Principal Financial Management Analyst

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Principal Financial Management Analyst

Salary

$71,280.68 - $105,674.29 Annually

Location

(Metro Square) Saint Paul, MN

Job Type

Full Time

Remote Employment

Flexible/Hybrid

Job Number

2024-00374

Department

21B01-Finance/Admin

Opening Date

04/23/2024

Closing Date

5/6/2024 11:59 PM Central

Basic Function

The current vacancy is in the Finance Department.  The eligibility list created by this vacancy may be used to hire other vacancies in the department.

To review and analyze financial activities for a service team to ensure compliance with legal guidelines and establish fiscal procedures; to advise departments concerning finance office practices; to prepare fiscal reports as necessary; and to perform related duties as assigned. (This class differs from lower level financial management titles in that employees would require less supervision and be assigned duties relating to the largest or most complex aspects of fiscal reports. Also, employees at this level would be assigned special projects by the Director of Finance, and would be more likely to represent the office at meetings with other departments or external agencies.)


Flexible Workplace
This position is identified under the designation of ‘flex work eligible’, meaning that the employee can formally opt to be in-office full-time or work a flex schedule in which at least two-days per week are performed in office and other days can be performed in a remote-first environment. Regardless of selection, the position carries expectations regarding on-site responsibilities and will require schedule flexibility beyond the minimum expectations set forth in the county’s flexible workplace policy. To view Ramsey County’s Flexible Workplace policy, go to: Flexible Workplace policy 

If an internal candidate is selected, salary will be set in accordance with the personnel rules (i.e., promotion, transfer, or voluntary reduction).

To view or print a copy of the complete Ramsey County job (class) description for this position, go to: Job Descriptions. Once at this page, you can browse the alphabetical list or search for a job description.

Examples of Work Performed

  1. Promote a diverse, culturally competent, and respectful workplace. 
  2. Serve as a strategic partner to service team controllers, finance department leadership, and department/service team leaders. Complete analysis to support strategic financial decision making.
  3. Review annual budget requests prepared by service teams and departments by analyzing documentation with respect to applicable financial factors (such as previous funding levels, inflation, departmental cost and revenue projections, departmental analysis of the financial impact of planned program changes, and other relevant financial conditions) in order to develop recommendations on the appropriateness of departmental requests.  
  4. Prepare and review all budget recommendations and related documents, along with all required supporting documentation, for supervisory review and subsequent submission to the county manager and county board; attend budget hearings to provide information and respond to questions concerning budget requests.
  5. Provide consultation and monitor departmental budget administration activities by reviewing, analyzing, and approving budget transactions such as expenditures, transfers, budget adjustments; reviewing and approving write-off of accounts that are deemed uncollectible and other departmental financial transactions; advise departments on a range of issues including risk management, contract management, procurement, vendor relationships, and personnel rules.  
  6. Review, analyze, and approve various transactions such as contingent transfers, contracts, purchase of service agreements, and new program requests prepared by departments to ensure compliance with legal guidelines and established fiscal procedures before submission to county board or county board committees; occasionally provides information at county board or committee meetings as needed.  
  7. Work with service team contacts who draft Requests for Board Action (RBA) to ensure the department has provided adequately in its budget for the service/program described in the RBA or is requesting appropriate authority to increase funding, and additional full-time equivalents, if relevant, to make the service/program possible. 
  8. Review and approve Personnel Authorization Request (PAR) forms, Professional Service agreements, work with department contacts and payroll staff to ensure the budgeted complement is loaded into the HR payroll system for the new calendar year and that departments are staying within the parameters of their budgeted complement and personnel services appropriations.
  9. Prepare documents for the state auditors and work directly with them; respond to their requests and questions by providing documentation and information.
  10. Prepare reports, schedules, and tables relating to departmental financial activities to document financial conditions and to comply with external reporting requirements; prepare financial statements that become a part of county-wide Annual Comprehensive Financial Report (ACFR); plan and prepare the county-wide Indirect Cost Allocation Plan in compliance with federal guidelines in order to recover indirect costs from state and federal governments.
  11. Prepare the biennial Capital Improvement Program (CIP) budget and budget books. 
  12. Review and approve journal entries into Aspen; provide consultation to departments related to journal entries including descriptions, supporting documentation, and review and/or enter budget changes into the Hyperion system; prepare budget adjustments, journal entries, and budget documents as necessary for departments that don’t have accountants.   
  13. Review and approve contracts related to assigned departments for purchase of services or goods as well as revenue and grant agreements.
  14. May be responsible for serving on internal and external boards or committees directly related to department assignment; represent the finance department at meetings with outside agencies or other county departments.
  15. Assist in the development, writing and maintaining of procedure manuals for accounting, budgeting, and capital improvements that are in conformance with laws, county board resolutions, and policies.
  16. Provide training, direction, and guidance to Accountant I and II level positions on the budget team.
  17. Perform special projects as assigned.

