Job Description
Accounts Payable Manager Job Description Title: Accounts Payable Manager Responsible to: Controller Qualifications: Necessary credentials through appropriate educational background and experience; Bachelor's degree (BA) from four-year college or university and two to three years of experience, with prior experience in accounts payable or related financial roles. Job Summary The Accounts Payable Manager oversees the financial processes related to vendor payments, expense reimbursements, and other accounts payable functions within the school or educational institution. Essential Duties Invoice Processing: Supervise the processing of vendor invoices, including verification of accuracy, proper coding, and timely entry into the accounting system. Payment Processing: Coordinate and execute payment processes, including check runs, electronic payments, and wire transfers, while ensuring compliance with school policies and vendor terms. Vendor Management: Maintain positive relationships with vendors, address inquiries and discrepancies promptly, negotiate payment terms when necessary, and resolve any issues or disputes. Expense Reimbursements: Oversee the processing of employee expense reports, ensuring adherence to school policies and timely reimbursement of expenses. Purchase Order Management: Review and approve purchase orders, ensuring proper authorization and alignment with budgetary constraints before goods or services are procured. Month-end Close: Assist in month-end closing activities, such as reconciling accounts payable records, preparing accruals, and providing necessary reports to the finance department. Compliance: Ensure compliance with accounting regulations, school policies, and internal controls related to accounts payable processes, including proper documentation and record-keeping. Process Improvement: Identify opportunities for process improvements, implement best practices, and streamline accounts payable procedures to enhance efficiency and accuracy. Reporting: Generate and analyze accounts payable reports, such as aging reports, cash flow projections, and vendor performance metrics, to support decision-making and financial planning.
