and schedule activities such as meetings, travel, and department events for the Senior Management Team. • Prepare and proofread documents including correspondence, memos, and reports to ensure accuracy and clarity. • Handle confidential and non-routine information with utmost discretion. • Coordinate company events, working either independently or as part of a team on special or ongoing projects. • Monitor and maintain inventory of office, janitorial, and other supplies across multiple locations. • Ensure general office services and equipment are in order, providing assistance with related issues as needed. • Sort and distribute incoming mail and arrange for outgoing shipments. • Run general office errands as required. • Create or modify presentations, demonstrating proficiency in Microsoft PowerPoint and other Office Suites. • Leverage strong interpersonal and communication skills to interact with people at all levels within the organization and external contacts. • Demonstrate strong analytical ability to gather and summarize data for reports/projects, find and present solutions to various administrative problems, and prioritize work.

Administrative Assistant We are offering a contract for a contract-to-hire employment opportunity for an Administrative Assistant in READING, Pennsylvania. As an Administrative Assistant, you will play a crucial role in our operations, ensuring smooth and efficient management of various tasks. Your responsibilities will include addressing customer inquiries, processing applications, and maintaining accurate customer records. Responsibilities:• Operate the switchboard, serving as the central communication hub within the organization.• Navigate through different platforms and software for accurate data management.• Establish training environments to encourage detail-oriented learning and growth.• Supervise and manage food services to keep the team motivated and ready for success.• Coordinate with internal teams and external partners, ensuring clear and effective communication.• Show adaptability in a constantly evolving environment, reprioritizing tasks as needed.• Respond to inbound calls and provide excellent customer service.• Carry out data entry tasks and manage email correspondence.• Handle inbound and outbound calls, scheduling appointments as necessary.• Proficiency in Microsoft Excel, Outlook, PowerPoint, and Word is essential for this role.

Office Assistant Are you a detail-oriented professional with a knack for technology and exceptional organizational skills? We’re seeking an Office Assistant to join a local and dynamic team! If you're comfortable navigating software, streamlining workflows, and supporting day-to-day office operations, we want to hear from you. Key Responsibilities:<ul><li>Provide administrative support, including scheduling, organizing meetings, and responding to inquiries</li><li>Utilize office technology and digital tools to maintain and update records</li><li>Manage and operate cloud-based systems, collaboration tools, and software applications</li><li>Create reports, presentations, and documentation using advanced Excel, Word, or similar platforms</li><li>Coordinate inventory of office supplies and equipment using an online tracking system</li><li>Maintain data accuracy in customer relationship management (CRM) software</li><li>Troubleshoot basic IT issues and liaise with tech support for higher-level problems</li></ul>

Admin Assistant We are seeking a highly organized and proactive Administrative Assistant to provide comprehensive support to a team of consultants. This is a long-term contract employment opportunity located in Newark, Delaware. The industry requires the expertise of an individual who can effectively manage various administrative tasks. Your primary focus will be assisting the consulting team with administrative tasks, travel arrangements, and meeting coordination, ensuring seamless workflows to support their success Key Responsibilities:Team Support:<ul><li>Act as the primary point of contact for administrative needs for the team of consultants (Source: Organizational Support Guidelines).</li><li>Prepare, format, and edit correspondence, reports, presentations, and documents as requested.</li><li>Manage calendars for multiple consultants to ensure time is allocated effectively and priorities are met.</li></ul>Travel Coordination:<ul><li>Plan, arrange, and confirm domestic and international travel itineraries, including flights, accommodations, ground transportation, and necessary documentation (Source: Travel and Meetings Best Practices).</li><li>Handle last-minute changes to plans and provide quick resolutions when travel disruptions occur.</li><li>Process travel expense reports and reimbursements in a timely and accurate manner.</li></ul>Meeting Coordination:<ul><li>Schedule, organize, and manage meetings, including conference calls, virtual meetings, and in-person engagements.</li><li>Prepare meeting agendas, attend meetings to take notes, and manage follow-ups by tracking action items.</li><li>Liaise with vendors and staff for event-related logistics such as catering, venue arrangements, and technical requirements.</li></ul>Administrative Operations:<ul><li>Maintain and update project trackers, client databases, and team-specific documentation to ensure data accuracy and accessibility.</li><li>Manage confidential information with professionalism and in compliance with company policies.</li><li>Order office supplies and ensure necessary materials are available for consultant-specific needs.</li></ul>Communication Support:<ul><li>Coordinate and distribute internal and external communication on behalf of the consulting team.</li><li>Build and maintain professional relationships with clients, partners, and internal stakeholders.</li><li>Respond to email and other inquiries in a timely and professional manner.</li></ul>

