73 results for Accounts Payable Specialist in Baltimore, MD

Accounts Payable Specialist We have a permanent opportunity for an Accounts Payable Specialist in Baltimore, Maryland. Key Responsibilities:<ul><li>Process customer credit applications promptly and accurately.</li><li>Maintain detailed records of customer credit accounts.</li><li>Address customer inquiries with professionalism and efficiency.</li><li>Monitor customer accounts to ensure timely action and resolution.</li><li>Accurately enter invoices for payment processing.</li><li>Prepare vendor checks for mailing and handle ACH payments.</li><li>Manage weekly check runs and ACH payments, ensuring all entries are recorded in accounting software.</li><li>Organize and maintain filing systems for inventory and financial documents.</li><li>Produce daily, weekly, and monthly financial reports as needed.</li><li>Ensure compliance with established financial policies and procedures.</li><li>Provide courteous and professional service to clients, vendors, and visitors</li></ul>

Accounts Payable Specialist Robert Half has a new direct-hire opportunity for an Accounts Payable Specialist for a growing organization in the Pikesville, MD area. The ideal candidate will have strong organizational skills and full-cycle accounts payable experience. Candidates should have experience in maintaining a database of financial information and be able to recognize and solve any problems that may arise. Candidates with proven experience in high volume environments are encouraged to apply. Please apply to this posting or reach out to Cody Marshall at Robert Half to learn more. Responsibilities<ul><li>Review and record invoices from vendors to ensure accuracy in billing</li><li>Process full-cycle accounts payable</li><li>Manage company vendors and new vendor set-up process</li><li>Have knowledge of approved vendors and policies to avoid paying unauthorized invoices and expenses</li><li>Maintain 1099s and generate report at year end</li><li>Special accounting projects as assigned</li></ul>

Accounts Payable Specialist We are offering a permanent employment opportunity for an Accounts Payable Specialist in Middletown, Delaware. This role is within the construction industry and will be based on site. As an Accounts Payable Specialist, you will focus on processing vendor invoices, managing payments, maintaining vendor relationships, reporting expenses, and reconciling accounts. Additionally, you will handle administrative duties including scheduling, customer service, document management, and compliance support. Responsibilities: • Accurately process vendor invoices, ensuring they are correctly coded and entered into the accounting systems. • Schedule and issue payments promptly and reconcile accounts to ensure accuracy. • Communicate effectively with vendors regarding payment status, discrepancies, and account updates. • Maintain a detailed record of company expenses and ensure compliance with company policies. • Perform monthly and quarterly reconciliations for accounts payable, credit cards, and petty cash. • Coordinate appointments, meetings, and travel arrangements for management when required. • Serve as the point of contact for client inquiries, address concerns promptly or forward them to the appropriate personnel. • Maintain and organize company records, project documentation, and forms with high attention to detail. • Assist with reporting, licensing renewals, and document filing to meet compliance standards.

Accounts Payable Specialist We are looking for a highly organized and detail-oriented Accounts Payable Specialist to join our team in Washington, District of Columbia, 20005, United States. As an Accounts Payable Specialist, you will handle invoice processing, payment reconciliations, and vendor communications while utilizing Sage Intacct and Bill.com systems to ensure accurate financial transactions. You will also contribute to maintaining financial records and supporting audit and reporting tasks. Responsibilities • Process and record vendor invoices in Sage Intacct and Bill.com, ensuring proper coding and compliance with internal policies • Manage the accounts payable ledger and maintain accurate financial documentation • Facilitate payment transactions, including ACH, checks, and wire transfers, while adhering to payment schedules • Communicate with vendors to address and resolve payment discrepancies effectively • Collaborate with internal teams to ensure proper expense documentation and ledger coding • Support month-end close processes by preparing reconciliations and assisting with financial reporting • Contribute to audit preparation by organizing and providing necessary documentation • Monitor accounts payable systems for accuracy and perform regular data reviews

Accounts Payable Specialist A construction company in upper Silver Spring is seeking an Accounts Payable specialist for a temp-hire opportunity.Duties include:<ul><li>Coding, matching, batching, and entering invoices</li><li>Cutting checks</li><li>Handling vendor inquiries</li><li>Processing 1099’s</li><li>Reconciliations</li></ul>

Accounts Payable Specialist Our client in Annandale is seeking a talented Accounts Payable Specialist to join their team.

Accounts Payable Specialist Our client in Chantilly is seeking a talented accounts payable specialist to join their team.

