Job Description

The Executive Assistant to the Office of the Mayor is a key member of the Mayor E. Denise Simmons's team. The successful candidate will be committed to achieving the Mayor's goals of increasing accessibility, engagement, and delivery of high-level constituent services for the Office. Reporting to the Mayor's Chief of Staff, the Executive Assistant will be the primary point of contact for constituents working with the Mayor's Office. In addition, the Executive Assistant will collaborate with the Mayor's team on special projects/events, provide administrative support, and assist with managing the day-to-day operation of the Mayor's office. Specific duties include, but are not limited to, the following:

Greet and receive visitors in-person or via email/telephone in a professional, courteous, and service-oriented manner
Provide excellent customer service and serve as a resource for constituents and other contacts by answering and/or redirecting questions and forwarding communications, as appropriate
Assist with scheduling meetings for the Mayor and other staff members
Input information into a computer; conduct research and compile data as necessary
Draft and submit resolutions and proclamations
Staff and represent the Mayor at both onsite and offsite events, including some evenings and weekends
Provide administrative support to Mayor's Office staff, including but not limited to: scheduling meetings, ordering supplies, setting up events, preparing and breakdown of meeting spaces
Run errands, sort, and send mail, process expenses
Other related duties, responsibilities and projects as assigned by the Chief of Staff or Mayor
Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

MINIMUM REQUIREMENTS:      

College degree required, Bachelor's degree in related field preferred
Minimum 1-3 years of experience working in an administrative capacity in a professional office setting performing duties similar to those listed above
Strong organizational skills, previous scheduling experience, ability to prioritize competing responsibilities and multitask
Excellent oral and written communication skills; strong attention to detail, particularly in preparation of written correspondence
Highly adaptable and sensitive to working with diverse (race, ethnicity, age, generation, gender, gender identity, sexual orientation, religious/spiritual beliefs, disability and more) populations
Ability to work collaboratively and seamlessly in a team
Cambridge is a diverse City representing a variety of languages and cultures, familiarity and/or fluency in multiple languages is a plus
Demonstrated knowledge of and experience working with MS Office Suite (primarily Outlook, Word, and Excel)
Social media management experience a plus
The City of Cambridge's workforce, like the community it serves, is diverse.   Applicants must have the ability to work and interact effectively with individuals and groups with a variety of identities, cultures, backgrounds, and ideologies.
PHYSICAL DEMANDS/WORK ENVIRONMENT:

Ability to access, input, and retrieve information from a computer
Ability to answer telephones and multi-task
Ability to bend, squat, reach and stretch
Work is conducted primarily in an office environment but must have the ability to travel to meetings in other offices or facilities, as well as attend outdoor events in public space
SUMMARY OF BENEFITS:

Competitive health, dental, and vision insurance
Vacation and Sick leave eligible
Sick Incentive Pay Eligible
3 Personal days
14 Paid Holidays
Management Allowance, $2700 year
City employee transportation benefits (T-Pass reimbursement, Bluebikes membership, EZRide Shuttle)

REQUIRED DOCUMENTS:

Please upload the below documents to complete your application:

Resume
Cover Letter

How To Apply

Apply here: https://phe.tbe.taleo.net/phe02/ats/careers/v2/viewRequisition?org=CAMBRIDGEMA&cws=37&rid=741 Please contact Lisa at MassHire for assistance at: lchakalos-ryan@mhmncc.com