Job Information
Insight Global Site Admin in New Albany, Ohio
Job Description
Insight Global is looking for a Site Admin in the New Albany, Ohio area. The candidate will be responsible for tracking payments and ensuring payments are made on time as well as being a point of contact for any questions. They will be responsible for ordering any office supplies necessary in the workspace.
Other Responsibilities Include:
City of New Albany Permit and Inspection Invoices and Fire Department Inspection fees.
Ordering of office supplies, water, and setup, new ask for stocking the trailer workspace
Data Entry including scanning, uploading, and filing
Meeting minutes in Procore for all meetings
Various Administrative Tasks
Establish and maintain a professional working rapport with peers, project team members and office personnel.
Receive and distribute projects mail and fax correspondence and send all outgoing mail / UPS
Job Start-Up send welcome letters, DPO forms, Requisition forms and other related forms to subs as contracts get issued.
Types and formats correspondence (letters, memos, e-mails)
Assist subcontractors/suppliers on Walbridge policies and procedures.
Assist all project personnel as needed.
Order blueprints as needed
Direct Purchase Orders in SharePoint process Requisitions, Verification of Invoices, Track in Summary DPO Balance, Close-Out
Manage DPOs for the project.
Set-up and organize close out information for projects as needed.
Upload all documents to SharePoint for New Jobs and all other required documents.
AP phone calls for payment status and researching payments.
Assist with maintaining project meeting minutes and distribution as directed by PMs and other project staff.
We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com .
To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .
Skills and Requirements
- HS Diploma
- 3+ years exp in data entry
- Experience using SharePoint how to setup, arrange files & establish layout/viewing options
- Experience using MS Office Excel, Word, Outlook, PPT - Knowledge of Procore or Prolog Project Manager null
We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal employment opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment without regard to race, color, ethnicity, religion,sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military oruniformed service member status, or any other status or characteristic protected by applicable laws, regulations, andordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or the recruiting process, please send a request to HR@insightglobal.com.