Accounts Payable Supervisor/Manager We are on the hunt for a skilled Accounts Payable Supervisor/Manager to be part of our team in Washington, District of Columbia. The role entails overseeing the processing of customer applications, maintaining accurate customer records, and resolving customer inquiries. As an Accounts Payable Supervisor/Manager, you will also be expected to monitor customer accounts and take appropriate action when necessary. AP Manager candidates with NetSuite are highly encouraged to apply. Responsibilities:• Oversee the accurate and efficient processing of customer credit applications• Responsible for the setup of new vendors within our ERP System• Handle the processing of credit card reconciliations, EFTs & ACHs• Manage the processing of high volume full cycle invoices for vendors• Resolve discrepancies with payments and vendor inquiries• Train and lead Accounts Payable staff• Track monthly accruals and variance in vendor payments• Carry out monthly close out for the Accounts Payable Department• Oversee the coding, matching, batching, and processing of checks and ACHs• Handle the processing of 1099s and W9s All interested candidates in the Accounts Payable Manager opportunity and other fulltime opportunities in Accounting Operations please send your resume to Justin Decker via LinkedIn

Accounts Payable Accountant We are in search of an Accounts Payable Accountant to join our team in Washington, District of Columbia. The role primarily involves managing accounts payable, processing customer applications, and maintaining accurate records. This role is crucial to our operations in the industry. Responsibilities: • Oversee and manage accounts payable efficiently• Process customer credit applications with precision and speed• Maintain accurate customer credit records • Leverage Microsoft Excel for invoice processing and account reconciliation• Monitor customer accounts and take necessary actions• Handle invoice processing, including coding invoices• Carry out check runs in a timely and accurate manner• Resolve customer inquiries promptly and professionally • Ensure all account records are up to date and accurate• Collaborate with other team members to ensure smooth operations. All interested candidates in this Accounts Payable Specialist opportunity and other full-time opportunities in Accounting Operations please send your resume to Justin Decker via LinkedIn.

Accounts Payable Manager We are offering an exciting opportunity for an Accounts Payable Manager to become a key part of our team in Reston, Virginia. In this role, you will be at the forefront of managing our Accounts Payable and International Invoice Processing Teams. Your focus will be on ensuring the efficient processing of cash disbursements, safeguarding firm assets, and maintaining compliance with IRS guidelines. Responsibilities: • Oversee the daily operations of the Accounts Payable team and International Invoice Processing Team • Safeguard firm assets through the implementation of fraud prevention measures and internal controls • Ensure compliance with IRS guidelines in all cash disbursements processed • Manage the development and maintenance of the departmental budget • Act as a liaison to firm leadership and other departmental leaders for Accounts Payable support • Foster positive relationships with both internal and external customers, responding to inquiries and issues in a timely manner • Monitor the performance of Accounts Payable systems and act as a point of contact for testing and troubleshooting • Promote workflow automation and quality control within the team • Oversee the management of contracts for AP resources • Lead the team through departmental goal setting, performance tracking, and long-term growth strategies.

Accounts Payable Clerk We are offering an exciting opportunity for a detail-oriented and proactive Accounts Payable Clerk to join our team in the construction industry. In this role, you will play a crucial part in ensuring the accuracy, efficiency, and compliance of our accounts payable processes across multiple entities while contributing to the success and growth of the Accounting Department. Responsibilities:<ul><li>Invoice Processing: Accurately process vendor invoices, ensuring proper documentation and compliance with established procedures.</li><li>Discrepancy Resolution: Communicate with internal teams and external vendors to identify and resolve invoice discrepancies promptly and effectively.</li><li>AP Aging Reports: Monitor and manage multiple AP aging reports, following up on outstanding items to guarantee timely resolution.</li><li>Vendor Reconciliations: Conduct vendor statement reviews and reconciliations, addressing discrepancies and reporting any concerns to the AP Manager.</li><li>Vendor Database Management: Maintain and update the vendor database, including W-9 forms, while ensuring compliance with payment terms and regulations.</li><li>Sales Tax Administration: Review sales tax on invoices and submit appropriate exemption certificates as required.</li><li>Third-Party Software Utilization: Use third-party AP software for streamlined workflows, processing ACH/autopay invoices and entering payments efficiently.</li><li>Month-End/Year-End Closing: Perform closing procedures related to accounts payable, ensuring accuracy and timeliness for monthly and yearly financial reporting.</li><li>Inbox Management: Monitor and manage the Accounts Payable email inbox, addressing all correspondence promptly.</li><li>Process Optimization: Support the enhancement of AP workflows and systems to improve operational efficiency.</li><li>Audit Support: Provide documentation and reports as needed to facilitate audit processes.</li><li>Special Projects: Assist with special accounting projects and perform additional duties assigned to support the Accounting Department’s needs.</li></ul>

Accounts Receivable Specialist Our client in Fairfax is seeking a talented Accounts Receivable Specialist to join their team.

