Job Listing
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| Job ID: 13948301 |
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| Job Location: |
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| How to Apply: | To see employer contact information, log in or register. |
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| Job Title: | Administrative Assistant (Principal Office & Admin Specialist) |
| Work Type: | Work Days: Work Vary: Yes , Shift: Other, Hours Per Week: 40, Work Type: Regular |
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| Salary Offered: | Unspecified |
| Benefits: | Unspecified. |
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| Physical Required: | Unspecified |
| Drug Testing Required: | Unspecified |
| Education Required: | High School Diploma/GED |
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| Experience Required: | Unspecified |
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| Required Skills: | Please see the job description for information about required job skills. |
| Preferred Skills: |
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| Job Description: |
Job ID359820
LocationTwin Cities
Job FamilyLR-Clerical
Full/Part TimeFull-Time
Regular/TemporaryRegular
Job Code1826
Employee ClassAFSCME Unit 6 - Clerical
About the Job
The Department of Psychiatry & Behavioral Sciences is looking for a full-time Administrative Assistant (Principal Office & Administrative Specialist) to join our team.
The person will be responsible for providing administrative support for the department's communication needs, including social media posts and newsletters, assisting with the upkeep of our website, sending the department bulletin, administrative tasks, and other duties as assigned. The ideal candidate is a reliable, detail-oriented, inclusive team member with excellent communication skills. All software, processes, and procedures are taught on the job; we need someone willing to learn and be a part of the communications team. If this is you, we strongly encourage you to apply as you may be the right candidate for this role.
This position provides on-the-job training on all tools and resources used in day-to-day responsibilities.
Job Duties/Responsibilities:
* Communications (60%)
Support the maintenance and upkeep of the department website and intranet pages
Edit and send out the department bulletin, plus any targeted 'Breaking News.'
Update and maintain lists used to send targeted communication materials
Support communications meetings
Post directed information to our Social Media channels
Post departmental events through internal channels
* Admin Support (15%)
Prepare drafts of Letters of Recommendation/Support as requested
Serve as admin support when required, such as greeting guests, assisting with meeting set up/take down, distribution of documents, and organizing materials
Take minutes in meetings
Set up technology in conference rooms for meetings, manage recordings, and support virtual meetings
Prepare expense reimbursements and request checks for payments when needed
Other duties as assigned
* Event/Guest Coordination (15%)
Arrange travel logistics (hotel, airfare, etc.) for all Distinguished Visiting Lecturers (DVLs) for the monthly Grand Rounds series.
Coordinate meeting schedules, meals, and other necessary arrangements for DVLs
Assist in the marketing and outreach of large external Continuing Medical Education (CME) events, such as logistics, reimbursements and honorarium
Be on hand to assist and resolve technical issues in virtual meetings
Assist with planning and arranging large departmental events, including photo slideshows and presentation slide decks.
* Distinguished Visiting Lecture Grand Rounds Administration (10%)
Support documentation required for continuing education credits offered in events
Serve as admin support for Grand Rounds Committee, maintaining the schedule and speaker itineraries
Update Grand Rounds continuing education portal
Reserve conference rooms for events
Order, setup and clean up food for events
Book a restaurant for faculty/guest lecturer dinner
Preparer honorarium, disclosure forms and expense reimbursements
Qualifications
Required Qualifications:
*High School Diploma/GED and two years of related office and administrative experience. Training/education may be substituted for some of the years of experience. Computer experience is required.
*Independently motivated with a willingness to learn new skills and technical tools as directed
*Ability to balance multiple assignments and deadlines
*Demonstrated strong communication (oral and written), interpersonal, and project management skills
*Excellent organizational, project, time management, and problem-solving skills
*Adaptable and flexible
*Experience and/or commitment to working with a diverse group of people
*Demonstrated ability to take initiative and work independently and under the direction of a supervisor
*Successful candidates must be creative and attentive to department and faculty needs, perform at a high level of discretion, integrity, and confidentiality
Preferred Qualifications:
*Experience using features of Microsoft Office and calendar management
*Willingness to learn Adobe Photoshop and Adobe Premiere Pro
*Willingness to learn basic website editing
About the Department
The Department of Psychiatry & Behavioral Sciences consists of an outstanding team of researchers, clinicians, and educators who provide world-class expertise in psychiatric illness, treatment, scholarship, and scientific discovery.
Our mission is to:
Create and disseminate new knowledge in the science of mental health
Provide effective and innovative clinical care programs to alleviate the suffering of mental illness and promote mental resilience
Train the next generation of interprofessional experts who will be leaders in Minnesota and beyond
Engage in compassionate and vigorous outreach and advocacy on issues relevant to psychiatric illness, treatment, and research
You can find more information on our website at .
Benefits
Working at the University
At the University of Minnesota, you'll find a flexible work environment and supportive colleagues who are interested in lifelong learning. We prioritize work-life balance, allowing you to invest in the future of your career and in your life outside of work.
The University also offers a comprehensive benefits package that includes:
Competitive wages, paid holidays, and generous time off
Continuous learning opportunities through professional training and degree-seeking programs supported by the
Low-cost medical, dental, and pharmacy plans
Healthcare and dependent care flexible spending accounts
University HSA contributions
Disability and employer-paid life insurance
Employee wellbeing program
Excellent retirement plans with employer contribution
Public Service Loan Forgiveness (PSLF)
Financial counseling services
Employee Assistance Program with eight sessions of counseling at no cost
Please visit the for more information regarding benefits.
How To Apply
Applications must be submitted online. To be considered for this position, please click the Apply button and follow the instructions. You will be given the opportunity to complete an online application for the position and attach a cover letter and resume.
Additional documents may be attached after application by accessing your "My Job Applications" page and uploading documents in the "My Cover Letters and Attachments" section.
To request an accommodation during the application process, please e-mail employ@umn.edu or call (612) 624-8647.
Diversity
The University recognizes and values the importance of diversity and inclusion in enriching the employment experience of its employees and in supporting the academic mission. The University is committed to attracting and retaining employees with varying identities and backgrounds.
The University of Minnesota provides equal access to and opportunity in its programs, facilities, and employment without regard to race, color, creed, religion, national origin, gender, age, marital status, disability, public assistance status, veteran status, sexual orientation, gender identity, or gender expression. To learn... For full info follow application link.
The University recognizes and values the importance of diversity and inclusion in enriching the employment experience of its employees and in supporting the academic mission. The University is committed to attracting and retaining employees with varying identities and backgrounds.
The University of Minnesota provides equal access to and opportunity in its programs, facilities, and employment without regard to race, color, creed, religion, national origin, gender, age, marital status, disability, public assistance status, veteran status, sexual orientation, gender identity, or gender expression. To learn more about diversity at the U: http://diversity.umn.edu.
Refer to ID 78381644 when applying |
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