Learn more about working at Mount Auburn Hospital
Medical Secretary
Watertown, Massachusetts
Organization Facility: Mount Auburn Hospital Category: Clinic Management Job ID: JR36455 Date posted: 11/29/2023Job Type: Regular
Time Type: Full time
Work Shift: Day (United States of America)
FLSA Status: Non-Exempt
When you join the growing BILH team, you're not just taking a job, you’re making a difference in people’s lives.
Job Type:
RegularScheduled Hours:
40Work Shift:
Day (United States of America)Job Description SummaryBILH Primary Care
521 Mount Auburn St.
Watertown, MA 02472
The Medical Secretary (or Medical Assistant) role is now eligible for a $1,500 sign on bonus. Important Details: Bonuses are paid out in $500 increments at 30 days, 6 months and at the 1 year anniversary. To be eligible, you must be a non-BILH employee or a previous eligible employee who returns to BILH after 1 year. Employee must be in good standing to receive the bonus at the time of payment. All bonuses are subject to applicable taxes. This program is subject to change at any point.
A variety of medical secretarial functions are performed accurately, appropriately, and in a timely manner according to departmental standards, policies, and procedures.
Job Description:
Essential Duties & Responsibilities (including but not limited to):
1. Types a variety of memos, manuscripts, correspondence, reports, minutes, schedules, and forms.
2. Maintains billing for surgical workload and outside vendors.
3. Answers telephone, screens calls, refers to the appropriate individual or takes messages.
4. Performs data entry from the transcription of surgical pathology and autopsy reports.
5. Maintains the inventory of office supplies.
6. Maintains records for the department according to all regulatory agencies and departmental policies and procedures.
7. Maintains records of journals and books contained in the Pathology Library.
8. Sends out surgical specimens for special testing, and records information.
9. Opens and distributes departmental mail daily.
10. Determines appropriate SNOMED and ICD9 codes for Pathology specimens.
11. Reports to Lead Pathology Secretary and Lab Administrator.
Minimum Qualifications:
1. Thorough knowledge of medical terminology required, excellent typing/computer skills, normally acquired through the completion of an Associate's degree in a medical secretary program or equivalent.
2. At least one year of medical secretarial experience and office experience are preferred.
3. Need excellent communication skills, including good auditory abilities.
Physical Requirements & Environment:
1. Generally works in an office environment with some limited exposure to odors, toxins, and other hazardous substances in the laboratory.
2. Works under constant time deadlines.
3. Performs data entry with repetitive hand movement and visual concentration at video display terminal to review and enter data.
4. Complies with precautions, as defined by Infection Control staff, in patients/materials requiring isolation.
Position Summary:
A variety of medical secretarial functions are performed accurately, appropriately, and in a timely manner according to departmental standards, policies, and procedures.
Essential Duties & Responsibilities (including but not limited to):
Types a variety of memos, manuscripts, correspondence, reports, minutes, schedules, and forms. Maintains billing for surgical workload and outside vendors. Answers telephone, screens calls, refers to the appropriate individual or takes messages. Performs data entry from the transcription of surgical pathology and autopsy reports. Maintains the inventory of office supplies. Maintains records for the department according to all regulatory agencies and departmental policies and procedures. Maintains records of journals and books contained in the Pathology Library. Sends out surgical specimens for special testing, and records information. Opens and distributes departmental mail daily. Determines appropriate SNOMED and ICD9 codes for Pathology specimens. Reports to Lead Pathology Secretary and Lab Administrator.
FLSA Status:
Non-ExemptAs a health care organization, we have a responsibility to do everything in our power to care for and protect our patients, our colleagues and our communities. Beth Israel Lahey Health requires that all staff be vaccinated against influenza (flu) and COVID-19 as a condition of employment. Learn more about this requirement.
More than 35,000 people working together. Nurses, doctors, technicians, therapists, researchers, teachers and more, making a difference in patients' lives. Your skill and compassion can make us even stronger.
Equal Opportunity Employer/Veterans/Disabled
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If you’re looking for a career where you can make a difference and explore your potential, Beth Israel Lahey Health is the place you belong. Our system includes a network of hospitals, physician practices, outpatient centers, and other healthcare facilities and we offer a broad range of careers in direct patient care, environmental services, registration, finance and many other fields. We are focused on providing compassionate and personalized healthcare with a strong reputation for clinical excellence and research and offer diverse opportunities for career growth and development. Conveniently, we have many locations in communities across Eastern Massachusetts and Southern New Hampshire.
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