Accounts Receivable Specialist Our client in Sterling is seeking a talented accounts receivable specialist to join their team

Accounts Payable Clerk We are seeking a detail-oriented Accounts Payable Clerk to join our team. In this role, you will be responsible for processing invoices, managing vendor accounts, and performing financial reconciliations to support the smooth operation of the accounts payable function. This is an excellent opportunity for an accounting professional who thrives in a fast-paced, collaborative environment and is committed to accuracy and efficiency. Responsibilities:<ul><li>Process and verify invoices, ensuring accurate allocation to the appropriate accounts and cost centers.</li><li>Investigate and resolve invoice discrepancies while maintaining accurate billing and payment records.</li><li>Manage vendor payments in accordance with company policies and established timelines.</li><li>Reconcile company credit card transactions, ensuring proper documentation for financial accuracy.</li><li>Maintain organized and up-to-date records to support audits and month-end financial reconciliations.</li><li>Respond promptly to vendor inquiries and resolve payment-related issues efficiently.</li><li>Complete vendor credit applications and maintain all required documentation, including W-9s and subcontracts.</li><li>Provide accurate financial data and reports to support internal teams as needed.</li><li>Ensure compliance with all applicable financial regulations and internal company policies.</li><li>Assist with month-end closing activities to support timely and accurate financial reporting.</li></ul>

Accounting Clerk We are offering a permanent employment opportunity for an Accounting Clerk in Baltimore, Maryland. The person in this role will be a vital part of our team, providing support through clerical bookkeeping tasks. The industry we operate in is fast-paced and requires a meticulous individual to carry out data entry and invoice processing tasks efficiently. Responsibilities • Provide support in managing client accounts, ensuring all records are accurate and up-to-date • Execute data entry tasks, ensuring all financial data is accurately recorded • Assist in the reconciliation of account balances, identifying and resolving any discrepancies • Handle accounts payable and accounts receivable tasks, ensuring all transactions are processed in a timely manner • Manage billing processes, ensuring invoices are sent out and payments are received promptly • Utilize QuickBooks for various accounting tasks, including uploading invoices from client software • Process invoices, ensuring all client invoices are correctly uploaded into QuickBooks • Use Microsoft Excel to maintain financial data and generate reports when necessary.

Office Manager Robert Half is hiring for an Office Manager for a professional services firm based in Annapolis, MD. This role will provide both administrative and operational accounting support to the business. Please apply or reach out to Cody Marshall at Robert Half for more information. This is a direct-hire position that offers strong room for advancement and learning in the company. Responsibilities<ul><li>Administrative Support:</li><li>Manage the front office, greet clients, answer phone calls, and respond to general inquiries.</li><li>Coordinate schedules, meetings, and appointments for staff and executives.</li><li>Order office supplies and ensure the office environment is well-maintained and organized.</li><li>Assist in organizing company events, conferences, and employee activities as needed.</li><li>Ensure that office equipment is functioning properly and arrange for repairs as necessary.</li><li>Communication & Coordination:</li><li>Act as the main point of contact for vendors, clients, and contractors.</li><li>Ensure that office communication (emails, memos, etc.) is clear and consistent.</li><li>Support office staff in day-to-day tasks and administrative activities.</li><li>Assist with human resources tasks such as employee onboarding, benefits administration, and maintaining personnel records.</li><li>Accounts Payable & Receivable:</li><li>Handle accounts payable and receivable processes, ensuring that all invoices are paid on time and all incoming payments are recorded accurately.</li><li>Reconcile bank statements and credit card transactions, and maintain accurate financial records.</li><li>Billing and invoicing for clients</li></ul>

Office Manager We are offering a permanent employment opportunity for an Office Manager in MC LEAN, Virginia. This role involves managing front office operations within the Service industry. The workplace is dynamic and requires a detail-oriented individual with exceptional organizational and communication skills. This position is onsite from Monday to Friday. Responsibilities:• Overseeing front office operations and ensuring efficient workflow.• Coordination with vendors for office supplies and maintaining an adequate stock inventory.• Utilizing QuickBooks for supporting invoicing and maintaining financial records.• Assisting the Director with various administrative tasks as needed.• Ensuring accurate scanning and filing of important documents.• Handling inbound calls and providing excellent customer service.• Implementing and maintaining Accounts Payable (AP) and Accounts Receivable (AR) procedures.• Employing basic bookkeeping skills to ensure accurate financial reporting.• Utilizing Microsoft Office and QuickBase for efficient office management.• Managing Medicaid billing processes effectively.

