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Senior Proposal & Project Manager - Research

Posting Details

Position Information

Fiscal Year 2023-2024
Position Title Senior Proposal & Project Manager - Research
Classification Title Senior Administrative Staff Associate
Department Sponsored Research Administration
Posting Number R240055
Posting Link https://www.ubjobs.buffalo.edu/postings/49070
Employer Research Foundation
Position Type RF Professional
Type Full-Time
Appointment Term
Salary Grade E.6
Posting Detail Information

Position Summary
Sponsored Research Administration (SRA) within the Vice President for Research and Economic Development division at the State University of New York at Buffalo is searching for Senior Proposal & Project Managers (SPPM), reporting directly to the Director of Research Administration for various units. This role is pivotal in offering hands-on support to the University’s researchers in completing grant and contracts applications for sponsored projects (e.g., research, service, training, development). You will serve as the principal research administrative resource and contact between investigators, external agencies, and internal offices.

This position, at its core, is a project management role. Candidates for this position should excel in time management and possess robust communication skills, with the capability to maintain composure in dynamic, high-pressure situations. The role demands proficient problem-solving abilities and the capacity to handle a variety of projects and requests within tight deadlines. The ideal candidate will be an agile, self-motivated individual who can manage a consistent workload effectively.

Responsibilities include, but are not limited to, the following:
  • Independently oversee and manage university research funding proposal requests from initiation to completion including organization of all resource materials and compliance with internal and external requirements, including deadlines.
  • Autonomously managing a portfolio within your assigned unit, collaborating with various researchers and funding agencies.
  • Excel in coordinating with the Central Office, other internal research administration offices, external sponsors, and research teams from across the University to ensure seamless communication and alignment of objectives.
  • Analyze federal, industry, and non-profit sponsor funding opportunities and ensure funding proposals align with external sponsor and internal UB budget requirements.
  • Ensure institutional compliance with federal, state, agency and other applicable governing regulations, policies and procedures concerning sponsored research.
  • Demonstrate a commitment to staying informed and up to date with sponsor and university policies, guidelines, and procedures. This includes a proactive approach to ensuring adherence to all relevant regulations, and the ability to incorporate any changes into daily operations seamlessly.
  • Work in close partnership with the budget specialist to review and coordinate budget and the budget justification ensuring it supports the project objective.
  • Provides leadership and mentorship to junior research proposal managers. May serve as a subject matter expert on university-wide committees and provide input on various initiatives.
  • Demonstrates a strategic mindset in aligning individual contributions with broader organizational goals.
  • Demonstrates the ability to handle complex, multi-investigator research proposals.
  • Manages intricate proposal processes, oversees multifaceted projects, and ensures successful submission within specified timelines.


Outstanding Benefits Package
Working at UB comes with benefits that exceed salary alone. There are personal rewards including comprehensive health and retirement plan options. We also focus on creating and sustaining a healthy mix of work, personal and academic pursuit – all in an effort to support your work-life effectiveness. We support your growth and development through our career coaching and training department and we qualify as a public service loan forgiveness organization. Learn more about our benefit packages.

About The University at Buffalo
The University at Buffalo (UB) #ubuffalo is one of America’s leading public research universities and a flagship of the State University of New York system, recognized for our excellence and our impact. UB is a premier, research-intensive public university dedicated to academic excellence. Our research, creative activity and people positively impact the world. Like the city we call home, UB is distinguished by a culture of resilient optimism, resourceful thinking and pragmatic dreaming that enables us to reach others every day. Visit our website to learn more about the University at Buffalo.

As an Equal Opportunity / Affirmative Action employer, the Research Foundation will not discriminate in its employment practices due to an applicant’s race, color, religion, sex, sexual orientation, gender identity, national origin and veteran or disability status.
Minimum Qualifications
  • Bachelor’s degree and five years of relevant experience, or an equivalent combination of education, and experience;
  • ability to thrive in a diverse, deadline-driven environment; proven independence and initiative;
  • skilled in navigating business systems and electronic documents;
  • keen attention to detail and the capability to work with a high degree of accuracy;
  • proficiency in Adobe and Microsoft Office. Previous experience managing complex projects with multiple stakeholders and mentoring junior staff.
Preferred Qualifications
Physical Demands
Salary Range $75,000 - $85,000
Additional Salary Information The salary range reflects our good faith and reasonable estimate of the possible compensation at the time of posting, the role and associated responsibilities, and the experience, education, and training of the selected candidate.
Work Hours
37.5 hours per week
Campus As Assigned
Posting Alerts
Special Instructions Summary
Is a background check required for this posting? No
Background Check Notification
Contact Information

Contact's Name Stacey Brown
Contact's Pronouns
Contact's Title HR Assistant
Contact's Email sabrown7@buffalo.edu
Contact's Phone 716-645-4492
Posting Dates

Posted 03/18/2024
Deadline for applicants 08/31/2024
Date to be filled
References

Number of references required 3
Reference Cutoff Date
Instructions to Applicant

Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * Please indicate your current employment affiliation with the University at Buffalo.
    • Faculty
    • Faculty Student Association (FSA)
    • Research Foundation Employee
    • State Classified
    • State Professional
    • UB Foundation
    • TA/GA
    • Student
    • No Current Employment Affiliation
  2. * How did you first hear about this employment opportunity?
    • AcademicKeys.com
    • CareerExposure.com
    • CareerWomen.com
    • Chronicle of Higher Education
    • DiversitySearch.com
    • GoogleJobs.com
    • HERCjobs.org
    • HigherEdJobs.com
    • IMDiversity.com
    • Indeed.com
    • LinkedIn.com
    • MBACareers.com
    • Conference
    • Personal Referral
    • UBJobs.buffalo.edu
    • Other

Documents Needed To Apply

Required Documents
  1. Resume
  2. Cover Letter
Optional Documents