34 results for Front Desk Coordinator in Vista, CA

Front Desk Coordinator Are you a highly organized professional with exceptional customer service skills? Robert Half is seeking a welcoming and detail-oriented Front Desk Coordinator to join a thriving company in San Diego, CA. Key Responsibilities:<ul><li>Serve as the first point of contact for clients, visitors, and employees by greeting them warmly and professionally.</li><li>Answer and route incoming phone calls, addressing inquiries or directing them to the appropriate department.</li><li>Ensure the front desk is well maintained, presentable, and fully stocked with necessary supplies.</li><li>Manage scheduling for conference rooms, appointments, and office calendars as needed.</li><li>Support the team with administrative tasks such as data entry, document filing, and correspondence.</li><li>Assist in coordinating company meetings, preparing agendas, and ensuring follow-ups are complete.</li><li>Facilitate day-to-day office operations in collaboration with management.</li></ul>

Front Desk Coordinator Position Overview:Robert Half is partnering with a mission-driven nonprofit organization seeking a welcoming and organized Front Desk Receptionist to serve as the face of their facility. The ideal candidate is a professional multitasker with a strong customer service mindset, excellent communication skills, and a passion for helping others. This position plays a key role in creating a positive first impression for visitors and staff, while also providing critical administrative support to various departments. Key Responsibilities:<ul><li>Serve as the first point of contact by warmly greeting guests, clients, and staff and directing them to the appropriate departments or personnel.</li><li>Manage a multi-line phone system: answer calls promptly and courteously, route inquiries, and take accurate messages when needed.</li><li>Receive, sort, and distribute incoming mail, packages, and faxes; coordinate outgoing mail and shipping logistics.</li><li>Assist with processing apprenticeship program applications and maintain applicant data in tracking spreadsheets.</li><li>Maintain and update contact and address information in the organization’s database.</li><li>Support the Administrative Coordinator with administrative tasks.</li><li>Digitally archive completed or inactive apprentice records by scanning and uploading to the organization’s system.</li><li>Help maintain kitchen organization and supply inventory; restock beverages and report low stock to the Executive Assistant.</li><li>Perform routine filing, data entry, and general office maintenance tasks.</li><li>Provide administrative support across departments, particularly during special projects or events.</li></ul>

Front Desk Receptionist Do you thrive in a dynamic environment where excellent customer service and organizational skills make all the difference? Robert Half is seeking a Front Desk Receptionist to be the first point of contact for clients, visitors, and staff. In this role, you will handle essential administrative functions, provide a welcoming atmosphere, and help ensure smooth operations at the front desk. Key Responsibilities:<ul><li>Greeting and Welcoming: Serve as the face of the company, warmly greeting visitors and directing them to the appropriate person or department.</li><li>Communication Management: Answer and manage incoming phone calls with professionalism, transferring calls as needed, and taking accurate messages.</li><li>Administrative Support: Perform clerical tasks such as data entry, filing, scheduling, and managing correspondence.</li><li>Mail and Deliveries: Handle incoming and outgoing mail, packages, and deliveries efficiently.</li><li>Visitor Coordination: Maintain visitor log, issue security badges (if applicable), and assist with setting up meeting rooms.</li><li>Office Supplies: Monitor front desk supplies and assist in coordinating restocking when needed.</li><li>Reception Area Presentation: Maintain cleanliness and organization in the reception area to create a positive and professional impression.</li><li>Team Collaboration: Assist other departments as needed with ad hoc administrative tasks.</li></ul>