Administrative Assistant We are offering an engaging opportunity for a part-time Healthcare Administrative Assistant in Bryn Mawr, Pennsylvania. The role involves a hybrid work environment, where you will be expected to work from the office on certain days, and from home on others. The job functions are primarily in the healthcare industry, where you will be in charge of various administrative tasks. Responsibilities: • Answering inbound calls and managing customer service inquiries• Keeping accurate client records by carrying out efficient data entry tasks• Handling email correspondence with clients and other stakeholders• Managing both inbound and outbound calls to ensure smooth communication• Proficiency in using Microsoft Excel for various data management tasks• Utilizing Microsoft Outlook for scheduling and communication purposes• Crafting presentations and reports using Microsoft PowerPoint• Drafting and editing documents with Microsoft Word• Scheduling appointments and meetings for the team• Sending out invoices to clients and ensuring timely payments.

HR Admin Assistant Incredible opportunity to join a stable company as a HR Admin Assistant. In this role, the HR Admin Assistant will be responsible for enforcing company policies and practices, maintaining compliancy, coordinating recruiting efforts, assisting with training and development, tracking application/interview status, conducting new hire onboarding, assisting with annual audits, owing the administration of the company’s compensation and benefit plans, handling termination documents, monitor and track employee PTO, and processing multi-state correspondence for unemployment and disability. The ideal candidate for this role should have thorough understanding of general human resources policies/procedures, employment-related laws and regulations and the ability to multitask and pivot in a fast-paced environment. What you get to do daily· Handle internal employment-related inquiries· Benefits Administration/Enrollment· Assisting new hires with orientation documentation· Processing worker’s compensation claims as needed· Conduct and monitor employee background checks & drug screens· Implementing best practices/human resource policies· Handle employee grievance issues· Employee Engagement Activities· Maintain knowledge of new technologies in human resources· Ensure compliance with local, state, and federal employment laws· Maintain employee files and records

Executive Assistant to VP of Ops We are recruiting an Executive Assistant to support our VP of Operations in the New Brunswick, New Jersey area. In this role, you will play a crucial part in coordinating operations and providing administrative support, ensuring the overall efficiency of the department. Responsibilities:• Efficiently manage the calendar of the VP of Operations, including scheduling appointments and arranging meetings.• Handle internal and external communications for the VP, encompassing emails, phone calls, and other correspondence.• Assist in preparing comprehensive reports, presentations, and other essential documentation for meetings with clients, leadership, and vendors.• Serve as the primary point of contact between the VP and internal teams, facilitating smooth communication and prompt follow-ups on key operational projects.• Track and maintain records of project progress, budgets, and other important operational metrics.• Support the coordination of significant projects by monitoring deadlines, deliverables, and resources.• Collaborate with team members and vendors to resolve issues and ensure projects are completed on time and within budget.• Oversee international and domestic travel arrangements for the VP, including accommodations and transportation.• Manage expenses, prepare expense reports, and assist with financial tracking as needed.• Perform other administrative tasks as required to support the VP and the operations team.

Administrative Assistant 2 We are seeking a reliable and detail-oriented Administrative Assistant to support the Employment Processing Center at our premier client location in Atlantic City. In this role, you will assist with all phases of new hire processing, provide administrative support, and communicate directly with candidates to ensure a smooth onboarding experience. Responsibilities:• Assist in various stages of new permanent employee processing, including orientation scheduling.• Conduct pre-processing audits, including coordination and confirmation of new permanent employee schedules.• Ensure compliance with I-9, WOTC, Gaming Control Board, and other requirements in the processing of new permanent employees and prior employees.• Respond promptly and professionally to requests for I-9 audit changes and additional information from Corporate Compliance.• Provide overall administrative support, including assisting candidates with employment processing via phone and computer.• Communicate effectively with all levels of the organization to ensure smooth processing and compliance.

Executive Assistant We are offering a permanent employment opportunity for an Executive Assistant in EXTON, Pennsylvania, United States. This role is fully on-site, requiring the successful candidate to manage an array of administrative functions in a dynamic industry setting. Responsibilities: • Oversee office tasks such as managing daily mail and scheduling conference rooms• Organize and plan company events, including picnics and meetings with internal and external clients• Provide comprehensive support to the CEO, including managing their calendar and travel arrangements• Prepare and present reports and presentations as required• Handle expense reports using software like Concur• Use CRM and other tools to maintain accurate customer records• Process customer credit applications in a timely and accurate manner• Monitor customer accounts and take appropriate action when necessary• Use communication tools like Cisco Webex Meetings for efficient correspondence

