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6 results for Receptionist in San Antonio, TX

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We are offering a short term contract employment opportunity for a Front Desk Coordinator in the non-profit sector, located in Austin, Texas. The workplace environment will primarily involve front desk and administrative responsibilities.

Responsibilities:
• Managing the organization and presentation of the front desk area.
• Handling incoming phone calls, ensuring they reach the correct individuals or departments, and taking comprehensive messages when required.
• Greeting visitors warmly, guiding them to the appropriate individuals, or providing them with comprehensive information.
• Daily collection and sorting of mail from the front of the HQ building.
• Sending outgoing mail, including certified mail and FedEx.
• Overseeing inventory, ordering supplies, and stocking common areas and breakrooms.
• Maintaining office equipment and supplies.
• Decorating the lobby and breakroom for holidays and events as appropriate.
• Setting up, rotating, and cleaning conference rooms throughout the day for all meetings.
• Managing the conference room calendar and aiding in resolving conflicts as needed.
• Coordinating group lunch orders for internal meetings and customer meetings as requested.
• Liaising with janitorial, vending, and tenant companies for repairs, maintenance, security/building access, fire safety, HVAC, elevator, irrigation, pest control, storage/shredding, etc.
• Managing vehicle maintenance, insurance, gas receipts, registration, and usage.
• Assisting HR with new employee cube/office set-ups including furniture ordering and maintenance, carpet cleaning, door/cube signs, and any other needed materials.
• Ordering business cards for new and existing employees.
• Overseeing employee badging and access.
• Assisting in the planning and execution of company events and initiatives.
• Undertaking other special projects as needed for all departments.

• Proven experience in Administrative Assistance
• Proficiency in using a Multi-Line Phone System
• Experience in offering Concierge Services
• Excellent Customer Service skills
• Proficiency in Data Entry tasks
• Strong Interpersonal Skills
• Proficiency in Microsoft Excel
• Proficiency in Microsoft Outlook
• Proficiency in Microsoft Word
• Proven ability to Organize Files effectively

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Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use.

6 results for Receptionist in San Antonio, TX

Front Desk Coordinator We are offering a short term contract employment opportunity for a Front Desk Coordinator in the non-profit sector, located in Austin, Texas. The workplace environment will primarily involve front desk and administrative responsibilities. Responsibilities: • Managing the organization and presentation of the front desk area. • Handling incoming phone calls, ensuring they reach the correct individuals or departments, and taking comprehensive messages when required. • Greeting visitors warmly, guiding them to the appropriate individuals, or providing them with comprehensive information. • Daily collection and sorting of mail from the front of the HQ building. • Sending outgoing mail, including certified mail and FedEx. • Overseeing inventory, ordering supplies, and stocking common areas and breakrooms. • Maintaining office equipment and supplies. • Decorating the lobby and breakroom for holidays and events as appropriate. • Setting up, rotating, and cleaning conference rooms throughout the day for all meetings. • Managing the conference room calendar and aiding in resolving conflicts as needed. • Coordinating group lunch orders for internal meetings and customer meetings as requested. • Liaising with janitorial, vending, and tenant companies for repairs, maintenance, security/building access, fire safety, HVAC, elevator, irrigation, pest control, storage/shredding, etc. • Managing vehicle maintenance, insurance, gas receipts, registration, and usage. • Assisting HR with new employee cube/office set-ups including furniture ordering and maintenance, carpet cleaning, door/cube signs, and any other needed materials. • Ordering business cards for new and existing employees. • Overseeing employee badging and access. • Assisting in the planning and execution of company events and initiatives. • Undertaking other special projects as needed for all departments.

Office Services Associate We are offering a long term contract employment opportunity for an Office Services Associate to join our team in Austin, Texas. As an Office Services Associate, you will be responsible for a wide array of office and client support tasks, focusing on providing top-tier customer service and maintaining efficient office operations. Responsibilities: • Handle customer inquiries with a detail-oriented approach, ensuring high levels of customer satisfaction. • Provide support for services in hospitality facilities, audio/visual, and reception. • Utilize your skills in digital reprographics, mail, and other office equipment to perform office functions efficiently. • Prioritize workflow to meet deadlines and complete projects in a timely manner. • Maintain accurate logs for all office services work. • Adhere to established procedures and policies, making independent decisions that align with business needs. • Troubleshoot basic equipment problems, placing service calls when needed. • Interact effectively with diverse backgrounds, both within the team and with clients. • Handle sensitive and/or confidential documents and information with care. • Ensure quality assurance on your own work and that of others.

Administrative Assistant Our client is in need of an Administrative Assistant in San Antonio, Texas. This position is within a dynamic work environment where the successful candidate will be responsible for various administrative tasks. Responsibilities:• Accurately and efficiently processing customer documents• Keeping precise records of customer documents• Handling customer inquiries and resolving them promptly• Monitoring customer accounts and initiating appropriate actions• Providing administrative support in a timely and efficient manner• Utilizing skills in Data Entry and Microsoft Excel for various tasks• Working collaboratively within a team to ensure smooth operations• Adapting to a dynamic work environment and handling tasks concurrently• Ensuring customer satisfaction through excellent service delivery• Assisting with other administrative duties as needed.

Adminstrative Assistant We are in search of an Administrative Assistant to enhance our team. Located in San Antonio, Texas, this role is focused on managing and maintaining our company's records. This is a long-term contract employment opportunity. The Administrative Assistant will be tasked with organizing files, retrieving documents when required, destroying outdated files in accordance with policies and regulations, and utilizing various software tools for data entry and report generation. Responsibilities: • Oversee and manage the organization and storage of company records • Retrieve documents as and when required by the team • Handle the destruction of outdated files in line with company policies and legal regulations • Utilize Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook, to create and edit documents, manage email communications, and generate reports or presentations • Employ software tools such as Adobe Acrobat, ADP - Financial Services, A-Systems, Epic Software, IBM AS/400, About Time for various tasks • Answer inbound calls and handle correspondence as part of clerical duties • Create charts and graphs as part of data visualization and reporting • Maintain digital files and ensure their accessibility and security.

Office Services Associate <ul><li>*Utilize appropriate logs to track all office services tasks and activities.</li><li>*Verify job tickets are accurately completed before beginning assignments.</li><li>*Carry out office services duties, primarily focused on reprographics, mail, and intake operations, following established protocols.</li><li>*Adhere to procedures to prioritize and execute tasks in the correct sequence.</li><li>*Maintain clear communication with supervisors or clients regarding job progress or deadline issues.</li><li>*Ensure all tasks are completed within contracted deadlines, including the delivery of finished work.</li><li>*Perform basic troubleshooting of equipment issues and escalate when required.</li></ul>

Administrative Assistant We are offering a long term contract employment opportunity for an Administrative Assistant within our team, based in Austin, Texas. This role primarily revolves around providing exceptional customer service, handling both inbound and outbound calls, and managing data entry tasks. Responsibilities: • Resolve customer inquiries efficiently and professionally• Monitor customer accounts and take necessary actions when needed• Handle inbound and outbound calls with a customer service focus• Efficiently manage email correspondences with customers and team members• Utilize Microsoft Office suite (Excel, Outlook, PowerPoint, Word) for various administrative tasks• Schedule appointments and manage calendars effectively• Ensure all data entry tasks are performed accurately and timely.

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6 results for Receptionist in San Antonio, TX

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