Review Vacancy
The date on which the vacancy post was submitted.Date Posted 01/26/25
The last date that applications will be accepted.Applications Due02/21/25
This is the unique identifier for this vacancy.Vacancy ID179182
Indicates whether if this vacancy posting is part of the NY HELPS Program.NY HELPNo
The agency in which the vacancy exists.AgencyAttorney General, Office of the
The job title for the vacancy.TitleFacilities Manager: Administrative Services Bureau (6364)
The job title for the vacancy.Occupational CategoryLegal
The salary grade for this vacancy. Salaries are determined by salary grade and bargaining unit.Salary GradeNS
The collective bargaining unit to which this vacancy is assigned.Bargaining UnitM/C - Managerial/Confidential (Unrepresented)
The minimum and maximum of the salary range for this vacancy.Salary RangeFrom $110539 to $110539 Annually
Indicates whether this job is full-time or part-time. If the job is part-time, an estimated percentage will be provided. Employment Type Full-Time
This indicates the type of job, typically permanent, temporary, or provisional. 'Provisional' means that the appointment will be temporary until the incumbent takes and passes an appropriate civil service examination. Appointment Type Permanent
Estimates the percentage of time incumbents of this vacancy will be required to travel. Travel Percentage 25%
This provides information on the expected workweek. Workweek Mon-Fri
The number of hours in the workweek, typically 37.5 or 40 for full time, or any other number for part time.Hours Per Week 37.5
Workday
If checked, the agency allows flextime. Flextime allowed? Yes
If checked, this vacancy includes mandatory overtime. Mandatory overtime? No
If checked, this agency allows compressed workweek scheduling. Compressed workweek allowed? Yes
If checked, this agency allows telecommuting for this position. Telecommuting allowed? Yes
The county in which the vacancy is located. County New York
The street address where the vacancy is located. Street Address Empire State Plaza
The city where the vacancy is located. City Albany
The state where the vacancy is located (the default is New York). StateNY
The zip code where the vacancy is located. Zip Code12224
The duties that the incumbent of the vacancy will be expected to perform. Duties Description Administration Division
Administrative Services Bureau – Albany
Facilities Manager
Reference No. ASB_ALB_FM_6364
Application Deadline: February 21, 2025
Salary is $110,539
To be considered for this opportunity, submit a complete application online at ag.ny.gov/job-postings/other
The Office of the New York State Attorney General (OAG) is seeking an experienced candidate for the position of Facilities Manager in the Administrative Services Bureau (ASB). ASB is responsible for managing and coordinating an array of administrative services at OAG. Central to the bureau’s portfolio is the management of 31 offices located around New York state. The primary responsibilities of the Facilities Manager will involve providing project management and operations support, including daily and long-term oversight, for OAG’s nearly 800,000 square feet of real estate. Additionally, the Facilities Manager will assist with the acquisition of new office space, coordinate renovations and relocations, address daily maintenance concerns and facility emergencies, and ensure OAG
workplace safety by managing the office’s dedicated Statewide Security Management Program and health and safety initiatives. This position is based in Albany and reports to ASB’s Deputy Director.
Duties:
• Liaising regularly with other agencies, internal agency managers, high level executives, OAG staff from across the state, building managers, consultants, and vendors on current and prospective projects.
• Managing facilities related requests including the acquisition/allocation of space, the development of office designs, modular furniture installations, and other physical space modifications.
• Preparing lease documents in accordance with OGS’ Space Guidelines and OAG’s space standards.
• Participating in the selection of all leased sites and monitoring landlord compliance with lease provisions.
• Creating and managing facilities related project plans, delegating effectively, ensuring there are open and productive communications between all parties/stakeholders, implementing quality controls and delivering facilities projects with minimal business interruption, inconvenience, and lost time and resources.
• Analyzing and developing project budgets, RFIs, purchases, and contracts.
• Responding to emergencies and lease compliance issues.
• Assisting with the administration of security access systems including employee ID cards, access controls, alarm monitoring, cameras, and intercoms, and managing new installations, maintenance, repairs, invoices, and reports.
• Assisting with the management of staff covering several program areas including the facilities management software program Archibus, telecom, forms management, electronic letterhead, health and safety programs, signage, and sustainability which includes ensuring the proper destruction of e-waste and OAG’s recycling and confidential disposal practices.
• Conducting special studies and research projects on a variety of program issues, including financial analyses, business continuity, disaster preparedness, and new program initiatives.
• Preparing a variety of documents including written reports and analyses in narrative, tabular reports, PowerPoint presentations, letters, forms, policies, work plans, and standard operating procedures.
The minimum qualifications required for this vacancy. Minimum Qualifications Qualifications:
• At least three (3) years of experience in a facilities management role demonstrating an increasing scope of work and level of responsibility.
• Applicants who have prior work experience in state government that includes supervising staff are preferred.
• Excellent project management skills, including experience in developing management reports, processes, and systems that predict timely results within budget.
• Strong analytical, writing, and presentation skills.
• Customer and team-focused with the ability to effectively communicate and liaise with staff at all levels.
• Sound judgment with the ability to self-troubleshoot and navigate difficult interactions with sensitivity and discretion.
• Proactive, motivated, well-organized, and task-oriented, must be able to meet tight deadlines and self-manage priorities.
• Knowledge of and experience using Outlook, Access, Excel, and Adobe Acrobat and experience using Archibus is a plus.
• Availability for regular travel, including some overnight travel, a valid New York state driver’s license, and the ability to operate a motor vehicle are required.
• Periodic availability outside of standard business hours is also required.
Additional comments regarding the vacancy. Additional Comments The annual salary for this position is $110,539. As an employee of OAG, you will join a team of dedicated individuals who work to serve the people of our state through a wide variety of occupations. We offer a comprehensive New York state benefits package, including paid leave, health, dental, vision, and retirement benefits, and family-friendly policies. Additionally, OAG offers a robust Workplace Flexibilities Program with multiple options for employees, including telecommuting (up to two days per week) and alternative work schedules.
Candidates from diverse backgrounds are encouraged to apply. The OAG is an equal opportunity employer and is committed to workplace diversity.
Some positions may require additional credentials or a background check to verify your identity.
The name of the contact person for this vacancy. Name Legal Recruitment
The telephone number to use for questions about this vacancy. Telephone 212-416-8080
The fax to use for this vacancy. Fax
Email address for emailing applications, or to ask questions about this vacancy. Email Address recruitment@ag.ny.gov
Address
The street address of the contact for this vacancy. Street 28 Liberty Street
Legal Recruitment Unit
The city for the contact for this vacancy. City New York
The state of the contact for this vacancy (the default is New York). State NY
The zip code for the contact for this vacancy. Zip Code 10005
Instructions for potential applicants.Notes on ApplyingHow to Apply
Applications must be submitted online. Applicants must be prepared to submit a complete application consisting of the following:
• Cover Letter :You may address your letter to the Legal Recruitment Unit. Indicate why you are interested in a position with OAG and what makes you a strong candidate. You may wish to include information about what life experiences you will bring to the position that will enhance OAG’s ability to better serve the diverse population of this state.
• Resume
• Writing Sample: Your sample should demonstrate your ability to analyze and organize information into an effective document that is well-organized and error-free. If needed, please include a cover page to provide the reviewer with any relevant context or background information.
• List of three (3) : Only submit professional references, supervisory references are preferred. For each reference, indicate the nature and duration of your relationship. Include contact information and email addresses for each reference. Please note that your references will not be contacted until after you interview for the position.