Job Role: Office Administrator & Executive Assistant
Job Summary:
Office Administrator will coordinate office activities and operations while providing clerical and administrative support to senior executives.
Duties/Responsibilities:
- Manages office activities and functions to maintain efficiency and compliance with company policies.
- Performs clerical support with their assigned duties, particularly when more advanced, skilled, or sensitive work is required.
- Manage professional and personal scheduling for CEO & EVP, including agendas, email, phone calls, client management, and other company logistics.
- Coordinate complex scheduling and calendar management, as well as content and flow of information to senior executives.
- Oversees telephone services, email correspondence, and mail distribution.
- Manage senior executives’ travel logistics and activities, including accommodations, transportation, and meals
- Maintains office supplies inventory.
- Maintains professionalism and strict confidentiality with records, documentation, and files, particularly complex or sensitive files.
- Organize team communications and plan events, both internal and off-site
- Performs other related duties as assigned.
Required Skills:
- Excellent verbal and written communication skills.
- Excellent organizational skills and attention to detail.
- Excellent time management skills with a proven ability to meet deadlines.
- Strong supervisory and leadership skills.
- Ability to prioritize tasks and to delegate them when appropriate.
- Ability to function well in a high-paced and at times stressful environment.
- Basic understanding of how to operate standard business equipment.
- Proficient with Google Workspace, Microsoft Office Suite or related software.
Education and Experience:
- High school diploma or equivalent required; Associate degree in office administration or related field preferred.
- At least three years of administrative and clerical experience required.
Physical Requirements:
- Prolonged periods sitting at a desk and working on a computer.
- Must be able to lift up to 15 pounds at times.