Front Desk Receptionist Join a dynamic and fast-paced organization as a Front Desk Receptionist! We are seeking a friendly and professional individual to be the face of the company, handling front desk responsibilities with efficiency and poise. This role is perfect for someone with excellent communication skills, strong organizational abilities, and a passion for delivering world-class customer service. Key Responsibilities:<ul><li>Greet and welcome visitors in a friendly and professional manner.</li><li>Answer, screen, and direct incoming calls using a multi-line phone system.</li><li>Manage calendars, appointments, and meetings for executives or office staff as needed.</li><li>Handle incoming mail and deliveries, ensuring accurate routing to the appropriate person or department.</li><li>Assist with administrative tasks such as data entry, organizing files, and maintaining office supplies.</li><li>Maintain the appearance and functionality of the reception area to ensure a positive impression for clients and guests.</li><li>Provide support to other departments as requested.</li></ul>

Receptionist Robert Half is looking for a friendly and professional Receptionist to support one of our clients in San Diego, CA. This opportunity is ideal for a multi-tasker who thrives in a fast-paced environment and has outstanding communication skills. Key Responsibilities:<ul><li>Front Desk Operations: Greet visitors, clients, and vendors in a professional and courteous manner.</li><li>Phone Management: Handle incoming phone calls, route calls to appropriate team members, and take accurate messages.</li><li>Administrative Duties: Assist with data entry, manage calendars, coordinate meetings, and organize electronic and paper files.</li><li>Office Coordination: Maintain office supplies, handle mail distribution, and assist with additional administrative tasks as needed.</li></ul>

Receptionist Robert Half is seeking a friendly and efficient Receptionist to join a dynamic company in sunny San Diego, CA. If you thrive in a professional office environment and enjoy being the first point of contact for visitors and clients, this is the perfect opportunity to showcase your skills. Key Responsibilities:<ul><li>Greet visitors and clients warmly and professionally, ensuring a positive first impression.</li><li>Answer and direct incoming phone calls, monitor voicemail, and manage correspondence.</li><li>Coordinate meeting schedules, maintain calendars, and assist with conference room bookings.</li><li>Perform clerical and administrative tasks such as filing, scanning, and data entry.</li><li>Help ensure a neat and organized front office space, including inventory tracking for supplies.</li><li>Support other team members with ad-hoc administrative projects as needed.</li></ul>

Receptionist Position Overview:Robert Half is partnering with a purpose-driven nonprofit organization seeking a warm, organized, and reliable Receptionist to be the first point of contact for visitors, staff, and callers. This individual will create a welcoming environment at the front desk while supporting the smooth daily operations of the office. The ideal candidate brings professionalism, patience, and attention to detail to every interaction and task. Key Responsibilities:<ul><li>Greet and assist all visitors and clients in a friendly, courteous, and professional manner.</li><li>Answer and manage a multi-line phone system; screen and direct calls or take detailed messages as needed.</li><li>Receive and distribute incoming mail, packages, and deliveries; prepare outgoing mail and shipments.</li><li>Maintain a clean, organized front desk area and assist in general office upkeep.</li><li>Help update contact information and records in internal systems.</li><li>Assist with basic data entry tasks and document scanning.</li><li>Support staff by organizing and filing paperwork, both physical and digital.</li><li>Help track the status of certificates and other program-related documents; scan and file as needed.</li><li>Collaborate with team members to ensure records are current and accurate.</li><li>Monitor office and kitchen supply inventory; restock items and communicate any needs to the appropriate team member.</li><li>Provide general support for internal events or occasional projects.</li></ul>

Receptionist Our client in the non-profit sector is seeking an organized and friendly Receptionist to serve as the welcoming face of their organization. This is an exciting opportunity for someone with exceptional communication skills and a commitment to supporting meaningful causes. Key Responsibilities:<ul><li>Front Desk Operations: Greet visitors, donors, and volunteers with professionalism and warmth, ensuring a positive experience from the moment they walk in.</li><li>Phone & Communication Management: Answer and direct phone calls, respond to inquiries, and route messages to the appropriate teams.</li><li>Scheduling Support: Coordinate meeting room reservations and assist in organizing calendars for events and client visits.</li><li>Administrative Duties: Handle general clerical tasks, such as mail distribution, data entry, and document preparation.</li><li>Facilities Monitoring: Maintain reception area cleanliness and manage incoming vendor deliveries or service requests.</li><li>Support Leadership Team: Assist with administrative projects or requests as needed.</li></ul>

