Administrative Assistant 1or 2
Available Title(s):
105E-YN_CS_NPS - Administrative Assistant 1, 105F-YN_CS_NPS - Administrative Assistant 2
Business Title:
Administrative Assistant 1or 2
Employee Type:
Classified
Time Type:
Full time
Position Term:
12 Month
Position Details:
The Opportunity:
The Department of Digital Technology and Culture is seeking candidates to serve in the role as the Administrative Assistant. Depending on your level of experience and education, the position will start at either an Administrative Assistant 1 or an Administrative Assistant 2.
Summary of Duties:
You will perform complex administrative duties in support of the Department of Digital Technology and Culture. You will serve as the first point of contact for the unit in the office on the Pullman campus and collaborate frequently with diverse faculty, staff, students, administrators, facilities, and the finance/budget team. Your duties include maintaining departmental emails, maintaining department calendars, assisting with course scheduling, purchasing, event coordination, updating the department website and social media accounts, and maintaining department records according to university policies. You will assist the Chair in compiling necessary documents for annual review, tenure review, third-year review and promotion. You will also provide support the department advisor with administrative tasks such as enrolling students in courses, enrolling students in department minors and certificates, and other related work.
Required Qualifications:
Administrative Assistant 1 (AA1):
A Bachelor's degree in business administration, public administration or closely allied field. Clerical or office work experience may be substituted for education on a year-for-year basis, provided at least one year included experience at the Clerk 3 level or above.
Administrative Assistant 2 (AA2):
One year of experience as an Administrative Assistant 1 OR a Bachelor's degree in business administration, public administration, or closely allied field and two years of responsible office experience at the senior clerical level or higher. Clerical or office work experience may be substituted for education on a year-for-year basis. Graduate study may substitute for experience on a year for year basis.
For all applications:
• Demonstrated proficiency with Microsoft Office applications including Word, Excel, PowerPoint and Outlook.
• Experience with WordPress, Workday, OBIEE, SharePoint, Microsoft Teams, Adobe Creative Cloud, and/or Zoom.
• Ability to multitask and learn and adapt quickly.
• Strong written and oral communication skills.
• Demonstrated experience effectively handling confidential and sensitive information.
• Experience working with diverse groups of people.
Preferred Qualifications:
• Experience providing administrative oversight and assistance to a senior administrator preferably in a higher education environment.
• Knowledge of Washington State University including experience with university policies and procedures.
• Professional working experience in higher education.
Additional Information:
Area/College: College of Arts and Sciences
Department Name: Department of Digital Technology and Culture
City, State, Zip: Pullman, WA 99164
Department Link: https://dtc.wsu.edu /
Monthly Salary:
Administrative Assistant 1: Range 35 | $3,006 to $3974 (A-M)
Administrative Assistant 2: Range 37 | $3,145 to $4,174 (A-M)
Successful candidates typically begin at the beginning of the salary range and receive scheduled salary increment increases in accordance with WAC 357-28.
Benefits: WSU offers a comprehensive benefits package which includes: paid sick and vacation leave; paid holidays; medical, dental, life and disability insurance package for employees and dependents; retirement; deferred compensation and optional supplemental retirement accounts. For additional information, please review the https://hrs.wsu.edu/wp-content/uploads/2024/01/2024-Benefit-Overview-for-Civil-Service.pdf and https://hrs.wsu.edu/managers/recruitment-toolkit/total-compensation/
Overtime Eligibility: Overtime eligible
FTE: 100%
This is a permanent position.
Posting Close Date: This recruitment has been modified and extended to close on Sunday, February 25, 2024 at 11:59 P.M. Screening of applications has begun and will remain ongoing until the vacancy is filled.
Background Check: This position has been designated by the department to require a background check because it requires access to children or vulnerable adults as defined by https://app.leg.wa.gov/rcw/default.aspx?cite=74.34, engages in law enforcement, requires security clearance, interacts with WSU students in a counseling or advising capacity, has access to personal identifying and/or financial information, unsupervised access to university buildings/property, or other business-related need. A background check will not be completed until an initial determination of qualification for employment has been made.
Application Instructions:
• Applicants must upload the following documents to their online application in the “Resume/CV” section of your application.
• Resume (required)
• Cover Letter (required)
• Documents may be submitted in one file or separate files. Applicants are encouraged to upload as a PDF if possible.
• Applicants will be requested to provide contact information for professional references within the online application.
• Application materials should clearly communicate how the applicant meets all required qualifications.
Required Documents:
• Resume
• Cover letter
WASHINGTON STATE UNIVERSITY IS AN EQUAL OPPORTUNITY/AFFIRMATIVE ACTION EDUCATOR AND EMPLOYER. Members of ethnic minorities, women, special disabled veterans, veterans of the Vietnam-era, recently separated veterans, and other protected veteran, persons of disability and/or persons age 40 and over are encouraged to apply.
WSU employs only U.S. citizens and lawfully authorized non-U.S. citizens. All new employees must show employment eligibility verification as required by the U.S. Citizenship and Immigration Services.
WSU is committed to providing access and reasonable accommodation in its services, programs, activities, education and employment for individuals with disabilities. To request disability accommodation in the application process, contact Human Resource Services: 509-335-4521 (v), Washington State TDD Relay Service: Voice Callers: 1-800-833-6384; TDD Callers: 1-800-833-6388, 509-335-1259(f), or https://hrs@wsu.edu .
To apply, visit https://apptrkr.com/5034795
Washington State University is an Equal Opportunity/Affirmative Action Educator and Employer.
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