RESEARCH OPERATIONS SPECIALIST |
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As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem-solving skills and dedication to build stronger minds and a healthier world.
UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits and natural beauty. While this position is open until filled, the priority application date to apply and to be considered is May 14th, 2024 . Together with world-class partners, the University of Washington’s College of Engineering is developing a new generation of innovators. A national leader in educating engineers, each year the College turns out new discoveries, inventions, and top-flight graduates, all contributing to the strength of our economy and the vitality of our community. As a College of Engineering employee, you can help create a real impact for our students, faculty, friends, and fellow staff while joining a community of innovators committed to building a culture where all members thrive, are valued, and feel a sense of belonging. The CoE Office of Research is housed in the College of Engineering Dean's Office. The office manages ~ $170M in annual research expenditures for the College of Engineering. The office ensures that the College's research is conducted in a creative, efficient, and ethical manner and fosters best practices for integration research with the College's educational goals, as well as the College's commitment to Diversity, Equity, and Inclusion. As a departmentalized college, this position is expected to help support the mission of the CoE Office of Research to accelerate the translation of engineering discoveries into societal impact. Balancing compliance with service, this position helps promote the College's strategic commitment to engineering excellence for the public good. We develop critical resources and infrastructure to help faculty move their discoveries forward through partnerships both internally (with other UW colleges, schools, institutes, and centers), and externally (with other universities, industries, nonprofits, and national laboratories). The CoE Office of Research has an outstanding opportunity for a Research Operations Specialist position. Responsibilities include serving as the college’s electronic grant certificate (eGC1) reviewer and approver, processing service agreements, contracts, and other non-award agreements, and managing various research administrative functions. The College of Engineering Research team actively promotes and supports research programs, facilitates the inception of new College research initiatives, and aids faculty in securing research funding by assisting with proposal review while providing support to the Vice Dean. This position will play a vital role in planning and implementing strategic initiatives aimed at reducing the administrative burden for researchers and creating new efficiencies for proposal and contract submissions. The position plays a crucial role in ensuring the smooth functioning of the CoE Office of Research. This role is responsible for supporting various research activities and compliance efforts while they actively engage in contact and agreement reviews, ensuring that all legal and regulatory requirements are met. They will strategically assess current research activities and compliance efforts to identify areas for enhancement and efficiency gains. This will involve conducting regular audits to ensure adherence to legal and regulatory requirements, proactively identifying potential issues, and implementing corrective measures as needed. They will be charged to implement systems for tracking and analyzing data related to research and contracting activities and compliance metrics. This data will provide insights to inform decision-making processes for identifying opportunities for continuous process improvement. Administrative functions, such as organizing and maintaining records, managing schedules, and coordinating communication, are also part of their responsibilities The Research Operations Specialist plays a key role in monitoring the office's shared inbox, efficiently handling inquiries, and directing them to the appropriate channels. Their attention to detail and understanding of research administration processes contribute to the overall effectiveness of the COE Office of Research, allowing researchers and staff to focus on advancing their work while adhering to compliance standards. The College of Engineering is a departmentalized unit and oversees nine departments and one school. The College houses numerous engineering research facilities, IT services, and the Collaboration Core (an administrative unit to support interdisciplinary institutes, centers, and facilities), and partners broadly to serve a broad range of UW schools and colleges, external institutions, and industries. The College also provides educational programs and training to strengthen career development among faculty and other researchers. The Research Operations Specialist position plays a crucial role in liaising with researchers and grant administrators in all the CoE units and supports the Senior Director of Research with research administration and agreement processes. DUTIES AND RESPONSIBILITIES Research Administration: - Significant Financial Interest - Conflict of Interest - Human Subjects - Animal Care - Export Control - Correct Facilities and Administrative (F&A) rates for activity locations, etc. - Consult with Principal Investigators (PI) on appropriate multi-unit cost sharing as needed. - Certifications (Certs) and Representations (Reps) - Non-standard intellectual property (IP) waivers - F&A Waivers - PI approval requests, etc. Agreements & Contracts: Other Duties as Assigned: MINIMUM REQUIREMENTS Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration. ADDITIONAL REQUIREMENTS DESIRED QUALIFICATIONS Application Process: The application process may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Work Authorization, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select “Apply to this position”. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment, you will be prompted to do so the next time you access your “My Jobs” page. If you select to take it later, it will appear on your "My Jobs" page to take when you are access ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed. |
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Committed to attracting and retaining a diverse staff, the University of Washington will honor your experiences, perspectives and unique identity. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable and welcoming. The University of Washington is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, protected veteran or disabled status, or genetic information. To request disability accommodation in the application process, contact the Disability Services Office at 206-543-6450 or dso@uw.edu. Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington state law. |
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RESEARCH OPERATIONS SPECIALIST