Job Description
Description
Job Summary:
The Project Coordination Specialist communicates with project members to ensure awareness of any new developments in a project's status. This role is responsible for the effective and efficient coordination of the project through a range of actions contributing to the design, planning, management and monitoring of project activities, including organizing meeting times and locations, updating a project schedule, and ensuring that all necessary parties are aware of project deadlines.
Essential Duties & Responsibilities:
Lead and implement Site Material Handling execution and procedures for assigned site project
Receive, inspect, control, and manage all materials and equipment from arrival at site to handover to GE construction disciplines and/or related subcontractors and report any issues or damages
Verify against master shipping list of materials that all boxes sent by GE and its suppliers have been received at site
Understand and comply GE's shipping documents, markings, packaging, and storage requirements
Implementation of preservation procedures and check proper storage conditions as per equipment's recommendation and in accordance with GE specifications and industry standards
Receive, inspect, control, and manage all materials and equipment from arrival at site to handover to GE construction disciplines and/or related subcontractors and report any issues or damages
Procure local supplies and consumables as directed by project management and in accordance with company directives
Participate in Open Case Inspections (OCI's)
Track material from port and/or airport to project site, if applicable Manage any temporary import of tools and for any temporary export of equipment for any refurbishing requirements
Establish systems and implement procedure for receipt of materials at site, storage, and release of materials to erection sub-contractors
Establish and implement storage control procedures in discussion with erection subcontractors; organization of storage area (sizes, indoor/outdoor, boxes arrangement and accessibility per unit, per equipment, per MLI Model List Item) to support storage
Establish stock control procedures to address material shortages
Establish and ensure preservation procedures; check proper storage conditions are in place as per packing list storage code and OEM preservation documentation (material in open space, under shelter, closed building, chemicals storage). Install temporary preservation devices as per GEK procedures such as air dehumidifier, energize space heater for generator, air conditioning for electrical containers, piping protection, acoustical and thermal insulation and any other applicable activities
Ensure logistic boxes inventory follow installation schedules
Ensure all documents accompanying material deliveries are complete and correct as detailed in the specifications and purchase orders and ensure proper archiving of records
Perform detailed inventory of boxes against individual packing lists and report results of inspection
Identify missing or damaged parts and report on missing or damaged parts with drawings identification, photos
Communicate weekly updates to the Site Manager for order of the missing or damaged parts
Daily logs will be maintained which record all events to address any subsequent claims or disputes
Maintain records that fully reflect the inspections performed
Provide detailed documentation of any damages caused prior to delivery
Follow all assigned Environmental, Health and Safety procedures
Manage and update Containment book
Attend and participate in site meetings
Site Admin
Work closely with Project Managers, and site managers to assure all work hours and tasks are complied
Support site procurement
Arrange accommodation and travel for new expatriate staff and site management team, assisting employee relations coordinator with visa applications as required
Understand local authorities' requirements and ensure compliance in coordination with the Site Manager
Run scheduled, and ad hoc reports as required for operations team
Obtain required daily documentation/confirmation and correspondence of work performed
Collect all time sheets or crews and process them through the appropriate approval process
Maintain files, records, and calendars and schedule appointments to maximize organizational efficiency
Tracks and reconciles all site financial transactions on an ongoing basis as well maintain and administer the site petty cash float as per procedure
Records orders for merchandise or service
Obtains and disseminates information regarding all personnel matters to employees
Operates office equipment such as Microsoft Office Skills, including Outlook, Word, Excel, and Access
Opens and routes incoming mail, answers correspondence, and prepares outgoing mail
Greets and assists visitors and guests.
Maintains invoice, purchasing, regulatory, and correspondence filing systems
Prepares and submits monthly billing summaries as required
Prepares, documents, and arranges transportation for all equipment and material being shipped from the warehouse
Inventories administrative supplies and reorders as necessary, including purchase orders
Travel required for long term assignments
Ability and willingness to work holidays, weekends and overtime as required by field assignments
May be assigned other duties to help proactively drive our FieldCore vision and align with our organization's core values.
Required Qualifications & Experience:
Higher Diploma or Degree level, preferably in an engineering discipline and/or significant relevant project management, engineering and/or construction experience
5+ years working experience in project management
English proficiency required
Desired Characteristics:
Provides support for field services with solid practical knowledge of processes and procedures
Strong project management, project coordination, and administrative skills
Hard working, self-motivated and able to work independently
Outgoing, strong problem-solving skills and well-organized
Strong communication, people, and customer experience skills
Compensation and Benefits:
The hourly wage range for this position is 32.25 to 53.22. Employees may be eligible for overtime. FieldCore benefits include insurance (medical, dental, vision, disability, and life), retirement savings, health and Wellness reimbursement, and a bonus or incentive program. Eligibility for FieldCore benefits is determined under the terms of the applicable benefits plan.
About FieldCore:
FieldCore, a GE company, is an independent, industrial field services organization focused on World-Class Execution across the power generation sector. Our team includes more than 10,000 of the foremost experts in field services all focused on one thing: delivering excellent outcomes for our customers. Our Core Values of Safety, Integrity, Quality, and Inclusion are the foundation of everything we do to empower the people who power the world. For more information visit our website .
FieldCore is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, gender, sex, national origin, age, veteran status, status as a qualified individual with a disability, marital status, pregnancy, sexual orientation, ancestry, genetic information, gender identity, or any other characteristic protected by law. 3
FieldCore is an equal employment opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, protected veteran status, status as a qualified individual with a disability, marital status, pregnancy, sexual orientation, ancestry, genetic information, or any other characteristic protected by law
