FULL-TIME JOB OPPORTUNITY

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Position:  Account Clerk 2 - Confidential

Full-Time: Minimum starting wage $15.20 per hour                 

Division:  Fiscal Unit                               

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Ashland County DJFS is seeking a highly motivated and dedicated individual to join our team.

Primary Duties (non-exclusive):  Duties include: Posts, tracks and reports a variety of accounting transactions; makes necessary mathematical computations for posting and maintenance of records; tracks various accounts; analyzes, prepares processes and reconciles expense reports, prepares invoices, vouchers, and other related materials; gathers and compiles material for financial reports. 

Job Duties in order of Importance 
35%
Posts a variety of accounting transactions, Makes necessary mathematical computations for posting and maintenance of records; Analyzes, prepares and reconciles receipt and expense reports; Prepares, codes and processes invoices, vouchers, accounts, remittances, receipts and other related materials for daily pay-ins and expenditures.

30%
Processes or assists with payroll, billing, purchases, Random Moment Surveys and discal related tasks pertaining to the FCFC program as assigned; Performs or assists with the entry, writing and submittal of all fiscal reports through any necessary fiscal system/software such as CFIS, RMS, local fiscal, etc. (e.g. monthly and quarterly financial statements, year-end reports, draw requests, invoice/receipt entry); Assists in the development and coordination of fiscal and managerial accounting systems; Performs administrative duties (e.g. organizes meetings, preparing official letters and documents, assumes responsibility in supervisor's absence).

15%
Procures, purchases, and maintains supplies and related inventories; Processes and disseminates supply or inventory requests; Performs procurement for various items as assigned.

15%
Performs various position related clerical duties; Performs basic auditing/examining duties such as verifying balances, sorting and organizing materials or forms, maintaining revolving credit account receipts, securing and tracking gift or gas cards and receipts, reviewing agency contracts and sub-grant agreements for fiscal and process compliance.

5%
Disseminates information to others; Prepares material for use in training; Responds to questions and assists in training of others; Other related fiscal or administrative duties as assigned.  

Knowledge, Skills and Abilities

Knowledge
Agency computers systems; Accounting and bookkeeping principles and procedures; Office practices and procedures; Typing practices; Word processing practices; Intermediate mathematical principles, Computer operations; Agency payroll procedures; Fiscal/financial reports; Agency telephone system; Filing Procedures; Mail procedures, Banking procedures; Data collection and processing procedures; Records maintenance; Auditing/examining principles and procedures; Random Moment Surveys; Travel reimbursement procedures; Time clock procedures; Agency meeting procedures; Administrative practices; Supervisory responsibilities; Managerial accounting systems; Personnel issues (e.g. retirement, sick leave conversion, health insurance); Report writing; Training and development practices; Preparation of training materials; Inventory principles and procedures; Auditing/examining principles and procedures.

Skills
Operating computer systems; Operating office machines (e.g. calculator, copies, scanner); Organization; Oral communication; Typing; Writing; Word processing; Supervisory advising.

Abilities
Perform intermediate level mathematical and accounting operations; Prepare receipts, vouchers, warrants, daily deposits, correspondence; Enter data into computer; Sort items into categories according to established methods; Investigate problems/discrepancies among data; Operate office machines (e.g. calculator, copier, scanner); Track various accounts; Discuss payroll discrepancies with supervisor; Work with others in the analysis of data for reports; Gather/collect data; Present data/reports to others; Answer routine questions/inquiries; Direct phone calls appropriately; File; Perform a wide variety of interrelated procedural assignments; Maintain accurate records; Work with and assist others; Perform auditing/examining duties; Verbally respond to reports of auditors; Review random moments surveys to ensure completeness of information; Supervise others; Organize meetings; Assist in the development of fiscal and managerial accounting systems; Explain policies and procedures to others; Interpret technical material from the field of accounting; Implement new programs/systems; Train others; Develop training programs; Assist with purchase order completion and bill payments. 

MINIMUM QUALIFICATIONS
-  One year of experience as Account Clerk 1
-  Or completion of two years technical training in business management or similar field with an emphasis on accounting.  Also requires one year of experience in a position similar to an Account Clerk 1
-  Or two courses or twelve months experience in business mathematics, two courses or twelve months experience in accounting or bookkeeping, one course or six months experience in typing or keyboarding, one course or six months experience in office practices and procedures, and one court or six months experience in techniques of writing.  Also requires one year experience in a position similar to an Account Clerk 1.

Or education, training and/or experience in an amount equal to the Minimum Qualifications stated above.   

Additional Qualifications: Formal education in arithmetic that includes addition and subtraction and reading and writing common English vocabulary. Also requires completion of 2 years technical training in business management with an emphasis on accounting. Or education, training and/or experience in an amount equal to the Minimum Qualifications stated above.

All positions are subject to employment verification, alcohol and drug screening, motor vehicle report check, criminal background check, and approval by the Ashland County Commissioners.

WHY WORK FOR ACDJFS???

• Health Care Benefits
• Flexible Scheduling
• Educational Incentives
• Generous Leave - personal leave available for immediate use; compensatory time; vacation time; sick leave incentive program allowing accrual of additional leave or pay every 90 days.
• Longevity Pay Increases
• OPERS
• Positive and supportive environment

How to Apply:  Interested candidates should submit: (1) a cover letter (2) a resume (3) a list with three professional references (4) and a completed civil service application to Dawn Souslin via email at Dawn.Souslin2@jfs.ohio.gov
OR online at https://ashlandjfs.org, or by regular mail at:
15 West Fourth St., Ashland, Oh 44805