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Attorney Assistant
Date Posted: 05/01/2024
Job #: 3072047
Location: Denver
Schedules and maintains timekeepers' calendars. Schedules meetings with
clients and colleagues in different time zones around the world.
Interacts directly with a wide variety of clients in a friendly, helpful,
and professional manner. Responds to customer/client requests promptly.
Identifies and responds to client issues and problems in a timely manner.
Seeks feedback and follow-up, as appropriate.
Reviews and triages attorney emails and phone calls. Reduces administrative
burden on assigned attorneys so they can maximize time spent on client
matters.
Maintains lawyer-client contact information, including adding clients to
marketing lists and maintaining other pertinent information in the Firm's
client contact database program.
Opens new matters and generates client conflict checks. Drafts and maintains
client engagement letters.
Inputs, reviews, edits, and closes timekeepers' time entries through
the Firm's web-based time entry program.
Handles monthly client billing (paper and electronic billing). Review
billing proformas for accuracy and completeness. Monitors client budgets and
completes spreadsheets comparing spend to budget. Performs client, matter
and timekeeper inquiries, and narrative edits. Works directly with clients
to ensure they have the information they need to pay bills on time.
Prepares timekeepers' expense reports in a timely manner. Arranges for
payment of vendor invoices or checks to be drawn and charged to appropriate
client/matter numbers.
Coordinates travel arrangements through in-house Travel Department. Maintains
...
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