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District Office Accounting Specialist

Please see Special Instructions for more details.

To ensure consistency, fairness, and alignment with our commitment to Diversity, Equity, Inclusion, and Accessibility (DEIA), please submit only the materials specifically requested in this posting (e.g., no personal photos, articles, etc.). Be sure to upload the required documents using the respective document name labels. Uploading extraneous materials, unless explicitly requested, may result in your application not being reviewed. Only complete application packets will be forwarded to the committee.

Application materials sent via mail, fax, or email will not be accepted. All correspondence, including interview invitations, will be communicated via email.

We are dedicated to maintaining the confidentiality of all inquiries, nominations, and applications in the strictest confidence, and we encourage applicants from diverse backgrounds to apply.
  1. Complete online application;
  2. Résumé;
  3. List accounting/ERP systems you have used and note your proficiency. Complete the Table Template and upload to attach to the online application (Link to Table Template: https://pa-hrsuite-production.s3.amazonaws.com/368/docs/50573388.pdf); AND,
  4. Three (3) to five (5) References included within the online application.
  5. Cover Letter (Optional).

Posting Details

Posting Details (Default Section)

Closing Date: 04/07/2025
Open Until Filled Yes
Classification Title District Office Accounting Specialist
Working Title Payroll Accountant
Recruitment Limits
Location District
Pay Information
Range 27 ($5,353.79- $7,751.35) per month based on the 2024 Classified salary schedule. New employees will begin on Step C ($5,353.79) and is non-negotiable. Promoted or transferred employees will be placed as specified in the CBA. This position is FLSA Non-exempt (may accrue overtime). Excellent Benefits are provided to all Contract employees with assignments greater than, or equal to, 50% (0.50 FTE) and all eligible dependents. A temporary probationary period will apply to the employee entering this assignment. The SDCCD Employment Web Page provides a link to employee collective bargaining agreements/handbooks and more information about terms and conditions of employment to include salary and benefits.
Position Equivalent FTE:
1.0 FTE
No. Months: 12 Months
Position Number: 007363
FLSA Status Non-Exempt (accrues overtime)
Position Type Classified
Bargaining Unit AFT - Classified Professionals
Range 27
Department People, Culture, & Tech Services
The Position
Applications are currently being accepted for District Office Accounting Specialist in the People, Culture, and Technology Services Division located at the District Office in Mission Valley. Hours are Monday – Friday, 8am to 5pm, with remote work flexibility after probationary period. Selected candidate must be willing to adjust work days/hours based on the department’s needs.

Please note that an employee may be transferred to any site at the option of the Chancellor.
Classification Description
Click here for description.

If you would like to open the link in a different tab or window, right click and select the option.
Desired Qualifications
Experience & Knowledge:
  • Certified Payroll Professional (CPP) or Fundamental Payroll Certification (FPC)
  • Previous experience in payroll or accounting
  • Understanding of payroll taxes (federal, state, and local), benefits, and deductions
  • Knowledge of various state and local payroll regulations, including tax rates

Technical Skills:
  • Attention to detail – payroll requires accuracy, so a high level of attention to detail is essential
  • Proficiency in Excel (pivot tables, formulas, VLOOKUP) is important for analyzing payroll data and reports
  • A solid understanding of accounting principles and standards (e.g., GAAP) for reconciling accounts and ensuring financial accuracy
Soft Skills:
  • Payroll processing involves handling large amounts of data, so being well-organized helps ensure everything runs smoothly
  • Must communicate effectively with both employees and management, especially regarding payroll-related queries
  • Ability to quickly identify and resolve discrepancies in payroll is vital
  • Handle sensitive employee information; discretion and ethical conduct are key
Foreign Degree:
Applicants with foreign degrees from colleges or universities outside of the United States must have their coursework evaluated by a professional association that is a member of the National Association of Credential Evaluation Services (NACES) or Academic Credentials Evaluation Institute, INC.(ACEI). A copy of the evaluation must be submitted with your online application.
Commitment to Diversity:
All applicants must have demonstrated cultural competency and sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds of community college students, faculty and classified professionals.

Click here for the EEO / Diversity / Nondiscrimination – Policies and Procedures
Special Instructions to Applicants:
To ensure consistency, fairness, and alignment with our commitment to Diversity, Equity, Inclusion, and Accessibility (DEIA), please submit only the materials specifically requested in this posting (e.g., no personal photos, articles, etc.). Be sure to upload the required documents using the respective document name labels. Uploading extraneous materials, unless explicitly requested, may result in your application not being reviewed. Only complete application packets will be forwarded to the committee.