 

(The work assigned to a position in this classification may not include all possible tasks in this description and does not limit the assignment of any additional tasks in this classification.  Regular attendance according to the position’s management approved work schedule is required.)

 

ESSENTIAL FUNCTIONS: 1, 2, 3, 4, 5, 6, 7, 8, 9, 10, 12, 13, 14, 15, 16, 17.

 

Minimum Qualifications

Education:  Bachelor's Degree in Accounting, Economics, Business Administration, Public Administration or related field.
 
Experience:  Four years as a Budget & Accounting Analyst 1 or equivalent financial experience
 
Substitution:  Any combination of related education and related experience totaling 8 years is required. A Master’s Degree in Accounting, Economics, Business Administration, Public Administration or a related field may substitute for up to two years of experience.
 
Certifications/Licensure:  None.

 

Exam/Screening Process Information

The examination process will consist of the following section with each section weighted as indicated:
Training and Experience Rating = 100%

The examination for Principal Financial Management Analyst will consist of a training and experience rating, comprised of the questions in the attached supplemental questionnaire. Not all applicants who meet the minimum qualifications will pass the training and experience rating.  The rating on this supplemental questionnaire will depend on your answers to the questions – do not mark “see resume” or “see work history” as a response. Please answer all your questions clearly and completely.  Failure to respond could affect your score and final rank on this examination.

The names of all applicants who filed a properly completed application and passed the examination/screening process shall be placed on the eligible list for an employment opportunity as a Principal Financial Management Analyst.  This list will be certified to the appointing authority which may use this list to conduct interviews to fill a vacancy. Candidates will remain on the list for 3 months or until hired, whichever occurs first. A notice will be sent to applicants at the time the eligible list is posted, informing them that the list has been posted and their rank on the list.

Veteran's Preference:  This is a classified position requiring an open, competitive selection process.  Veteran's Preference points will be applied after a candidate passes the examination process.  Applicants who are eligible for veteran's preference should update their veteran's DD214, and other supporting documents, and submit them as an attachment at the time of application.
 
Criminal Background Checks:  All employment offers are conditioned upon the applicant passing a criminal background check. Convictions are not an automatic bar to employment. Each case is considered on its individual merits and the type of work sought. However, making false statements or withholding information will cause you to be barred from employment, or removed from employment.

E-Verify Participation:  Ramsey County participates in the federal E-Verify program. This means that Ramsey County will provide the Social Security Administration (SSA) and, if necessary, the Department of Homeland Security (DHS), with information from each new employee's Form I-9 to confirm work authorization. If the Government cannot confirm that you are authorized to work, Ramsey County is required to give you written instructions and an opportunity to contact DHS and/or the SSA before taking adverse action against you, including terminating your employment. Employers may not use E-Verify to pre-screen job applicants and may not limit or influence the choice of documents you present for use on the Form I-9.
 
Equal Opportunity Employer:  Ramsey County provides equal access to employment, programs, and services without regard to race, color, creed, religion, age, sex (except when sex is a Bona Fide Occupational Qualification), disability, familial or marital status, sexual orientation or gender identity, public assistance status, place of residence, political affiliation, or national origin. Ramsey County is deeply committed to advancing racial equity and promoting diversity and inclusion within all areas of our workforce.

To print a paper application for this posting click Paper Application. You will need to print this posting and answer the supplemental questions associated with this exam and submit them with your completed paper application.
 
For further information regarding this posting, please contact Megan Simmons at Megan.Simmons@co.ramsey.mn.us 

Ramsey County provides a wide range of employee benefits to support health, well-being, and work/life balance. Benefits eligibility can vary depending on union status/contract language. A summary of benefits is provided below. Detailed information is available for review at https://www.ramseycounty.us/employees/employee-open-enrollment-2024-benefits
 

  • Medical, dental and vision insurance
    • The County contributes a bargained percentage to the medical and dental monthly premium
    • Employees choose from four enrollment tiers: Single, Employee + legally married spouse, Employee + Child(ren), Family
    • Blue Cross Blue Shield Medical insurance – three plan options including a High Deductible Plan with a Health Saving Account offered. Earn up to $20/month in electronic gift cards for each enrolled employee or spouse for wellness activity
    • MetLife Dental Insurance – two plan options offered
    • VSP Vision Insurance – Advantage Plan offered
 
  • Pre-tax Benefit Program
    • Pre-tax medical, dental, vision monthly premium deduction option
    • Dependent and Health Care Flexible Spending Accounts
    • County monthly contribution to a Health Savings Account for employees who elect the High Deductible medical plan
 
