Job Listing
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| Job ID: 14058080 |
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| Job Location: |
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| How to Apply: | To see employer contact information, log in or register. |
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| Job Title: | Department Coordinator |
| Work Type: | Work Days: Weekdays, Work Vary: No , Shift: First (Day), Hours Per Week: 36, Work Type: Regular |
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| Salary Offered: | Unspecified |
| Benefits: | 401(k) or other retirement, Dental Insurance, Health Insurance, Holidays, Sick Leave or PTO, Vacation or PTO, Vision Plan |
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| Physical Required: | Unspecified |
| Drug Testing Required: | Unspecified |
| Education Required: | |
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| Experience Required: | Unspecified |
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| Required Skills: | Attention to detail and accuracy with strong organizational skills.
Ability to maintain professional standards of confidentiality.
Excellent written, oral, and interpersonal communication skills.
Ability to work, prioritize tasks, and problem-solve independently with limited supervision.
Ability to incorporate feedback into projects and responsibilities.
Experience maintaining websites and social media channels.
Willingness to adapt to evolving job duties.
Physical Requirements:
Ability to perform essential job functions, with or without reasonable accommodations.
Significant keyboard and computer use, prolonged sitting, and occasional standing.
Travel Requirement:
The Department Coordinator will maintain two office spaces, one at CSB and one at SJU. Office hours will be divided equally between the two campuse |
| Preferred Skills: | Experience working in an academic office setting.
Experience supervising others and delegating work.
Experience tracking budgets.
Experience coordinating events.
Experience working with college students. |
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| Job Description: |
The Music Department at the College of Saint Benedict and Saint John's University invite applications for a full-time (.92 FTE), benefit eligible position of Department Coordinator.
The Department Coordinator assists the Chair of the Music Department in the Chair's administrative duties and provides office support for other faculty members in the CSB and SJU Music Department. This individual is responsible for supervising and maintaining reliable student staff and procedures for the successful operation of the Music Department offices on both campuses. This individual spends equal time on both campuses. This position requires regular, in-person availability Monday-Friday.
The Department Coordinator plays a critical role in the success of the department by assisting the department chair, faculty, and students in various capacities. These responsibilities generally include office management, communication and event support, budgeting, and supervision of student employees. These individual coordinates departmental performances, music scholarship auditions, admissions and recruiting events, and the department’s exhibition booth for a three-day MMEA Conference in Minneapolis each February. In addition, this individual assists faculty with the logistics of special programs and events such as Scholarship and Creativity Day, all state summer music programs, American Choral Directors Association (ACDA) Summer Dialogue, and other conferences/workshops.
Institutional Inclusion Visioning Statement
The College of Saint Benedict (CSB) and Saint John’s University (SJU) believe that an excellent liberal arts education requires an understanding and appreciation of cultural difference and that everyone deserves to feel safe and morally valued. To that end, we will challenge our own practices and systems. Our commitment to an inclusive environment will be incorporated into all decision-making processes. We dedicate ourselves to cultivating an equitable, inclusive community founded on respect for all persons.
CSB and SJU offer competitive salaries and a comprehensive benefits program. For further information regarding CSB and SJU, see http://www.csbsju.edu/about.
Responsibilities
Office Management Duties
Recruit, hire, train, schedule, and supervise student employees for the Music department.
Submit maintenance requests for the department; schedule instrument maintenance/piano tunings with external contractors.
Maintain and facilitate key control for department offices and practice rooms.
Coordinate and maintain inviting departmental spaces for department offices.
Maintain data storage for the department.
Coordinate mail and orders for the department.
Purchase, monitor, and maintain each department’s office tools and supplies as needed.
Communicate and coordinate with other campus personnel and offices as needed.
Prepare new faculty members’ offices for their arrival, ensure new faculty members have all the necessary supplies in their office before the start of the academic year.
Communications and Event Support
Schedule and plan events for the department.
Update and maintain department website and social media platforms.
Coordinate scheduling of travel, accommodations, and public events for visiting guests, and conferences sponsored by the department.
Annual Fine Arts Scholarship Process Management
Coordinate work with Admissions, Financial Aid and the Art and Theater Departments.
Maintain complete and accurate applicant records for faculty review.
Organize in-person auditions for applicants (when requested), including accompanists, scholarship committees, and room reservations.
Close out scholarship process, including applicant follow up and scholarship award communication with Financial Aid.
Monitor scholarship award compliance throughout the academic year.
Budgeting
Manage the department’s budget, including:
Provide timely updates of department budget status to department Chair.
Research and purchase office items, music and instruments.
Allocate P-card purchases and reconcile statements.
Place and manage orders and expenditures.
Ensure supporting documentation of receipts are collected in accordance with the reimbursement and travel guidelines.
Refer to ID 01838 when applying |
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