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Administrative Assistant, Jacobs School of Medicine and Biomedical Sciences

Posting Details

Position Information

Fiscal Year 2023-2024
Position Title Administrative Assistant, Jacobs School of Medicine and Biomedical Sciences
Posting Category Staff
Department Jacobs School of Medicine and Biomedical Sciences
Posting Number U240018
Posting Link https://www.ubjobs.buffalo.edu/postings/48924
Employer UB Foundation Activities
Appointment Term
Position Type
Posting Detail Information

Position Summary
The Jacobs School of Medicine and Biomedical Sciences is seeking an administrative professional who will serve as the first point of contact for our office and provide a variety of administrative support including scheduling meetings and maintaining complex calendars. In this role, you will represent the Jacobs School with professionalism by greeting visitors, answering phone calls, and directing inquiries to the appropriate parties.

As an Administrative Assistant, you will:

  • maintain calendar and manage meeting requests;
  • prepare correspondence as requested;
  • make travel arrangements and assist with reimbursement requests;
  • assist in the planning of events;
  • coordinate committee meetings and provide administrative support;
  • serve as reception when needed.


Outstanding Benefits Package
Working at UB comes with benefits that exceed salary alone. There are personal rewards including comprehensive health and retirement plan options. We also focus on creating and sustaining a healthy mix of work, personal and academic pursuit – all in an effort to support your work-life effectiveness. Visit our benefits website to learn about our benefit packages.

About the Jacobs School From our founding as a medical school in 1846, to paving the way for future physicians, the Jacobs School of Medicine and Biomedical Sciences builds upon its proud legacy of teaching, patient care and scientific discovery. Our mission is to advance health and wellness across the life span for the people of New York and the world through the education of tomorrow’s leaders in health care and biomedical sciences, innovative research and outstanding clinical care.

About The University at Buffalo
The University at Buffalo (UB) #ubuffalo is one of America’s leading public research universities and a flagship of the State University of New York system, recognized for our excellence and our impact. UB is a premier, research-intensive public university dedicated to academic excellence. Our research, creative activity and people positively impact the world. Like the city we call home, UB is distinguished by a culture of resilient optimism, resourceful thinking and pragmatic dreaming that enables us to reach others every day. Visit our website to learn more about the University at Buffalo.

University at Buffalo is an affirmative action/equal opportunity employer and, in keeping with our commitment, welcomes all to apply including veterans and individuals with disabilities.
Minimum Qualifications
  • Experience providing professional administrative and/or clerical support
  • Strong written and verbal communication skills
  • Demonstrated comfort and proficiency in utilizing various technological tools and platforms, such as Microsoft Office suite (Word, Excel, PowerPoint, Outlook) and virtual communication platforms like Zoom, Microsoft Teams, or equivalent.
Preferred Qualifications
Physical Demands
Salary Range $45,000 - $55,000
Additional Salary Information The salary range reflects our good faith and reasonable estimate of the possible compensation at the time of posting, the role and associated responsibilities, and the experience, education, and training of the selected candidate.
Type Full-Time
Campus Downtown Campus
Posting Alerts
Special Instructions Summary
Is a background check required for this posting? No
Background Check Notification
Contact Information

Contact's Name Brendan Tom
Contact's Pronouns he/him/his
Contact's Title Director of Human Resources, Jacobs School of Medicine and Biomedical Sciences
Contact's Email bjtom@buffalo.edu
Contact's Phone 716-829-2771
Posting Dates

Posted 03/14/2024
Deadline for Applicants Open Until Filled
Date to be filled 05/01/2024
References

Number of References Required 3
Reference Cutoff Date
Instructions to Applicant

Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * Please indicate your current employment affiliation with the University at Buffalo.
    • Faculty
    • Faculty Student Association (FSA)
    • Research Foundation Employee
    • State Classified
    • State Professional
    • UB Foundation
    • TA/GA
    • Student
    • No Current Employment Affiliation
  2. * How did you first hear about this employment opportunity?
    • AcademicKeys.com
    • CareerExposure.com
    • CareerWomen.com
    • Chronicle of Higher Education
    • DiversitySearch.com
    • GoogleJobs.com
    • HERCjobs.org
    • HigherEdJobs.com
    • IMDiversity.com
    • Indeed.com
    • LinkedIn.com
    • MBACareers.com
    • Conference
    • Personal Referral
    • UBJobs.buffalo.edu
    • Other

Documents Needed To Apply

Required Documents
  1. Cover Letter
  2. Resume
Optional Documents