Job Description
Administrative Support Lead - RI Clin & Tran
Requisition ID
2024-49116
Category
Research
Overview
Provides highly complex administrative support to the Director of the Center including but not limited to: Grant Applications and Management, Accounting Functions, General Support for the Center, Outlook and Calendar Management. The Lead also has supervisory/HR responsibilities for the other departmental support staff.
Why Nationwide Children's Hospital?
The moment you walk through our doors, you feel it. When you meet our patient families, you believe it. And when you talk with anyone who works here, you want to be part of it. Welcome to Nationwide Children's Hospital, Where Passion Meets Purpose.
Here, Diversity, Equity and Inclusion are integrated into our core values and practices. We are passionate about building, sustaining and evolving an inclusive and equitable environment. We are seeking individuals who live these values and want to share their experiences and efforts in support of our collective mission.
We're 14,000 strong. And it takes every one of us to improve the lives of the kids we care for, and the kids around the world we'll never meet. Kids who live healthier, fuller lives because of the knowledge we share. We know it takes a Collaborative Culture to deliver on our promise to provide the very best, innovative care and to foster new discoveries, made possible by the most groundbreaking research. Anywhere.
Ask anyone with a Nationwide Children's badge what they do for a living. They'll tell you it's More Than a Job. It's a calling. It's a chance to use and grow your talent to make an impact that truly matters. Because here, we exist simply to help children everywhere.
Nationwide Children's Hospital. A Place to Be Proud.
Responsibilities
1. Grant Applications and Management:
Ability to read and interpret Program Announcements (PA) or Request for Application (RFA) in order to assist with grant submissions
Ability to read and interpret other grant instructions to assist PI in formatting and submitting grants to any and all institutions
Ability to find information in E-trac/Egrants and upload grant documents
2. Accounting Functions:
Ability to run, read, and interpret Lawson reports, calculate yearly salaries & fringe
Ability to independently find information
Understand and relay accounting policies for PI's
Ability to complete purchasing procedures/capital equipment/lab ordering/payment requests
3. General Support for the Center:
Ability to search and find journal articles via internet
Schedule, plan and type itineraries
Knowledge of the basic functionality of Microsoft Office, especially Outlook, as well as copier/fax/scanner
Ability to book travel - both booking and reimbursement/working with travel agent or scheduling online
Ability to order office supplies Lawson
Ability to update CV and faculty evaluation system (Chronus)
Scheduling and collaborating with other administrative assistants
Assist with manuscript submissions/instructions for authors/endnote/references
Knowledge of general HR policies
4. Outlook/Calendar Management:
* Ability to schedule update and cancel meeting requests
* Reserving conference rooms; order or work audio/visual equipment
5. General Leadership:
Oversees the daily operations of the Administrative Assistant staff including: - human resource functions, mentoring and training, performance evaluations, formulating and implementing departmental policies, and assigning new or additional responsibilities.
Collaborates across boundaries to improve communication and operations of the department.
Manages and/or delegates multiple projects simultaneously to ensure successful completion.
Creates and maintains various schedules including: administrative staff, medical professionals, clinical, and department responsibilities.
Qualifications
KNOWLEDGE, SKILLS AND ABILITIES REQUIRED
High School Diploma or Equivalent; business-related or professional development coursework preferred.
3 - 5 years administrative experience, as well as 2 years of office management or supervisory experience preferred. Experience in a healthcare may be desired.
Skills in operating a personal computer. Must be familiar with various software packages (e.g., Word, Excel, PowerPoint).
Must complete Ambassador Program within first 12 months of employment.
MINIMUM PHYSICAL REQUIREMENTS
Sitting for extended periods Constantly (67-100%)
Talking in person/on the phone Frequently (34-66%)
Typing on a keyboard/Frequently Standing/walking Occasionally (0-33%)
The above list of duties is intended to describe the general nature and level of work performed by individuals assigned to this classification. It is not to be construed as an exhaustive list of duties performed by the individual so classified, nor is it intended to limit or modify the right of any supervisor to assign, direct, and control the work of employees under his/her supervision.
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EOE M/F/Disability/Vet