Accounting Manager/Supervisor Our client is a national non-profit organization that is currently seeking an Accounting Manager to join their team. The company offers a hybrid work environment, flexible schedule, and good work-life balance. This is a newly created position within the organization, and this is a great opportunity to make an immediate impact on the department and organization. Reporting to their Controller and working closely with the CFO, you will be responsible for overseeing the company's financial statements, supervising accountants, and ensuring accurate financial reporting. Your role will also include handling payroll processing, preparing journal entries, and serving as the main contact for external auditors.. Responsibilities• Oversee the preparation and analysis of comprehensive financial statements in accordance with GAAP and organizational policies.• Mentor and supervise accountants, providing detail oriented development opportunities and reviewing their work.• Handle bi-weekly payroll review and ensure accuracy in payroll processing.• Timely preparation of adjusting journal entries for accurate financial reporting.• Reconcile and post iMIS batches (A/R-membership system) on a timely basis.• Ensure timely and accurate bank deposits.• Approve monthly bank and investment account reconciliations to ensure accurate financial reporting.• Oversee the weekly processing of accounts payable (hard copy checks and EFT).• Collaborate with the Director of Finance/Controller in preparing annual audit and Form 990 schedules and information.• Facilitate a smooth audit process as the primary liaison for external auditors and address any audit findings.• Assist in the development of budgets and financial forecasts to support financial planning efforts.• Maintain and strengthen internal controls to safeguard assets, mitigate financial risks, and improve operational efficiency.• Stay updated with changes in accounting standards and best practices for compliance and efficiency in financial processes.• Support finance leadership in strategic initiatives, special projects, and process improvements to optimize financial operations.

Accounting Manager We are in looking for a meticulous and focused Accounting Manager or Assistant Controller to join our Full Time Engagement Practice situated in Washington, District of Columbia. In this role, as a full-time Consultant, you will primarily take charge of supporting the client's full cycle accounting ensuring the accuracy of financials and timely financial reporting. Responsibilities:• Support day-to-day accounting functions including reconciliations, financial reporting, and close.• Oversee work product of staff including GL, AP, and AR staff.• Maintain and update customer credit records regularly.• Resolve any inquiries promptly and professionally.• Utilize accounting software systems effectively for all accounting functions.• Assist in auditing tasks as required.• Utilize NetSuite for various accounting and reporting tasks.• Support the team during systems implementation, particularly with NetSuite including data integrity testing and/or User Acceptance Testing.

Bookkeeper Exciting Bookkeeper opportunity with a high-growth construction company in Rockville, MD. As the Bookkeeper, you will be tasked with managing full-cycle accounting operations, ensuring financial accuracy, optimizing business processes, and ensuring overall operational efficiency. Bookkeeper Duties & Responsibilities: • Accurately and efficiently process customer credit applications.• Maintain precise records of customer credit.• Resolve customer inquiries in a timely and detail oriented manner.• Monitor customer accounts and take appropriate action when necessary.• Oversee daily business operations to ensure efficiency and compliance with industry standards.• Implement process enhancements to optimize workflow and improve productivity.• Coordinate and track project schedules, ensuring all projects are completed on time.• Oversee logistics of equipment and materials, tracking usage and procurement to maintain cost efficiency.• Ensure adherence to safety regulations and compliance with local, state, and federal construction codes.• Manage Accounts Payable and Accounts Receivable, payroll, and job cost tracking using QuickBooks.• Oversee weekly invoicing, prepare Commercial AIA Invoicing, and track collections.• Establish and enforce a structured collections process for overdue accounts.• Generate weekly AR/AP and job cost reports for executive review.• Prepare and process deposits, maintaining accurate financial records.• Oversee HR functions, including recruitment, onboarding, performance management, and compliance.• Maintain employee records, benefits administration, and payroll processing.• Track and log employee work hours for construction projects, ensuring payroll accuracy.• Develop and implement company policies to support growth, compliance, and employee engagement.• Foster a positive company culture, ensuring high levels of employee satisfaction and retention.

