Job Listing
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| Job ID: 13965252 |
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| Job Location: |
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| How to Apply: | To see employer contact information, log in or register. |
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| Job Title: | Operations and Finance Supervisor |
| Work Type: | Work Days: Work Vary: Yes , Shift: Other, Hours Per Week: 40, Work Type: Regular |
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| Salary Offered: | Unspecified |
| Benefits: | Unspecified. |
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| Physical Required: | Unspecified |
| Drug Testing Required: | Unspecified |
| Education Required: | Bachelor's Degree |
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| Experience Required: | Unspecified |
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| Required Skills: | Please see the job description for information about required job skills. |
| Preferred Skills: |
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| Job Description: |
Job ID359985
LocationDuluth
Job FamilyAdministration-General
Full/Part TimeFull-Time
Regular/TemporaryRegular
Job Code8208A2
Employee ClassCivil Service
About the Job
***The annual salary range for this position starts at $50,000.00/yr and depends on qualifications***
The International Programs and Services office at the University of Minnesota Duluth campus provides high-quality international programs and support services to the university community to promote campus internationalization initiatives and global engagement. The Operations and Finance Manager is responsible for daily operations, financial direction (with analysis, budgeting, auditing, and compliance), and leadership of the International Program and Services' office. In addition, the Operations and Finance manager is responsible for management of the Passport Acceptance Facility. This is a 100% time, 12-month position.
Job Responsibilities:
Financial Management and Analysis (45%)
Lead departmental and programming budget planning for the International Programs and Services Office and its units; provide advice as needed.
Advise unit leaders on interpretation of University Finance policies
Recommend, create, and implement program specific financial policies
Analyze data related to program expenses and available resources to determine student program fees
Make recommendations and implement changes to programs financial structure to ensure long-term viability and sustainability
Serve as the department contact for the University's financial community
Collaborate with unit leaders regarding payments to faculty for instructing study abroad courses, drafting letters and working with payroll staff to ensure payments are processed correctly
Process departmental and program expense payments and/or reimbursements to vendors, faculty, staff, and students; work with multiple global currencies as needed
Reconcile program budgets, procurement cards, and travel cards; resolving issues as they arise
Request set-up of US and foreign vendors as needed for program success; Prepare cash advances and contracts for professional services
Collaborate with accountant for entering budget data into U of M's systems
Oversee year-end budget close processes
Oversee student billing of program fees; calculating fees for each student depending on the participated programs, housing options, etc.; collaborate with Student Financial Services as needed
Reconcile payroll; verify overall amounts are accurate and charged to the correct EFS strings
Reconcile scholarship awards to funding sources; provide reports as needed to director
Oversee program cancelation and refund policies
Passport Office Oversight and Leadership (20%)
Act as the primary UMD contact for the US State Department and Regional Passport Agency
Serve as lead passport acceptance agent; provide oversight and work direction to other acceptance agents
Oversee passport office operations; staying up to date on regulations, updating office practices as needed, create and submit annual certification application
Directly supervise the Passport Acceptance Agent/Passport Facility Manager
Manage training of other acceptance agents
Manage office budget, reconcile income with expenses, and process deposits
Human Resources and Office Operations (15%)
Oversee office operations; analyze, provide recommendations for improved efficiency and effectiveness, implement changes as needed
Maintain office records and files; determining when to eliminate records according to University and unit records retention policies and schedules
Advise on University policy application, provide training and create related communications
Unit Time and Absence Approver for student workers and serve as backup for staff time and absence requests
Create student worker schedule; provide work direction and continued training for work assignments
Conduct studies, make recommendations, and implement changes regarding space and technology use
Scholarships and Outreach (15%)
Participate in outreach, recruitment, and marketing events to students as well as academic and student service departments
Recommend and implement strategies for student outreach and increasing program enrollments
Lead Study Abroad Scholarship Committee; recruit and train committee members, oversee application process and scoring, recommend awards to director, oversee award letters creation and distribution
Collaborate with other campus offices such as UMD Stores, Business Office, Facilities Management, Student Financial Services, etc.
Collaborate with the University offices across the system such as Office of General Council, Global Programs and Strategy Alliance, the Learning Abroad Center, Office of Student Finance, Purchasing, etc.. as needed
Be available to regularly meet with students to answer questions regarding their study abroad program finances
Other Duties as assigned (5%)
Participate in university groups and outside professional organizations to support growth and professional development
Qualifications
Required:
BA/BS with at least 2 years of experience or a combination of related education and work experience equal to six years.
Preferred:
Familiarity or experience working with international processes in either a business setting or in a higher education institution.
Apply knowledge and skill to a complex set of recurring tasks or activities with emphasis typically on precision, organization, and timeliness of execution.
Benefits
Working at the University
At the University of Minnesota, you'll find a flexible work environment and supportive colleagues who are interested in lifelong learning. We prioritize work-life balance, allowing you to invest in the future of your career and in your life outside of work.
The University also offers a comprehensive benefits package that includes:
Competitive wages, paid holidays, and generous time off
Continuous learning opportunities through professional training and degree-seeking programs supported by the
Low-cost medical, dental, and pharmacy plans
Healthcare and dependent care flexible spending accounts
University HSA contributions
Disability and employer-paid life insurance
Employee wellbeing program
Excellent retirement plans with employer contribution
Public Service Loan Forgiveness (PSLF)
Financial counseling services
Employee Assistance Program with eight sessions of counseling at no cost
Please visit the for more information regarding benefits.
How To Apply
Complete applications must include a resume and cover letter. In order to be considered for this position, please apply before 3/15/2024.
Applications must be submitted online. To be considered for this position, please click the Apply button and follow the instructions. You will be given the opportunity to complete an online application for the position and attach a cover letter and resume.
Additional documents may be attached after application by accessing your "My Job Applications" page and uploading documents in the "My Cover Letters and Attachments" section.
To request an accommodation during the application process, please... For full info follow application link.
The University recognizes and values the importance of diversity and inclusion in enriching the employment experience of its employees and in supporting the academic mission. The University is committed to attracting and retaining employees with varying identities and backgrounds.
The University of Minnesota provides equal access to and opportunity in its programs, facilities, and employment without regard to race, color, creed, religion, national origin, gender, age, marital status, disability, public assistance status, veteran status, sexual orientation, gender identity, or gender expression. To learn more about diversity at the U: http://diversity.umn.edu.
Refer to ID 78532693 when applying |
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