Job Description

GREENFIELD

Executive Administrative Assistant

The Administrative Assistant is responsible for the organization and coordination of administrative office operations, procedures, and resources. This position performs a wide range of administrative support activities and assist coordinating Board of Directors meetings.

ESSENTIAL RESPONSIBILITIES

Support for the Executive Director and Executive Team:

Organize meetings, projects, and events. Including: coordinating venue, set up/take down, purchasing food (if applicable), taking minutes, and distributing minutes

Weekly Executive Team Meeting
Operations team meeting
Leadership team meeting

Coordinate the Executive Director and the Executive Teams schedules when requested.
Coordinate team travel itineraries, flights, hotel accommodation, and other travel needs.
Assist with audit preparations and on-site activities, as needed.
Secure appropriate signatures and track documents through the approval process on behalf of the Executive Director.
Provide assistance and support to the executive team on various projects such as:

Assist with Community Engagement donor database
Assist Community Engagement team in maintaining a roster and an inventory of CAPV brochures and materials.
Assist with internal and external staff and community engagement events
Assist with HR with committee meeting minutes.
Assist with Program Support
Assist Operations team by following up with vendors for projects/orders and the RFP process
Assist Operations team with office moves and updating signage

The ideal candidate will demonstrate the following competencies:  

Interpersonal communication - verbal and written; in-person and phone.
Conflict resolution, problem-solving, establishing priorities, navigating change
Judgement and decision-making
Organizational and attention to detail skills.
Project Management
Customer Service skills; ability to engage with employees at all levels, external partners and collaborators, and board members
Adapt to changing priorities and demonstrate close attention to details
Proficient computer skills (Microsoft Suite and databases)
Work independently and collaboratively with a team. Promote equity by deconstructing barriers to a racially just system. Cultivate work environments that value truth-telling, courage, vulnerability, space to think and reflect, community-mindedness, hope, and openness to difficult conversations.

Key Knowledge and Experience:

Knowledge of social services, advocacy, and navigating resources
Knowledge of Franklin and Hampshire counties and North Quabbin regional organizations and resources
Experience working with marginalized communities and individuals with low incomes
Experience with data management, data capture, tracking methods and analysis for outcome measurements

Minimum Qualifications/Transferable Skills:

4 years of executive level administrative, office, and/or project management experience in a human services or business environment. Notary public required or ability to obtain within 6 months of employment.

For full job description please see website.

How To Apply

To apply for this position please visit https://www.communityaction.us/employment/ Please let them know you heard about this opportunity from the MassHire Franklin Hampshire Career Center.