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Administrative Services Assistant CCI Occupation: Executive Secretaries and Executive Administrative Assistants

Location: Nashville, TN - 37243 Positions available: 1

Job #: 1150457 Work At Home option: Yes

Posted: 3/13/2024 Updated: 3/13/2024 Expires: 5/12/2024

Source: Worksource Georgia Site: Worksource Georgia Agency Job ID: TN-62320

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Job Requirements

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Job Description

The Tennessee Department of Health, Division of Family Health and Wellness is currently accepting applications for Administrative Services Assistant (ASA 2). This position will be in the Rape Prevention and Education (RPE) Section. This ASA 2 position assists the Section Chief, Program Directors, and other program
staff with the day-to-day administrative responsibilities of the RPE program including coordination of special events and projects as required.
Duties include:

Provide administrative support including preparation of reports, forms, and administrative tasks related to preparing purchase orders, travel authorizations, and expense requests.
Submit and complete printing requests.
Prepare contract documents including scope of services and budgets.
Assist contract agencies with budget development.
Process invoices to ensure timely vendor payment; and maintain Excel Invoice spreadsheets.
Provide administrative duties including typing, word processing, and general office support.
Provide support in scheduling, planning, and development; order supplies, and process travel claims and invoices.
Assist in planning trainings and events by assisting with PH-3969 development, contacting trainers, coordinating meeting spaces, and creating training materials.
Provide support to the RPE Program Director; maintain and update SharePoint, H: Drive, and other databases as assigned.
Respond to RPE emails in the RPE inbox.
Ensure that all administrative processes adhere to public health policies, procedures, and legal records.
Monitor the sub-recipients grant budget and expenditures.
Assist with checking sub-recipients’ budget and funding revisions.

Desirable Skills:

Ability to communicate effectively both orally and in written communications.
Must be detail-oriented and highly organized with the ability to work independently with minimal supervision.
Must have the ability to work and communicate effectively with peers, superiors, subordinates, agency personnel.
Must have working knowledge of Microsoft Office Programs (Word, Excel, PowerPoint, SharePoint, Outlook, etc.).

Minimum Qualifications:

Associate’s degree AND experience equivalent to one year of increasingly responsible full-time professional staff administrative experience.
Substitution of Experience for Education: Qualifying full-time increasingly responsible sub professional, paraprofessional, or

Estimated Duration
03/25/2024 - 01/31/2025

Employer Research

CCI
Is a Private Sector employer with 5 locations
http://www.cci-worldwide.com

Company Profile:
We are an I.T. company providing services primarily to state government agencies in America and provincial ministries in Canada.

20-49 employees

Location/Work Site Information

Address: Nashville, Nashville, TN 37243

Work At Home option:

Yes

Public Transportation Accessible:

Yes

Location/Work Site Industry (NAICS):

Custom Computer Programming Services (541511)

Cost of Living:

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Compensation and Hours

Salary Range: $20.00 - $25.00 Hour DOE (Depends on Experience) Benefits Provided: Not Available Other Benefits: Not Available Full or Part Time: Full Time (30 Hours or More) Job Duration: Over 150 Days Type of Job: Regular

Day Shift

Evening/Swing Shift

Night/Graveyard Shift

Rotating Shift

Split Shift

Flexible Shift

12AM

12PM

Hours per Week:
Hours Not Specified

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Work Experience

Minimum Experience Required: 12 months

Education and Training

Minimum Education Level Required: Associate's Degree

Required License/Certification: No

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Occupation:

Executive Secretaries and Executive Administrative Assistants

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Is this job open to individuals
with a criminal history?

Yes

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