Bookkeeper FulltimeLocation: Middletown, DEWork Model: 4 Days onsite, Friday work from HomeSalary: $55,000 -$70,000/Year Job Summary: We are seeking a detail-oriented and organized Bookkeeper to manage our company’s financial transactions. The ideal candidate will maintain accurate financial records, ensure compliance with relevant regulations, and support the overall financial health of the business. This role requires strong analytical skills, attention to detail, and the ability to work independently. Key Responsibilities: • Record day-to-day financial transactions and complete the posting process.• Maintain and reconcile general ledger accounts.• Prepare and issue invoices, manage collections, and follow up on outstanding payments.• Reconcile bank and credit card statements.• Assist in payroll processing and ensure accurate records of employee payments.• Prepare financial reports, including profit and loss statements, balance sheets, and cash flow statements.• Monitor financial transactions to ensure accuracy and compliance with company policies.• Assist in preparing tax filings and liaising with accountants as necessary.• Maintain organized and updated financial records.Qualifications:• Proven experience as a bookkeeper or in a similar financial role.• Proficiency in accounting software such as QuickBooks, Xero, or similar platforms.• Strong understanding of bookkeeping and accounting principles.• Excellent attention to detail and problem-solving skills.• Strong organizational and time management abilities.• Proficiency in Microsoft Office Suite, particularly Excel.• Knowledge of financial regulations and compliance requirements.• Associate or Bachelor’s degree in Accounting, Finance, or a related field experience preferred.• Certification such as Certified Bookkeeper (CB) is a plus. Compensation:• Competitive salary based on experience.• Benefits package may include health insurance, retirement plans, and paid time off. If you are a meticulous professional with a passion for numbers and financial management, we encourage you to apply and become a vital part of our team.

Accounting Clerk Our client in Herndon is seeking a talented accounting clerk to join their team.

Accounting Manager/Supervisor We are looking for an experienced Accounting Manager/Supervisor to join our team in WASHINGTON, District of Columbia. In this role, you will oversee general accounting operations, manage payroll and accounts payable, and ensure the accuracy of financial transactions. You will also be tasked with coordinating and reviewing analyses and preparations of schedules and reconciliations, as well as maintaining the fixed asset system and related subsidiary records. Responsibilities • Oversee the general accounting operations to ensure accuracy of financial transactions • Supervise and monitor payroll and accounts payable activities • Assist with year-end financial audits, tax preparations, and regulatory filings • Coordinate and review analyses and preparation of schedules and reconciliations of general ledger accounts and subsidiary records • Maintain the fixed asset system and related subsidiary records, ensuring proper transaction disclosure and assess existence through physical inventory performance • Support Incurred Cost Submissions, internal rates/pools, and reconciliation • Implement, document, and maintain adequate and effective internal control policies and procedures • Drive process improvements around the efficiency, timeliness, and accuracy of month-end close and reporting cycles • Ensure compliance with all applicable laws, rules, and regulations (GAAP, CFR, CAS, tax, etc.) • Identify issues and make recommendations to management for resolution or mitigation.

Bookkeeper Robert Half has a new direct-hire opportunity for a Bookkeeper in the Beltsville, MD area. The ideal candidate will be responsible for performing general and operational accounting duties. This position will give you the opportunity to grow your accounting knowledge and experience. This role sits on site full-time Monday-Friday. Please reach out to Cody Marshall at Robert Half for more information. Essential Functions<ul><li>Reconcile bank accounts monthly; verify deposits, and address inquiries from banks</li><li>Accounts payables and receivables</li><li>Communicate with third-party vendors regarding financial matters</li><li>Assist with month-end close responsibilities</li><li>Post prepaid and accrued expenses journal entries</li><li>Assist with reconciliations</li><li>Complete special projects and other duties as assigned</li></ul>

Bookkeeper We are offering a contract to hire employment opportunity for a Bookkeeper based in Washington, District of Columbia. In this role, you will be entrusted with the responsibility of maintaining financial records, processing transactions, and ensuring financial data accuracy. The industry we operate in is dynamic and fast-paced, making it a challenging and rewarding workplace. Responsibilities: • Safeguard financial information by completing database backups• Keep track of all financial transactions by accurately recording them• Perform bank reconciliations to ensure accuracy• Employ QuickBooks for managing and processing financial data• Regularly reconcile accounts payable and receivable• Take charge of data entry tasks related to bookkeeping• Utilize Microsoft Excel for managing data and creating reports• Manage payroll operations ensuring accuracy and timeliness• Oversee the month-end close process• Collaborate with team members and liaise with vendors as necessary to resolve issues

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