Executive Assistant Growing real estate firm, located in the Wilmington Delaware area is looking to hire a thorough Executive Assistant with proven multi-tasking abilities. In this role, the Executive Assistant will be responsible for providing a high level of support by completing administrative tasks such as: organizing travel, maintaining calendars, drafting internal and external correspondence, placing catering orders, preparing reports, and providing a high-level of customer service. The ideal candidate for this role should have proven experience supporting basic accounting activities, outstanding organizational and interpersonal skills, excellent time management abilities and have advanced knowledge of Microsoft Office Suite applications. What you get to do daily· Coordinate executive communications· Prepare internal and external corporate documents· Schedule meeting and appointments· Prepare weekly reports· Draft meeting agendas· Distribute incoming mail/packages· Travel Arrangements· Order and maintain inventory of office supplies· Assist with property management activities· Bank Reconciliations· Assist with accounts payable/receivable transactions· Special errands as needed

Sr. Executive Assistant We are seeking a Sr. Executive Assistant for a long-term contract employment opportunity in the Bridgewater, New Jersey area. The individual will be working in an on-site role, offering support to two of our senior leaders. The role involves a blend of administrative project work and executive support tasks in a fast-paced environment. Responsibilities:• Provide comprehensive administrative support to two senior leaders, including but not limited to, calendar management and meeting coordination.• Facilitate communication and coordination with other departments and external parties as necessary.• Be responsible for the preparation and distribution of meeting minutes, ensuring all relevant information is accurately recorded and disseminated.• Utilize excellent computer skills to maintain and manage digital records, data, and documentation.• Handle customer inquiries, providing timely, accurate, and professional responses.• Monitor customer accounts, performing regular checks and updates, and take appropriate corrective actions when necessary.• Maintain a high level of professionalism and confidentiality in all interactions and communications.• Perform other related duties as assigned, demonstrating flexibility and adaptability in a rapidly changing environment.

Executive Assistant We are offering an exciting opportunity for an Executive Assistant in the Health Insurance industry, located in Center City Philadelphia. As an Executive Assistant, you will be expected to handle confidential matters, manage calendars, and prepare various documents while maintaining the highest level of discretion. You will also be responsible for coordinating travel arrangements, executing contracts, and handling other administrative tasks. Responsibilities: • Handle sensitive information with the utmost discretion and confidentiality, ensuring the smooth running of the company's operations• Coordinate and manage schedules, including internal and external appointments, meeting confirmations, and liaising with other assistants• Prepare and draft various documents including Word, Excel, PowerPoint presentations, agendas, reports, and special projects in support of the company's objectives• Respond to detail oriented communications on significant and non-routine matters, exercising judgment on what correspondence to handle independently• Arrange travel itineraries including flights, visas/passports, cars, hotels, and other reservations ensuring smooth and timely travel• Coordinate ongoing group meetings, ensuring all necessary arrangements are made in advance• Execute contracts on behalf of the company, adhering to all relevant procedures and regulations• Draft and prepare correspondence for internal announcements, board meetings, and organizations that the executive is involved with, ensuring accurate and timely communication• Complete detailed corporate expenses, including tracking receipts and reimbursements, ensuring accurate financial records• Maintain and organize files, ensuring easy access and retrieval of information when needed• Manage CRM entries for the detail oriented, ensuring accurate and timely data entry• Respond promptly to emails/texts/phone calls, ensuring effective and efficient communication• Undertake ad hoc projects as required, demonstrating flexibility and adaptability• Represent the company in a positive light through great follow-through skills and sound judgment• Conduct research, collect and analyze information as needed, in advance, to conserve the Executive's time.

Executive Assistant Robert Half is in search of a top-notch Executive Assistant to add some dynamism to our client based in Philadelphia. The Executive Assistant will provide high-level administrative support to the client by managing schedules, monitoring and responding to emails, organizing materials for meetings, and ensuring key initiatives progress efficiently. The ideal Executive Assistant will be successful if they have excellent verbal and written communication skills and the ability to perform multiple tasks within set deadlines. Responsibilities:<ul><li>Efficiently and promptly resolve any scheduling conflicts and keep the client's calendar updated</li><li>Prioritize and manage the client's email inbox, ensuring timely responses and follow-ups</li><li>Field and prioritize incoming calls, providing detailed messages as necessary</li><li>Ensure all necessary materials for meetings are prepared and organized in advance</li><li>Act as a liaison between the client and both internal and external contacts, maintaining efficient communication</li><li>Monitor the progression of key initiatives and projects, ensuring they are advancing as planned</li><li>Provide general administrative support, including document preparation, file management, and handling confidential information with discretion</li><li>Utilize calendaring skills to manage and maintain schedules</li><li>Coordinate meetings, confirming availability and preparations with other Executive Assistants and attendees</li></ul>

Next Results Page