Job Description
Administrative Assistant
Essential Functions:
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Answer phone calls and redirect them when necessary
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Assisting Talent Acquisition team with onboarding of all new hires
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Manage the daily/weekly/monthly agenda and arrange new meetings and appointments
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Prepare and disseminate correspondence, memos and forms
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File and update contact information of employees, customers, suppliers and external partners
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Support and facilitate the completion of regular reports
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Make travel arrangements
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Undertake occasional receptionist duties
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Produces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics.
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Organizes work by reading and routing correspondence; collecting information; initiating telecommunications.
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Maintains department schedule by maintaining calendars for department personnel; arranging meetings, conferences, teleconferences, and travel.
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Completes requests by greeting customers, in person or on the telephone; answering or referring inquiries.
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Maintains customer confidence and protects operations by keeping information confidential.
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Prepares reports by collecting information.
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Maintains office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies.
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Keeps equipment operational by following manufacturer instructions and established procedures.
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Contributes to team effort by accomplishing related results as needed.
Necessary Skills, Certifications, etc.
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Experienced with Excel and Power point à Able to make Power Point slides and Excel tables etc.
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Able to work on multiple things at the same time
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Independent worker
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Team player
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Able to prioritize meetings and tasks
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Experienced in working in an office and preferred as an assistant
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Able to work in a fast pace environment
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Able to learn very quickly
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Flexibility
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Able to handle highly confidential documents and information
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Detail oriented, keeping track of time, meeting certain deadlines
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Friendly and/but persistent