BROWN COUNTY CLERK OF COURTS

BROWN COUNTY, OHIO

COURT OF COMMON PLEAS DIVISION

MUNICIPAL COURT DIVISION

TITLE DIVISION

                                                               POSITION DESCRIPTION

Position:  Deputy Clerk     FLSA Status:  Non-Exempt

Work Hours:  40 Hours per Week    Civil Service Status:  Unclassified

Lunch:  30 Minutes           Employment Status:  Full-Time    

Pay Range: $17.00 - $20.00 per hour                                    Probationary Period:  Six Months

Supervisor:  Chief Deputy Clerk    Effective Date:   

Nature of Work in this Class

The primary purpose of a Deputy Clerk is to accurately maintain, docket and journalize the filings of the Court, assign costs, receive and distribute monies, execute Orders of the Court, issue and maintain automobile, watercraft and mobile home titles, administer daily bank deposits, accurately maintain reports, and perform any other such duties of the Clerk as defined in the Ohio Revised Code.

Qualifications and Requirements

Any combination of education, training, and work experience which indicates possession of the minimum requirements for the position as contained herein.

Licensure and Certification Requirements

None, except as may be required by government standards for employment accreditations.

Working Conditions and Physical Demands

Business office/Courtroom setting with moderate noise.  An employee in this position may frequently deal with unpleasant or discourteous individuals as well as unpleasant and confidential material.  Work involves extended periods of movement and/or remaining in a stationary position.

Essential Functions

• Accurately file, docket, maintain, and preserve the filings of the Court.
• Accordingly execute the orders of the Court.
• Issue and maintain automobile, watercraft and mobile home titles.
• Receive and collect monies owed to the Court or other parties of interest.
• Issue cost bills to the appropriate agencies or parties.
• Accurately disburse monies to the appropriate agencies or other parties of interest.
• Responsible for accurate daily banking deposits.
• Accurately administer and maintain reports.
• Take charge of juries (both petit and grand).
• Appropriately administer the processing of United States Passports.
• Provide applicable information to the public as requested.
• Maintain the confidentiality of sensitive material.
• Answer telephones and prioritize calls.
• Maintain professional, courteous, and effective communication with employees, officers of the court, other agencies, and the public.
• Sign for delivered packages for office personnel.
• Administer daily mailings.
• Maintain a list of inventory.
• Perform such other duties as may be assigned by direct or indirect supervisors (ex, Judges).

To perform this job successfully, an individual must be able to perform each of the previous functions satisfactorily.  The following requirements are representative of the knowledge, skill, ability and physical and environmental conditions required of the employee in this position.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Requirements

• Knowledge of court procedure and practices
• Knowledge of legal terminology
• Knowledge of the law and government regulation as it may apply to the position
• Ability to establish work priorities
• Ability to manage time and responsibilities effectively
• Ability to interact and relate tactfully with the public, judges and other officers of the Court
• Ability to fluidly read, write, speak and understand the English language
• Possession adequate mathematical skills to properly discharge duties of the position
• Honesty and integrity in following the rules of the judicial code
• Ability to exercise independent judgment and use logic and reasoning to effectively solve problems
• Ability to adhere to matters of confidentiality
• Ability to maintain composure even in difficult situations
• Ability to cope with mental and emotional challenges of the position
• Ability to operate standard office equipment
• Sufficient visual and hearing ability to effectively perform tasks relevant to the position
• Adhere to the ethical and procedural guidelines set forth in the Policy and Procedure Manual of the Brown County Clerk of Courts Office