Job Listing
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| Job ID: 14028645 |
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| Job Location: |
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| How to Apply: | To see employer contact information, log in or register. |
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| Job Title: | Administrative Assistant |
| Work Type: | Work Days: Weekdays, Work Vary: No , Shift: First (Day), Hours Per Week: 40, Work Type: Regular |
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| Salary Offered: | Unspecified |
| Benefits: | Unspecified. |
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| Physical Required: | Unspecified |
| Drug Testing Required: | Unspecified |
| Education Required: | |
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| Experience Required: | Unspecified |
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| Required Skills: | See Job Description |
| Preferred Skills: |
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| Job Description: |
Beacon Hill's client is seeking a highly organized and detail-oriented individual to join their team as an Administrative Assistant. In this role, you will provide comprehensive administrative support to the investment and asset management professionals. Key responsibilities include coordinating travel arrangements, scheduling meetings, maintaining client databases, and overseeing office IT services. The ideal candidate will have extensive experience in booking domestic and international travel, excellent communication skills, and the ability to multitask in a fast-paced environment. <br>
<br>This role is contract-to-hire and onsite based in Minneapolis, MN.<br>
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<strong>Responsibilities:</strong>
<ul>
<li>Provide comprehensive administrative support to a dedicated team of investment and asset management professionals.</li>
<li>Coordinate and manage travel arrangements (both domestic and international) </li>
<li>Schedule internal and external meetings, including managing calendars and coordinating catering for internal meetings.</li>
<li>Assist in event coordination and preparation, including scheduling quarterly global update meetings.</li>
<li>Maintain the Client Relationship Database under the direction of the Manager of Investor Relations.</li>
<li>Act as the primary point of contact with the U.S. travel agency for travel-related matters.</li>
<li>Ensure the maintenance and cleanliness of break and kitchen areas.</li>
<li>Manage front desk and reception duties, including greeting visitors and maintaining conference rooms for meetings.</li>
<li>Oversee office IT services, serving as a liaison between the office and IT vendor, and tracking and updating IT requests.</li>
<li>Perform other administrative tasks as required, including photocopying, filing, maintaining office supplies, and sorting mail.</li></ul>
<strong>Requirements:</strong>
<ul>
<li>Extensive experience in booking and coordinating domestic and international travel arrangements, expense reporting, and proficiency in Concur.</li>
<li>Prior experience working in a professional office environment, preferably within a financial institution.</li>
<li>Strong organizational skills with meticulous attention to detail.</li>
<li>Excellent communication and interpersonal skills.</li>
<li>Ability to multitask and prioritize tasks effectively in a fast-paced environment.</li>
<li>Comfortable with limited phone and walk-in traffic.</li></ul>Beacon Hill is an Equal Opportunity Employer that values the strength diversity brings to the workplace. Individuals with Disabilities and Protected Veterans are encouraged to apply.<br>
<br>If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/<br>
<br>Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records. <br> <br>Company Profile:<br>
<br>Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.<br>
<br>Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.<br>
<br>Learn more about Beacon Hill Staffing Group and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.beaconhillstaffing.com . <br>
<br>We look forward to working with you.<br>
<br>Beacon Hill. Employing the Future (TM)<br>
Refer to ID 1370595-4664 when applying |
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