Job Description

Government Contract Billing & Reporting Coordinator
Job description
The Government Contract Billing & Reporting Coordinator is the key to
efficient and effective billing operations. This position is responsible for
the billing and reporting activities that are required by our public sector
contracts and grants. This position works closely with our accounting
team, our Director of Business and Contracts and our Program staff. The
Coordinator will be involved in the preparation of Government Grant
Proposals, Invoicing and Reporting.
To be successful, this position must gain working knowledge in all facets
of the program and accounting operations, be able to enter and retrieve
information to/from our agency data bases which collect client services
data, as well as our accounting and billing programs.
Duties include:
Primary Responsibilities:
¿ Prepare monthly and quarterly invoices to funders. Collect the necessary
backup to support the invoices.
¿ Facilitate the flow of financial data and program information between our
internal staff and our outsourced accounting partners.
¿ As requested, work with the funders to adjust or support invoices as
necessary.
¿ Work with the Senior and Program staff to prepare mandatory reports to
funders.
¿ Inform management and compile reports/summaries on activity areas
¿ Research, track and restore accounting or documentation problems and
discrepancies
¿ Enter key data of financial transactions in database
¿ Reconcile accounts in a timely manner
Requirements and Qualifications:
o Solid understanding of basic bookkeeping
o Proven ability to manage accounting financial records
o A knack for numbers
o Hands-on experience with spreadsheets and accounting software
o Ability to produce quality work in a consistent manner.
o Ability to produce the quantity of work necessary to complete
deliverables of position.
o Ability to interact with co-workers, clients, and vendors in an
articulate, pleasant, courteous, and business-like manner.
o Ability to work under pressure.
o Ability to work independently, as well as part of a team.
o Adaptability to changing demands.
o Maintaining invoices and backup included contract records and
correspondence. Ability to create, monitor and track expenses in
contract budgets.
o Effective problem-solving skills.
o Excellent communication, organization, and multi-task management
skills.
o Ability to work both on and off site.
o Comfortable with Excel, Word, Google docs/sheets.
o Knowledge of Quickbooks, Salesforce, ETO (Bonerra) and Housubg
and Urban Development’s (HUD) HMIS would be a plus.
o High degree of accuracy and attention to detail.
o Ability to maintain confidential information and meet deadlines.
Reporting Structure:
¿ This position reports to the DIrector of Business & Contracts with close
interaction with the Chief Operations Officer
Additional Qualification Requirements:
To perform this job successfully, an individual must be able to perform each
essential function in a satisfactory manner. The requirements listed above
are representative of the knowledge, skill and/or ability required.