Document Control Specialist

Spectraforce Technologies Inc - Marysville, OH

Posted: 4/21/2024 - Expires: 7/20/2024

Job ID: 272601437

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Job Description

Document Control Specialist

3+ Months

Marysville, OH

Qualifications:

High school diploma or comparable work experience

3+ years in a professional office environment

Analytical skills and ability to use O365 for data analysis and research

Ability to meet deadlines and understand time issues

Ability to prioritize and work with co-workers, supervisors and customers

Ability to resolve customer issues and take responsibility for work performed

Knowledge of records software systems, scanners, filing, storage & disposal procedures

Expert proficiency in computer skills esp. when using records tracking system or quick retrieval, filing & storage of files

Excellent customer service skills, professional attitude and appearance a must

Good communication skills (written, read and verbal)

Problem solving skills to recognize and solve daily, non-routine problems and continually improve processes

Organization skills to maintain a smooth flow of work and be able to respond promptly to customers

Valid Driver's License

Clean driving record without serious infractions

Physical Demands:

Physical activity required including bending, reaching, lifting, and prolonged periods standing

May lift and/or move up to 50 pounds

Making daily package deliveries

Responsibilities:

Run report for delivery schedule

Efficient and accurate delivery/pickup of documents

Update inventory status

Communicate any issues with deliveries (delivery location changes)

Support physical inventory activities (File bridge end user support)

Perform complex database queries to track records and meet internal customer needs

Support preparation of documents to send for imaging

Support daily quality checks for imaging

Support disposal process of records eligible for destruction

Provide feedback if work instructions / procedures need to be updated

Assist with document retention schedules

Periodic review of OH Records Reps

Ensures Departments are following the Company Policy on Document Retention.

Monitor and coordinate delivery and pick-up of records with current vendors

Must be able to manage their own project load, multitask & prioritize accordingly

Must be able to communicate with clients to meet their needs

Perform additional duties as assigned by supervisor

Maintain Confidentiality of Client documents

SPECTRAFORCE is an equal opportunity employer and does not discriminate against any employee or applicant for employment because of race, religion, color, sex, national origin, age, sexual orientation, gender identity, genetic information, disability or veteran status, or any other category protected by applicable federal, state, or local laws. Please contact Human Resources at nahr@spectraforce.com if you require reasonable accommodation.

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Job Summary

Employment Type:: Full Time Employee
Job type:: Federal Contractor
Skill Based Partner:: No
Education Level:: High school graduate
Work Days:: Mon, Tue, Wed, Thu, Fri
Job Reference Code: 79152776
Salary: N/A
Licenses / Certifications:: N/A; Applied Math: 4; Graphic Literacy: 4; Workplace Documentation: 5

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Document Control Specialist

Spectraforce Technologies Inc - Marysville, OH

Job Description

Job Summary