Receptionist We are offering a permanent employment opportunity for a Receptionist in the non-profit sector, based in San Diego, California. As a Receptionist, your primary role will be to act as the first point of contact for all visitors, ensuring a positive and welcoming environment. You will also be tasked with an array of administrative duties to support the overall function of the office. Responsibilities: • Foster a welcoming environment by greeting and directing visitors, including clients, employees, and vendors • Manage front desk operations, ensuring the area remains clean, organized, and stocked with necessary supplies • Oversee the distribution of incoming mail and deliveries, ensuring they reach the appropriate recipient • Maintain office safety by adhering to security procedures and managing access to the building • Provide accurate and up-to-date information to current and potential clients regarding client services and general policies • Oversee the inventory of office and lunchroom supplies, including the coordination and ordering of new supplies as needed • Support data entry tasks, including the maintenance of data entry standards and ongoing record cleanup • Update and enter new constituent contacts as requested by the data team • Manage conference room bookings and assist with scheduling • Provide a range of administrative support to the philanthropy team, including the preparation of correspondence and calendaring • Carry out additional administrative duties as needed, such as filing, photocopying, preparing and mailing letters, and coordinating service calls • Complete assigned training and acknowledge company policies in a timely manner.

Receptionist We are offering a short-term contract employment opportunity for a Receptionist in Irvine, California. This role primarily focuses on customer service within a detail-oriented environment. The Receptionist will be stationed at the front desk, serving as the initial point of contact for clients and visitors. Responsibilities: • Greet clients and visitors warmly and with detail-oriented manners upon their arrival • Coordinate and manage the booking of conference rooms and visitor offices • Organize catering and food arrangements for events and lunches • Keep the conference room and visitor offices tidy and prepared for use • Manage inbound calls and effectively transfer them to the appropriate party • Sort and distribute incoming mail and handle deliveries • Maintain an updated phone list and other essential records • Handle sensitive and confidential documents with discretion • Collaborate with the onsite team to ensure a smooth operation • Undertake additional projects or tasks as assigned • Maintain cleanliness and organization of the workspace during downtime.

Administrative Assistant Job Overview: Robert Half is partnering with a reputable school district to find a highly organized and professional Administrative Assistant to support the Executive Director and Superintendent. This role requires a proactive individual skilled in calendar management, travel coordination, and front desk operations, with the ability to handle multiple priorities in a fast-paced academic environment.Key Responsibilities:<ul><li>Provide administrative support to the Executive Director and Superintendent</li><li>Manage calendars, coordinate appointments, and arrange accommodations</li><li>Oversee front desk operations including greeting visitors, managing incoming communications, and maintaining a welcoming environment</li><li>Schedule and coordinate meetings, ensuring all logistics and materials are prepared</li><li>Organize and facilitate large-scale conferences, programs, and events, ensuring smooth execution</li><li>Prepare reports, meeting agendas, and other administrative documentation as needed</li><li>Maintain confidentiality and professionalism in all interactions and communications</li></ul>Preferred Skills & Tools:<ul><li>Proficient in Microsoft Office Suite (Excel, Word, Outlook)</li><li>Strong verbal and written communication skills</li><li>Exceptional organizational and time management abilities</li><li>Experience in an educational or public sector setting is a plus</li></ul>

Administrative Assistant We are offering a permanent employment opportunity for an Administrative Assistant in the service industry, located in San Diego, California. The role will involve providing administrative and clerical support within a physical office setting. Responsibilities: • Handling incoming calls, managing the office phone system, and redirecting calls to appropriate employees. • Managing the front office, greeting visitors professionally, and providing them the necessary assistance. • Sorting and delivering incoming mail to the respective employees. • Maintaining the office supply inventory by tracking stock levels and placing orders as necessary. • Ensuring the functionality of office equipment, particularly the copiers. • Providing support to new employees, including setting up phones and computers, granting key access, and supplying office materials. • Assisting with administrative tasks related to accounts payable and expense reports. • Performing administrative support tasks for projects, including data entry and document formatting. • Scheduling appointments and managing email correspondence using Microsoft Outlook, Excel, and Word.

