HEP Advisor/Coordinator
Available Title(s):
1482-YN_ADMINPRO - Student Services Coordinator/Advisor 2
Business Title:
HEP Advisor/Coordinator
Employee Type:
Admin. Professional
Time Type:
Full time
Position Term:
12 Month
Position Details:
Summary of Duties:
The High School Equivalency Program (HEP) is a federally funded program on a 5-year renewable grant cycle with the goal to recruit and help migrant and seasonal farmworkers obtain a GED and pursue higher education or upgraded employment.
The HEP Advisor/Coordinator serves as primary point of operational and administrative contact for internal and external constituencies; coordinates administrative functions with other departments and units; is responsible for record and budget management and providing administrative support for staff; and acts as a liaison for the program. The Program Coordinator will, in addition to other duties: analyze, manage, maintain, and monitor operational, grant, and contract budgets within program parameters; create and maintain financial and fiscal reports; reconcile, troubleshoot, transfer and re-budget funds as needed; complete all financial transactions, including, but not limited to, purchasing, payroll, travel, interdepartmental transactions and participant stipends; establish and maintain records and files for all participants, record statistical information; verify receipt of eligibility materials, applicant packets and academic records; help organize and execute events for potential and current participants; help maintain the program directives as set out by the federal grant; abide with federal and state policy; and advise students, staff and the general public on HEP program initiatives.
Required Qualifications:
• Positions require a Bachelor's degree and three (3) years of professional work experience in student services or related education/experience. Experience leading or directing the work of others. A Master's degree in a related field may substitute for one (1) year of professional work experience. Any combination of relevant education and professional experience may be substituted for the educational requirement on a year‐for‐year basis.
• Demonstrated excellent verbal/written communication and interpersonal skills.
• Demonstrated experience with Microsoft Office including Access, Excel, Outlook, PowerPoint, and Word.
• Demonstrated ability to work effectively and positively in a diverse team environment.
• Attention to details, organized, and multi-tasking to meet deadlines.
• Demonstrated public speaking skills/experience.
• Positions may require evening and weekend work and travel.
Preferred Qualifications:
• Master's degree in related field.
• Experience in a higher education institution.
• Demonstrated ability to exercise professional judgment and leadership, including the ability to work independently.
• Experience with Washington State University business policies and procedures and/or federal grant regulations, especially with HEP/CAMP programs or other similar access programs.
• Experience working in bicultural environments, which included robust engagement with agricultural workers and their families.
• Bilingual (English and Spanish).
Additional Information:
Area/College:
Student Affairs
Department Name:
Access and Opportunity
City, State, Zip:
Pullman, WA, 99164
Department link:
https://aea.wsu.edu/home /
Monthly Salary:
$4,569.64 to $5,077.36
In accordance with https://app.leg.wa.gov/RCW/default.aspx?cite=49.58.110 the above salary reflects the full salary range for this position. Individual placement within the range is based on the candidate's current experience, education, skills, and abilities related to the position. Successful candidates typically begin up to mid-point of the salary range. For more information regarding Administrative Professional (AP) Compensation at Washington State University (WSU), please visit the following website: https://hrs.wsu.edu/managers/classification-compensation/ap-compensation-structure/
WSU offers a comprehensive benefits package which includes paid sick and vacation leave; paid holidays; medical, dental, life and disability insurance package for employees and dependents; retirement; deferred compensation and optional supplemental retirement accounts.
For a more detailed summary of benefits offered by WSU for AP staff visit: https://hrs.wsu.edu/wp-content/uploads/2024/01/2024-Benefit-Overview-for-Faculty-and-AP.pdf .
Find total compensation information here: https://hrs.wsu.edu/managers/recruitment-toolkit/total-compensation/
Overtime Eligibility:
Overtime eligible
FTE: 100%
This is a Permanent position.
Posting Close Date:
Applicants must submit their completed application by Sunday, March 10, 2024 at 11:59 p.m.
Background Check:
This position has been designated by the department to require a background check because it requires access to children or vulnerable adults as defined by https://app.leg.wa.gov/RCW/default.aspx?cite=74.34, engages in law enforcement, requires security clearance, interacts with WSU students in a counseling or advising capacity, has access to personal identifying and/or financial information, unsupervised access to university buildings/property, or other business-related need. A background check will not be completed until an initial determination of qualification for employment has been made.
Application Instructions:
Applicants must upload all required documents listed below to their online application. Application materials should clearly communicate how the applicant meets all required qualifications.
• External candidates, please upload all documents in the “Resume/CV” section of your application. Internal candidates, please upload all documents in the “Resume/Cover Letter” section of your application.
• All documents must be attached before submitting the application. The application cannot be edited once submitted.
• Documents may be submitted in one file or separate files.
• Applicants are encouraged to upload as a PDF if possible.
• Applicants will be requested to provide contact information for professional references within the online application.
Required Documents:
• Resume/CV
• Cover Letter
WASHINGTON STATE UNIVERSITY IS AN EQUAL OPPORTUNITY/AFFIRMATIVE ACTION EDUCATOR AND EMPLOYER. Members of ethnic minorities, women, special disabled veterans, veterans of the Vietnam-era, recently separated veterans, and other protected veteran, persons of disability and/or persons age 40 and over are encouraged to apply.
WSU employs only U.S. citizens and lawfully authorized non-U.S. citizens. All new employees must show employment eligibility verification as required by the U.S. Citizenship and Immigration Services.
WSU is committed to providing access and reasonable accommodation in its services, programs, activities, education and employment for individuals with disabilities. To request disability accommodation in the application process, contact Human Resource Services: 509-335-4521 (v), Washington State TDD Relay Service: Voice Callers: 1-800-833-6384; TDD Callers: 1-800-833-6388, 509-335-1259(f), or https://hrs@wsu.edu .
To apply, visit https://apptrkr.com/5048352
Washington State University is an Equal Opportunity/Affirmative Action Educator and Employer.
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