Application materials sent via mail, fax, or email will not be accepted. All correspondence, including interview invitations, will be communicated via email.

We are dedicated to maintaining the confidentiality of all inquiries, nominations, and applications in the strictest confidence, and we encourage applicants from diverse backgrounds to apply.
  1. Complete online application;
  2. Résumé;
  3. List accounting/ERP systems you have used and note your proficiency. Complete the Table Template and upload to attach to the online application (Link to Table Template: https://pa-hrsuite-production.s3.amazonaws.com/368/docs/50573388.pdf); AND,
  4. Three (3) to five (5) References included within the online application.
  5. Cover Letter (Optional).
Tentative Timeline (Subject to Amendments)
Position is open until filled
First “Soft” Closing: 4/7/2025
Screening: 4/11/2025 – 4/17/2025
Tallying: 4/18/2025
First Level Interviews via Zoom: 5/2/2025
Second Level Interviews in Person: 5/9/2025
Target Start Date: 6/2/2025
Conditions of Employment:
SELECTED CANDIDATE IS REQUIRED TO COMPLETE THE FOLLOWING PRIOR TO EMPLOYMENT:
  • Submit “official” college transcripts as stated on application (even if a degree is not a requirement for this position); Including Foreign Degree Evaluation, if applicable.
  • Provide a Certificate of Tuberculosis Exam for initial appointment (Note: The certificate must be renewed every 4 years as a condition of continuing employment);
  • Have fingerprints taken by a Live Scan computer at the District’s expense (Clearance must be received prior to first day of employment);
  • Present original documents for proof of eligibility to work in the United States as required by the I9 Employment Eligibility Verification form; AND,
  • Attend a new hire processing appointment in People, Culture, and Technology Services located at the District Administrative Offices.


EMPLOYMENT AFTER RETIREMENT
If you accept a contract (permanent) position with SDCCD and are a retired annuitant with CalPERS or CalSTRS, you must reinstate from your retirement system. Please reference the CalPERS or CalSTRS website for further information.
Additional Information:
EMPLOYEE BENEFITS
SDCCD provides a comprehensive fringe benefit package for its full-time classified employees. The District contributes toward the cost of the premium (including dependent coverage) for the medical insurance plan options. Additional benefits include dental, vision, sick leave, vacation and opportunities for professional development. Contract employees become members of the California Public Employees’ Retirement System (CalPERS) upon appointment.
Posting Number CL01766

Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * I understand that a COMPLETE application packet is required for consideration, which includes the following: 1) All required documents as listed in the special instructions 2) Responses to supplemental questions (clear and detailed responses are required as they will be carefully evaluated to determine the most qualified candidate(s) to be invited for an interview; please do not paste your resume, or put "see resume", or "N/A" or leave blank)
    • Yes
    • No
  2. * I understand that my responses to the application supplemental questions are heavily weighted during the application screening and evaluation process, and responses such as "N/A", "see resume", or no responses will result in deduction of points to my application.
    • Yes
    • No
  3. * We believe that the application and interview process should be a reflection of your skills, insights, and experiences, and we are looking to understand your unique qualifications for the role. I understand that responses ENTIRELY generated by Artificial Intelligence (AI) tools can result in disqualification from the application process.
    • Yes
    • No
  4. * Describe your experience working with processing payrolls; reconciling payroll revolving cash funds, liability accounts such as garnishments and retirement; preparation of payroll tax documents and making payroll tax payments. Please include the number of employees in those payrolls.

    (Open Ended Question)

  5. * Describe a payroll process improvement project you were involved with. Discuss the role you played, the implementation process, and the reason for the improvement including any cost savings.

    (Open Ended Question)

  6. * Discuss specific experience you have working with an Enterprise Resource Planning system (ERP), what business modules you are most familiar with, and if you have direct experience with an ERP implementation. List accounting/ERP systems you have used and note your proficiency.

    (Open Ended Question)

  7. * The District Accounting Specialist is responsible for timely and accurate reconciliation of various general ledger accounts. These reconciliations require detailed knowledge of multiple systems, processes and reporting formats. Please detail the basic steps that you would follow to prepare a monthly reconciliation. Describe what general ledger accounts you have experience in reconciling.

    (Open Ended Question)

  8. * The San Diego Community College District has a very diverse student, faculty and classified professional population with respect to academic, socioeconomic, cultural, disability, gender identity, sexual orientation and ethnic backgrounds. Describe your professional development, community involvement, and professional experience working with these diverse groups.

    (Open Ended Question)

Required & Optional Documents

Required Documents
  1. Résumé
  2. Computer Table 1
Optional Documents
  1. Cover Letter