Office Assistant Looking to launch or elevate your career in office support? A company in San Marcos is hiring an enthusiastic Office Assistant to help with crucial day-to-day operations. This is the perfect role for someone excited to dive into clerical tasks and support a collaborative workplace environment. Key Responsibilities:<ul><li>Answer phones, distribute mail, and greet customers in a professional and welcoming manner.</li><li>Perform data entry for invoices, expense reports, and other company documents with accuracy.</li><li>Support administrative teams by maintaining office supplies inventory and ordering as needed.</li><li>Assist with scheduling appointments, organizing meetings, and preparing agendas.</li><li>Respond to inquiries and provide excellent customer service to internal and external contacts.</li></ul>

Senior Administrative Assistant Are you a highly organized, detail-oriented professional with excellent multitasking skills? Robert Half is looking for a Senior Administrative Assistant to provide essential support to leadership and departmental teams within a fast-paced, dynamic environment. In this role, you’ll handle complex administrative tasks, oversee office procedures, and serve as a vital resource for ensuring operations run smoothly. Key Responsibilities:<ul><li>Executive Support: Provide high-level administrative assistance to executives or senior management, including calendar management, travel coordination, and expense reporting.</li><li>Meeting Coordination: Organize and prepare materials for meetings, take detailed meeting minutes, and distribute to relevant stakeholders.</li><li>Office Management: Maintain office systems, including filing, record-keeping, and supply inventory, while ensuring policies and practices are followed.</li><li>Communication: Act as a liaison between executives, departments, and external stakeholders, handling inquiries with professionalism and confidentiality.</li><li>Reporting and Analysis: Create, update, and maintain reports, presentations, and spreadsheets to track projects and operational goals.</li><li>Process Improvement: Identify opportunities to streamline administrative workflows and implement efficiency measures.</li><li>Event Coordination: Plan and coordinate internal events, team-building activities, and training sessions as needed.</li><li>Onboarding Support: Assist in onboarding new team members by preparing materials, coordinating training, and setting up systems.</li></ul>

Office Assistant Attention detail-oriented self-starters! A bustling company in San Marcos is looking for a hard-working and dependable Office Assistant to keep their operations running like clockwork. If you thrive on organization, providing outstanding customer service, and multitasking in an energizing team environment, this is the role for you! As an Office Assistant, you’ll play an essential role in keeping the wheels of the workplace turning smoothly—whether that’s through administrative tasks, communication, or supporting the team at every level. Key Responsibilities:<ul><li>Manage administrative tasks, including filing, document preparation, and schedule coordination.</li><li>Serve as the first point of contact for clients and vendors, ensuring an excellent customer-service experience.</li><li>Assist with data entry and updating records to maintain database accuracy.</li><li>Support departments with tracking invoices, preparing business correspondence, and managing basic reporting duties.</li><li>Coordinate office activities like meetings and team events, fostering collaboration and positivity.</li></ul>