  • Paid time off
    • Vacation hours, accrued based on years of service, ranging from 12 to 25 days per year (pro-rated for part-time employees)
    • 11 scheduled holidays and one floating holiday
    • Up to three weeks of 100% paid parental leave, plus additional use of sick time as noted below
    • Sick hours accrued at a rate of three weeks per year, which can be used for medical and dental care; injury or illness for you, your spouse or children; the birth or adoption of a child (up to 80 hours) or the death of a family member (up to 40 hours)
    • Wellness incentive allows conversion of unused sick time to vacation or pay
 
  • Retirement benefits
    • Pension - The county contributes at least 7.5% of your salary to your pension, depending on bargaining unit. Unlike other retirement investments, pension payments are a lifetime benefit once you start collecting payments
    • New employees become vested after five years. For the Police and Fire union, employees are vested after 10 years
    • Deferred compensation - 457(b) account with employer match
    • Health Care Savings Plan - all benefits-eligible employees contribute 1% of gross regular salary to a Health Care Savings Plan account for eligible health care expenses after retirement. Interest accrues tax free. County provides a scheduled contribution after five years of participation
 
  • Transit and parking
    • Fully funded Metropass.
    • Transportation/parking expenses reimbursement account
 
  • Employee well-being
    • Employee assistance program, including telephone counseling, financial counseling, rideshare benefits, etc.
    • Wellness programming
    • Flexible work policy with hybrid work options for eligible positions
 
  • Life Insurance and Disability leave
    • County provided Basic Life coverage - 1x annual salary, minimum $10,000 up to a maximum of $50,000. Optional supplemental coverage available 
    • Long-term Disability – County provided coverage replaces 40% of the employee’s lost income after six months of disability, subject to a $5,000 monthly maximum. Option to purchase an additional 20% income replacement up to $7,500 monthly maximum
    • Short-term Disability – option to purchase 60% income replacement coverage with 30, 60 or 90-day waiting period
 
  • Career development
    • Tuition reimbursement, up to $4,000 per year
    • Online professional development opportunities through the Learning & Development Center
    • County employment qualifies as a public service organization for the Public Service Loan Forgiveness Program
    • Employee resource groups – help employees build connections through common bonds with colleagues

For information about Ramsey County's 2024 benefits, visit: https://www.ramseycounty.us/employees/employee-open-enrollment-2024-benefits

01
Each applicant must complete this supplemental questionnaire as a part of the application screening process. The supplemental questionnaire will be used as a scored evaluation of your knowledge, skills and experience. Provide complete information for each question. Do not write "see resume" as it is not an acceptable answer. The experiences you indicate in your responses will be reviewed and used to determine your eligibility to move forward in the selection process. Select "yes" if you have read and understand.
  • Yes
  • No
02
Have you completed or currently participating in any of the following Public Sector Partnership Programs at Ramsey County? Examples may include a program in partnership with HIRED, Project for Pride in Living (PPL), Ramsey County Workforce Solutions, or an internship (including Right Track Plus), fellowship, limited duration assignment, provisional assignment, temporary opportunity or participating in a work experience like the Young Adult Career Academy, or job shadow experience. Answer No, if none of the above.
  • Yes
  • No
03
Do you have or have you ever held a professional license?
  • Yes
  • No
04
If you answered "Yes" to the previous question, please list the type of license(s) and the State or jurisdiction the license is or was held; also indicate the status of your license(s). If this does not apply to you, please write "N/A" in the space provided.
05
Describe in detail any skills and experience you have working with computer systems, including Microsoft Office, budget systems, databases, etc. Include the name of the organization, name of system, your job title and length of time in the position. Do not write "see resume" or "application" If this does not apply to you, write "N/A".
06
How many years of experience do you have in policy research or finance, assisting in organization-wide budget development, fiscal management, and/or policy analysis? Include the name of the organization, your job title, and length of time in the position. Do not write "see resume" or "application" If this does not apply to you, write "N/A".
07
Describe your experience researching and analyzing statutes and rules as it applies to fiscal compliance. How did your research impact fiscal outcomes? Include the name of the organization, your job title, and length of time in the position. Do not write "see resume" or "application" If this does not apply to you, please write "NA" in the space provided.
08
The work performed by a Principal Financial Management Analyst requires daily interaction and problem solving with individuals from a variety of diverse cultural and ethnic groups. Describe your work, training, volunteer and/or lived experiences that demonstrate your cultural awareness in working with persons of diverse populations. Indicate the nature of your interactions with individuals from communities or cultures other than your own. Do not write "see resume" or "application" If this does not apply to you, please write "NA" in the space provided.

Required Question

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