Job Listing
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| Job ID: 14039055 |
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| Job Location: |
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| How to Apply: | To see employer contact information, log in or register. |
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| Job Title: | Clinical Education & Scheduling Coordinator |
| Work Type: | Work Days: Work Vary: Yes , Shift: Other, Hours Per Week: 40, Work Type: Regular |
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| Salary Offered: | Unspecified |
| Benefits: | Unspecified. |
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| Physical Required: | Unspecified |
| Drug Testing Required: | Unspecified |
| Education Required: | Bachelor's Degree |
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| Experience Required: | Unspecified |
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| Required Skills: | Please see the job description for information about required job skills. |
| Preferred Skills: |
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| Job Description: |
Job ID360751
LocationTwin Cities
Job FamilyStudent Services
Full/Part TimeFull-Time
Regular/TemporaryRegular
Job Code8462PS
Employee ClassCivil Service
About the Job
Position Overview
The Clinical Education and Scheduling Coordinator is housed within the Office of Undergraduate Medical Education at the University of Minnesota and is responsible for clinical course scheduling and registration, managing visiting students and UMMS students' away rotations, and collaborative planning for regional campus centralization of operations. The Clinical Education and Scheduling Coordinator ensures that UME departments and students are supported through effective communication and centralized processes across the Twin Cities and regional campuses. The Clinical Education and Scheduling Coordinator is responsible for maintaining department course and clinical site information, maintaining the course directory, and tracking requirements for off-cycle students. This position reports to the Medical School Clinical Education Manager.
Duties/Responsibilities
50%: Course Scheduling, Records and Enrollment
Manage student schedule requests, update schedules in MEdIS and notify affected course personnel
Schedule initial academic year for clinical coursework, including Longitudinal Integrated Clerkships, core required clerkships, and arranged electives
Manage 4th year elective scheduling process
Make site specific placements for core clerkships based on capacity
Coordinate with department coordinators on student placements, schedule changes, current capacity and scheduling settings for clinical courses
Communicate reminders and timely updates with each class of students related to add/drop deadlines and onboarding requirements
Maintain MEdIS system information and ensure course, capacity, and section data are accurate
New Course Proposals - Shepherd new course ideas through the course proposal process - set up the new course, notify team members when a new course is created and send out new course announcements to students when applicable
Course Catalog Management (CourseDog) - Make updates in CourseDog to existing courses as needed, communicate with team members about updates as needed, and conduct yearly audits of courses in CourseDog
Work with Curriculum Manager and medical school departments to maintain course directory pages and respond to requests for improvements/edits
Collaborate with the departments of Student Affairs, Curriculum, and Health Sciences Technology to create system requirements and centralized procedures to support tri-campus operations
50%: Visiting Student and Away Rotation Coordination
Manage visiting student process, organize applications by department, send offers, track eligibility and compliance
Coordinate with the finance team to manage billing for visiting students
Process background studies for approved visiting students
Schedule visiting students appropriately in MEdIS
Solicit elective course offerings from departments to create the UMMS catalog in the Visiting Student Learning Opportunities (VSLO) system
Establish affiliation agreements with visiting students' home institutions, and for UMMS students on away rotations at teaching hospitals or other sites requiring an agreement
Support UMMS students' in the away rotation application process, uploading documents and confirming requirements as needed
Manage away rotation applications for UMMS students, approve and schedule accordingly
Manage away rotation grades and evaluations and interdisciplinary research grades
Establish procedures to welcome visiting students to the regional St. Cloud and Duluth campuses
Expand VSLO accounts to allow regional campus students to apply for away rotations
Create process guides for students and coordinators related to scheduling, visiting student opportunities, and away rotation applications
Website updating and maintenance
The Medical School is committed to an excellent employee experience, offering a flexible work environment that meets the needs of students, staff, faculty, and the communities we serve. Flexible work arrangements may include flexibility in schedule and/or work location. All UMN employees are expected to follow applicable public health and safety procedures. This position is a remote/hybrid position with minimal expectations for on-campus work.
Starting salary of $55,000
Qualifications
Minimum Qualifications and Skills
BA/BS degree plus at least two years of relevant experience, or a combination of education and relevant work experience equal to at least six years
Demonstrated knowledge of policy and procedure development within a university and/or college setting
Demonstrated experience implementing new technologies into daily work and long-term planning
Strong administrative, communication and interpersonal skills. Ability to manage multiple priorities and deliver timely results
Preferred Qualifications
Experience in college or university registration and records
Demonstrated experience in managing student records in compliance with FERPA
About the Department
Committed to innovation and diversity, the Medical School educates physicians, scientists, and health professionals; generates knowledge and treatments; and cares for patients and communities with compassion and respect. We value excellence, inclusiveness, collaboration, and discovery.
The mission of the regional campus located in Duluth is to be a national leader in improving healthcare access and outcomes in rural Minnesota and American Indian/Alaska Native (AI/AN) communities. In partnership with CentraCare, the regional campus in St. Cloud offers a wide range of patient experiences throughout students' education in Greater Minnesota and prepares them to become exceptional clinicians and leaders for rural and immigrant populations.
Founded in 1888, the University of Minnesota Medical School has three campuses. A four-year MD program and the MD/PhD program are located on the Twin Cities campus in addition to MD programs at regional campuses in Duluth and St. Cloud.
Benefits
Working at the University
At the University of Minnesota, you'll find a flexible work environment and supportive colleagues who are interested in lifelong learning. We prioritize work-life balance, allowing you to invest in the future of your career and in your life outside of work.
The University also offers a comprehensive benefits package that includes:
Competitive wages, paid holidays, and generous time off
Continuous learning opportunities through professional training and degree-seeking programs supported by the
Low-cost medical, dental, and pharmacy plans
Healthcare and dependent care flexible spending accounts
University HSA contributions
Disability and employer-paid life insurance
Employee wellbeing program
Excellent retirement plans with employer contribution
Public Service Loan Forgiveness (PSLF)
Financial counseling services
Employee Assistance Program with eight sessions of counseling at no cost
Please visit the for more information regarding benefits.
How To Apply
Applications must be submitted online. To be... For full info follow application link.
The University recognizes and values the importance of diversity and inclusion in enriching the employment experience of its employees and in supporting the academic mission. The University is committed to attracting and retaining employees with varying identities and backgrounds.
The University of Minnesota provides equal access to and opportunity in its programs, facilities, and employment without regard to race, color, creed, religion, national origin, gender, age, marital status, disability, public assistance status, veteran status, sexual orientation, gender identity, or gender expression. To learn more about diversity at the U: http://diversity.umn.edu.
Refer to ID 79119718 when applying |
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