Senior Administrative Assistant Robert Half is partnering with a reputable nonprofit organization in San Diego, CA to hire a Senior Administrative Assistant. This role is ideal for a highly organized and efficient professional who can support senior leaders, manage complex administrative tasks, and contribute to the organization's mission-driven goals. Responsibilities:<ul><li>Executive-Level Support: Provide direct administrative support to senior leadership, including calendar management, travel arrangements, and meeting coordination</li><li>Document Management: Prepare, proofread, and organize internal and external correspondence, ensuring accuracy and compliance with organizational standards</li><li>Event Coordination: Assist with planning and execution of internal and external events, including scheduling, vendor coordination, and logistical support</li><li>Data Entry and Reporting: Manage data entry and compile reports using Microsoft Office tools, CRM systems, and other organizational platforms</li><li>Office Operations: Support day-to-day office functions, including supply management and tracking expenses for department budgets</li><li>Team Collaboration: Act as a liaison between departments to facilitate communication and ensure alignment with organizational initiatives</li></ul>

Administrative Assistant We are seeking an administrative assistant who will support a team of professionals to help them stay organized. They will complete tasks that allow executives to focus on more advanced responsibilities. Administrative assistant duties include organizing meetings for administrators, greeting office visitors and composing documents.

Office Administrator Are you ready to bring your organizational expertise to the cutting-edge biotechnology field? A biotech company in Carlsbad is hiring an Office Administrator to ensure smooth day-to-day operations in a fast-paced and innovative environment. This role is perfect for someone who thrives in managing processes and supporting dynamic teams. What You’ll Be Doing:<ul><li>Oversee the daily administrative operations of the office, including scheduling, supply management, and vendor coordination (Source: Robert Half Acronym Guide.docx).</li><li>Serve as the main point of contact for office-based inquiries, ensuring clear communication across departments.</li><li>Support leadership with calendar management, correspondence, and event planning.</li><li>Manage office budgets, invoices, and purchase orders in collaboration with accounting teams.</li><li>Ensure compliance with company policies and support onboarding efforts for new employees.</li></ul>

Office Administrator A leading biotechnology company in Carlsbad is seeking a detail-oriented and proactive Office Administrator to play a key role in ensuring smooth office operations for their dynamic and innovative team. This company is at the forefront of groundbreaking research and cutting-edge discoveries that shape the future of healthcare. The Office Administrator will be an integral part of this mission, managing office logistics, supporting leadership, and helping teams operate efficiently in a collaborative environment. If you are passionate about organization and thrive in fast-paced, science-driven settings, this is an excellent opportunity to grow your career with an inspiring biotech firm. Responsibilities:<ul><li>Coordinate day-to-day office operations, including facility management, vendor relationships, and supply inventory.</li><li>Support executives and teams with calendar management, travel arrangements, and meeting planning.</li><li>Prepare and maintain documentation, including reports, presentations, and correspondence for internal and external stakeholders.</li><li>Ensure compliance with local regulations for a biotech facility, including workplace safety and administrative protocols.</li><li>Act as a liaison between departments to foster communication and timely execution of tasks.</li></ul>

Administrative Assistant Are you an organized professional with exceptional administrative skills? A company in Escondido is seeking an Administrative Assistant to provide support to their dynamic leadership team. This role is ideal for someone who thrives on efficiency, communication, and helping others succeed. Job Duties:<ul><li>Handle scheduling, calendar management, and meeting coordination for managers and team leads.</li><li>Assist in preparing presentations, reports, spreadsheets, and other business documents.</li><li>Maintain and organize confidential files and company records to ensure easy accessibility.</li><li>Field and direct phone calls, emails, and inquiries to appropriate departments or personnel.</li><li>Support office operations by overseeing inventory management and vendor relations.</li></ul>

Sr. Administrative Assistant Robert Half is partnering with an esteemed client in San Diego, CA, to identify an experienced and detail-oriented Sr. Administrative Assistant. This key role provides critical support to executives and departments, ensuring daily operations run seamlessly. Responsibilities:<ul><li>Executive Support: Manage executive calendars, coordinate meetings, prepare presentations, and handle sensitive correspondence.</li><li>Administrative Tasks: Provide advanced administrative and clerical support, including creating detailed reports, invoices, and maintaining accurate records.</li><li>Communication Coordination: Act as a liaison between executives, clients, and internal teams, ensuring professional interactions and timely responses.</li><li>Event Planning: Organize company events, team meetings, travel arrangements, and other logistical needs.</li><li>Process Improvement: Identify opportunities to optimize administrative processes for increased efficiency and productivity.</li></ul>

