Job Listing
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| Job ID: 14011262 |
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| Job Location: |
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| How to Apply: | To see employer contact information, log in or register. |
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| Job Title: | Temporary Executive Assistant |
| Work Type: | Work Days: Weekdays, Work Vary: No , Shift: First (Day), Hours Per Week: 40, Work Type: Regular |
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| Salary Offered: | Unspecified |
| Benefits: | Unspecified. |
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| Physical Required: | Unspecified |
| Drug Testing Required: | Unspecified |
| Education Required: | |
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| Experience Required: | Unspecified |
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| Required Skills: | See Job Description |
| Preferred Skills: |
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| Job Description: |
<strong>Position Description:</strong>
<br>
<br>The Executive Assistant will provide high-level administrative support to the CEO's Office and support the Board of Directors. This role involves assisting with administrative tasks for other Executive Team members and ensuring efficient operations.<br>
<br>This is a contract position, with the possibility to convert to a permanent or long-term role.<br>
<br>This role has a hybrid work structure with 1-2 days per week on-site in Saint Paul, MN.<br>
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<strong>Responsibilities include, but are not limited to:</strong>
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<br>Executive Support:<ul>
<li>Provide high-level administrative and logistical support to the Office of the CEO, General Counsel, and VP of HR.</li>
<li>Represent the office in written and verbal communications.</li>
<li>Maintain appointment schedule by planning and scheduling meetings and conferences.</li>
<li>Coordinate travel arrangements, including itineraries and expense reports.</li>
<li>Assist in managing and preparing for key deadlines and presentations.</li>
<li>Arrange and manage all materials related to service on boards and committees.</li>
<li>Conduct research to inform decision-makers and initiate new processes to enhance administrative operations.</li>
<li>Process department invoices and monthly expenses, assisting with budget management.</li>
<li>Ensure compliance with federal, state, and local ordinances.</li>
<li>Manage a portfolio of projects and executive office operations to ensure maximum efficiency and productivity.</li>
<li>Provide administrative support and coordinate logistics for the CEO, including maintaining daily schedules, tracking hours, and completing travel and expense reports.</li>
<li>Act as a proxy for the CEO when requested, handling issues, and making decisions in collaboration with Executive Team members.</li>
<li>Manage separate legal entities in partnership with outside general counsel.</li>
<li>Facilitate governance and risk management processes.</li>
<li>Provide subject matter expertise on governance for affiliate entities.</li>
<li>Exercise discretion with confidential information.</li>
<li>Help interpret and implement the CEO's vision and strategic intent.</li>
<li>Assist in prioritizing projects and business impacts.</li>
<li>Manage written communications, brand, relationships, decision-making, and problem-solving on behalf of the CEO.</li>
<li>Represent the CEO in meetings with stakeholders.</li>
<li>Provide timely responses to correspondence and inquiries.</li>
<li>Facilitate project progress and problem-solving.</li>
<li>Establish and track departmental budgets.</li>
<li>Ensure communication between the CEO and the Board.</li>
<li>Manage board member orientation and corporate records.</li>
<li>Coordinate board meetings and activities.</li>
<li>Support the organization's strategic plan and Board engagement.</li>
<li>Contribute to the overall effectiveness of the Corporation.</li>
<li>Support Development operations and IT project management.</li>
<li>Maintain strong working relationships with external stakeholders.</li></ul>Administrative Support:<ul>
<li>Provide administrative support to ensure maximum efficiency and high performance.</li>
<li>Respond to correspondence and inquiries in a timely manner.</li>
<li>Prepare department correspondence and documents.</li>
<li>Support strategic projects and maintain databases.</li>
<li>Perform office tasks and assist with department activities.</li>
<li>Attend meetings and support team activities.</li>
<li>Implement procedures for safety, security, and quality assurance.</li>
<li>Collaborate in a diverse organization through equitable practices and an inclusive culture.</li>
<li>Promote positive public image and relations of the organization.</li>
<li>Perform other assigned duties as necessary.</li></ul>Qualifications and Knowledge, Skills, and Abilities:<br>
<br>Qualifications:<ul>
<li>+10 years of administrative assistant experience.</li>
<li>+5 years of experience supporting high-level executives and multiple staff members.</li>
<li>Experience working with multiple departments or stakeholders.</li></ul>Knowledge, Skills, and Abilities:<ul>
<li>Effective communication skills.</li>
<li>Attention to detail and accuracy.</li>
<li>Ability to maintain confidentiality.</li>
<li>Proficiency in technology and computer skills.</li>
<li>Ability to work with people from diverse backgrounds.</li>
<li>Strong multitasking, critical thinking, and problem-solving skills.</li></ul>Beacon Hill is an Equal Opportunity Employer that values the strength diversity brings to the workplace. Individuals with Disabilities and Protected Veterans are encouraged to apply.<br>
<br>If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/<br>
<br>Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.<br>
<br>Company Profile:<br>
<br>Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.<br>
<br>Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.<br>
<br>Learn more about Beacon Hill Staffing Group and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.beaconhillstaffing.com . <br> <br> We look forward to working with you!<br>
<br>Beacon Hill. Employing the Future (TM)<br>
Refer to ID 1370174-4664 when applying |
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