POLK COUNTY APPLICATION MUST BE COMPLETED FOR ALL POSITIONS - DO NOT USE "APPLY" BUTTON AS IT WILL RESULT IN INVALID APPLICATION PROCESS - THE POLK COUNTY APPLICATION CAN BE FOUND AT: https://newtools.cira.state.tx.us/upload/page/3595/Polk County Employment Application.pdf

Job Description: SECRETARY I

CLASS NO. 102                 EEOC CATEGORY: Administrative Support

PAY GROUP: 107                FLSA: Non-exempt

SUMMARY OF POSITION:

Provides effective and efficient general secretarial duties for a designated supervisor and/or 
other staff members within a county department.

ORGANIZATIONAL RELATIONSHIPS:

1. Reports to: Designated departmental supervisor.
2. Directs:  This is a non-supervisory position.
3. Other:   Has regular contact with other departmental employees, employees in other county 
departments, organizations, agencies outside county government, and the general public.

EXAMPLES OF WORK:
Essential Duties*
Performs direct secretarial support services for designated supervisor and/or other staff members;

Establishes and maintains manual and/or computerized office files and records;

Performs receptionist duties, including greeting the public, answering the telephone, taking 
messages, and providing information;

Responds to routine inquiries about the program(s) administered by the department and may be 
assigned primary responsibility for processing work relating to a specific function;

Types reports, letters, statements, memos, statistical reports, and other documents as requested;
Performs copying functions using standard office copier(s);

Maintains various records on departmental activities; Receives and is accountable for funds;
Schedules meetings, appointments, interviews, training sessions, etc., and maintains up-to-date
calendar of these events;

Prepares a variety of mail-outs (i.e., certified, bulk, express);

Gathers information for and prepares various reports in standardized format(s) on program or 
project activities;

Uses personal computer, word processor, and/or terminal which accesses central computer to prepare, 
develop, and/or maintain forms, rosters, mailing lists, mail out, reports, letters, memos, manuals, 
contracts, etc.;
Receives, sorts, and distributes incoming mail, and stuffs, seals, and posts outgoing mail; 
Maintains up-to-date knowledge of regulations and policies that effect the department; Makes 
mathematical calculations by hand or using a calculator;
Other Important Duties*

May maintain central files or a departmental library;

May maintain an inventory of supplies and equipment and notifies supervisor when they need to be 
reordered; and

Performs such other duties as may be assigned.

REQUIRED KNOWLEDGE, SKILLS, AND ABILITIES:

Skill to:  operate modern office equipment, including electric typewriter and copy machine; and 
operate a calculator, and a personal computer, or terminal accessing central computer using 
standard word processing software packages. Recommended typing speed is 40 net words per minute 
with a high degree of accuracy. Appointed Department Heads are required and Elected Officials are 
strongly encouraged to utilize job related skills testing in the application process.

Ability to:  apply correct business English, spelling, punctuation, and arithmetic; establish and 
maintain effective working relationships with other county departments or offices, employees of 
outside agencies and organizations, and the general public; understand and follow oral and written 
instructions and to request clarification when needed; and interact effectively with persons of all 
ages from a variety of socioeconomic backgrounds.

ACCEPTABLE EXPERIENCE AND TRAINING:
High school graduation, or its equivalent, with secretarial and computer courses, including typing, 
plus at least one year of secretarial experience (college or business school training may be 
substituted equally for work experience);
or any equivalent combination of experience and training which provides the required knowledge, 
skills, and abilities.

CERTIFICATES AND LICENSES REQUIRED:
Certification as a Notary Public preferred.

Applications are accepted for posted positions only.  If you are applying for more than one position, you must complete a separate application for each position. A resume and/or other documents will not be accepted in lieu of a completed application, however, you may submit a resume and/or additional documents with completed application.
Notice: Any position which requires the ability or skill to type must also have a typing test.  You may take a typing test at your local Work Force Center or you may contact our office to schedule for the test to be administered at 602 East Church Street, Livingston, Texas.  All applications and typing scores will be considered valid for 180 days.
**Non Law Enforcement - All applications submitted for employment with Polk County must complete the background consent form listed at https://www.co.polk.tx.us/page/polk.Jobs.Openings and submitted with the application or it is not considered complete.