Administrative Assistant A reputable company in Encinitas, CA is looking for a highly organized and dynamic Administrative Assistant to help with day-to-day operations that keep the office running effectively. The ideal candidate excels in multitasking, thrives in a fast-paced environment, and can prioritize tasks without sacrificing attention to detail. This company offers a collaborative and supportive environment, making it a great fit for professionals who are looking to grow their administrative skill set while contributing to a vibrant team. Responsibilities:<ul><li>Act as the first point of contact, managing correspondence, phone calls, and visitor inquiries.</li><li>Schedule and coordinate meetings, appointments, and travel arrangements for executives and team members.</li><li>Prepare reports, presentations, and documentation to support office operations and streamline workflows.</li><li>Maintain and organize filing systems, both physical and electronic, ensuring sensitive information is handled with care.</li><li>Assist with invoicing, expense tracking, and routine data entry tasks as needed.</li></ul>

Office Administrator Robert Half is searching for an Office Administrator to support the seamless operations of a dynamic company in San Diego, CA. This role offers the opportunity to be a key part of a team that values efficiency, collaboration, and delivering excellent service. Key Responsibilities:<ul><li>Oversee daily office activities to ensure smooth operations and provide administrative support to management and staff.</li><li>Manage calendars, schedule meetings, and coordinate travel arrangements for team members.</li><li>Maintain office supply inventory and resolve any equipment or facility-related issues.</li><li>Handle incoming and outgoing correspondence, including mail, emails, and phone calls.</li><li>Process invoices, expense reports, and other necessary documentation with accuracy and attention to detail.</li><li>Assist with onboarding new employees and maintaining personnel records.</li><li>Prepare spreadsheets, reports, and presentations as needed for company meetings.</li><li>Support ad-hoc administrative projects to enhance productivity across teams.</li></ul>

Administrative Assistant Are you ready to take your administrative career to new heights while serving the community? A respected governmental organization in Valley Center is searching for a rockstar Administrative Assistant to support their mission-driven, results-oriented team. This position offers the chance to contribute to essential services, work alongside dedicated professionals, and ensure operational excellence. If organization, multitasking, and problem-solving are your superpowers, this is your opportunity to make an impact in a collaborative and rewarding setting! Key Responsibilities:<ul><li>Provide high-level administrative support by scheduling meetings, organizing reports, and preparing correspondence for leadership and departmental staff.</li><li>Manage and track documents and files to ensure compliance with governmental protocols and deadlines.</li><li>Act as the first point of contact for inquiries, offering exceptional service and accurate information to internal and external stakeholders.</li><li>Coordinate special projects and assist with budget documentation, resource allocation, and other operational elements.</li><li>Provide proactive suggestions to improve processes and procedures for greater efficiency and accuracy.</li></ul>

Senior Administrative Assistant Our client is seeking a Senior Administrative Assistant to provide advanced support to executives and leadership teams. This role offers an opportunity to help drive operational efficiency while contributing to the success of an impactful organization. Key Responsibilities:<ul><li>Executive Support: Maintain executive schedules, coordinate meetings, prepare agendas, and provide high-level administrative assistance to leadership teams.</li><li>Project Management: Work on special projects, supporting strategic initiatives and ensuring timely delivery of outcomes.</li><li>Document Preparation: Create, edit, and manage correspondence, presentations, and reports with high attention to detail.</li><li>Operational Coordination: Collaborate with departments to streamline processes and optimize workflow.</li><li>Team Leadership: Provide guidance to junior administrative staff, offering mentorship and oversight as needed.</li><li>Event Planning: Coordinate logistics for leadership events, meetings, and offsite activities.</li></ul>

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