Office Manager/Exec Assistant
Pittsburgh, PA
Full Time
Experienced
POSITION SUMMARY: The Office Manager /Executive Assistant is responsible for managing the administrative functions of the office along with the day to day support of the executive team.
GENERAL DUTIES:
EDUCATION / EXPERIENCE REQUIREMENTS: High School diploma and/or degree from Business school.
CERTIFICATIONS / LICENSURE REQUIREMENTS: None
COMMUNICATION SKILLS: Must have excellent written and verbal communication skills. Ability to communicate effectively before groups of customers or employees.
COMPUTER SKILLS: Must be computer literate with proficient knowledge of Microsoft Office Suite.
OTHER SKILLS/REQUIREMENTS: Ability to multi-task, detail-oriented. Ability to support multiple managers and prioritize work. Maintaining confidentiality in work performed is of critical importance.
PHYSICAL DEMANDS/WORK ENVIRONMENT: This position is that of a typical office where employee may sit or stand for long periods of time. Occasional lifting of up to 25 pounds may be required.
TRAVEL DEMANDS: None
GENERAL DUTIES:
- Schedule and coordinate meetings and schedules for group.
- Perform a variety of clerical duties in support of department
- Maintain and order office supplies
- Establish and maintain files, both physically and electronically
- Track specific department information and prepare reports as needed
- Represent the company in a professional manner to outside vendors, subcontractors and clients
- Provide telephone support for department
- Prepare and send departmental correspondence and packages
- Open, sort, and distribute incoming mail and packages.
- Reproduce drawings, reports and correspondence as required
- Be readily adaptable to assist other departments as required
- Ensure that all departmental areas are stocked and functional at all times, including but not limited to: Copiers/Printers; Work islands; Break room and coffee station; and conference rooms
- Coordinate company events and meetings both on and offsite.
- Order, stock and maintain Company Supplies
- Order, stock and maintain Company Lunchroom
- Maintain and schedule company pool vehicle usage
- Coordinate and schedule all office moves, including furniture, phones, and fixtures
- Fiscal responsibility for annual office operating budget
- Maintain all company vehicles and records pertaining to fleet management, including registrations, titles, MVR and insurance checks for employees
- Serve as company purchasing manager for: office supplies/furniture and company vehicle
- Make travel arrangements for company personnel
EDUCATION / EXPERIENCE REQUIREMENTS: High School diploma and/or degree from Business school.
CERTIFICATIONS / LICENSURE REQUIREMENTS: None
COMMUNICATION SKILLS: Must have excellent written and verbal communication skills. Ability to communicate effectively before groups of customers or employees.
COMPUTER SKILLS: Must be computer literate with proficient knowledge of Microsoft Office Suite.
OTHER SKILLS/REQUIREMENTS: Ability to multi-task, detail-oriented. Ability to support multiple managers and prioritize work. Maintaining confidentiality in work performed is of critical importance.
PHYSICAL DEMANDS/WORK ENVIRONMENT: This position is that of a typical office where employee may sit or stand for long periods of time. Occasional lifting of up to 25 pounds may be required.
TRAVEL DEMANDS: None
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