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Senior Administrative Associate for Advancement Operations

Posting Details

Position Information

Fiscal Year 2024-2025
Position Title Senior Administrative Associate for Advancement Operations
Classification Title Administrative Assistant II
Department University Advancement
Posting Number R250042
Posting Link https://www.ubjobs.buffalo.edu/postings/56291
Employer Research Foundation
Position Type RF Clerical/Technical
Job Type Full-Time
Appointment Term
Salary Grade N.7
Posting Detail Information

Position Summary
The University at Buffalo is seeking a highly organized and detail-oriented Senior Administrative Associate to support the Division of University Advancement, specifically the Operations team. Reporting to the Associate Vice President for Advancement Operations, this role provides essential administrative and project management support to key functional areas, including Advancement Services, Prospect Research, Talent Management, Donor Relations & Stewardship, and Communications.

This is an exciting opportunity for an experienced administrative professional with strong interpersonal skills, a high level of discretion, and the ability to manage multiple priorities in a fast-paced environment.

Key Responsibilities:

  • Serve as a key liaison within University Advancement and across university departments, including the President’s and Provost’s offices, deans, and senior leadership.
  • Manage a complex calendar for the Associate Vice President, coordinating meetings and ensuring materials are prepared in advance.
  • Oversee expense management, travel arrangements, and reimbursements.
  • Assist in the creation of executive-level reports, presentations, proposals, and policies.
  • Support annual planning and tracking of divisional goals.
  • Coordinate donor-related requests and recognition activities.
  • Strong proficiency in Microsoft Office Suite (Excel, PowerPoint, Word) and experience with CRM databases preferred.
  • Exceptional written and verbal communication skills, with strong proofreading ability.
  • Ability to interact professionally with diverse internal and external stakeholders.

This position offers a collaborative and engaging work environment within one of the nation’s premier public research universities. If you are a proactive and resourceful administrative professional looking to make an impact, we encourage you to apply!

Division of University Advancement
At the University at Buffalo, our Division of University Advancement plays a pivotal role in advancing our mission. With the historic $1 Billion Boldly Buffalo campaign recently concluded in June 2024, where more than 80,000 alumni and donors generously contributed, we’re on the cusp of greatness. Our goal? To propel UB into the top 25 of national public research universities within the next decade. As part of our team, you’ll build strong connections with alumni and donors worldwide, shaping the future of our institution. Join us and be part of a team that changes the world!
Minimum Qualifications
  • Associate’s degree required
  • A minimum of 4 years of experience in a fast-paced, professional office environment.
  • Exceptional interpersonal skills with a professional demeanor and strong presentation abilities.
  • Sound judgment and the ability to engage effectively with diverse internal and external stakeholders.
  • Demonstrated discretion and confidentiality in handling sensitive matters.
  • Strong technical proficiency, with expertise in Microsoft Office programs, including Excel and PowerPoint. Experience with CRM databases preferred.
  • Meticulous attention to detail and a commitment to accuracy.
  • Ability to manage complex scheduling with foresight and efficiency.
  • Excellent organizational, multi-tasking, and project management skills.
  • Strong written and verbal communication skills, including advanced proofreading abilities.
  • Proven ability to work independently with minimal supervision while effectively prioritizing tasks.
Preferred Qualifications
Physical Demands
Salary Range $50,000 - $60,000
Additional Salary Information The salary range reflects our good faith and reasonable estimate of the possible compensation at the time of posting, the role and associated responsibilities, and the experience, education, and training of the selected candidate.
Work Hours
Monday – Friday
37.5 hours per week
Campus South Campus
Posting Alerts
Special Instructions Summary
Is a background check required for this posting? No
Background Check Notification
Contact Information

Contact's Name Judith Mackey
Contact's Pronouns
Contact's Title Human Resources Officer
Contact's Email jmackey@buffalo.edu
Contact's Phone 716-645-1526
Posting Dates

Posted 03/19/2025
Deadline for applicants Open Until Filled
Date to be filled 04/07/2025
References

Number of references required 3
Reference Cutoff Date
Instructions to Applicant

Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * Please indicate your current employment affiliation with the University at Buffalo.
    • Faculty
    • Faculty Student Association (FSA)
    • Research Foundation Employee
    • State Classified
    • State Professional
    • UB Foundation
    • TA/GA
    • Student
    • No Current Employment Affiliation
  2. * How did you first hear about this employment opportunity?
    • AcademicKeys.com
    • CareerExposure.com
    • CareerWomen.com
    • Chronicle of Higher Education
    • DiversitySearch.com
    • GoogleJobs.com
    • HERCjobs.org
    • HigherEdJobs.com
    • IMDiversity.com
    • Indeed.com
    • LinkedIn.com
    • MBACareers.com
    • Conference
    • Personal Referral
    • UBJobs.buffalo.edu
    • Other

Documents Needed To Apply

Required Documents
  1. Cover Letter
  2. Resume
Optional Documents